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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

April 19, 2005

6:00 p.m.

 

A Meeting of the Flagstaff City Council as held on April 19, 2005 convening at 6:12 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Vice-Mayor White.

 

1.      PLEDGE OF ALLEGIANCE

 

Councilmember Silva asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Councilmember Silva led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson - Excused

 

Vice-Mayor White

Councilmember Babbott

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Silva

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of April 5, 2005.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Silva moved to approve the minutes as submitted, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

Dave Wilcox, City Manager, thanked Steve Lere, Community Development Director, for his 11 years of service to the community, as Mr. Lere is retiring at the end of the month.

 

Chris Luginbuhl, Dark Skies Coalition, would like the Council to consider lower levels of lighting for sports lighting systems than are currently being used.  He would like Class IV lighting designs to be considered for future fields.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Liquor License Application:  Lynn Schulman, “Interstate Mobile,” 2484 E. Butler Avenue, New License, Series 10.

 

 

RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval.

 

Withdrawn.

 

B.

Consideration of Sole Source Purchase:  3M security system for the East Flagstaff Community Library.

 

 

RECOMMENDED ACTION:

Approve the purchase from 3M Company in the amount of $21,950.00, plus tax.

 

C.

Consideration of Payment under the Mohave Educational Cooperative Purchasing Contract:  Roof repairs at City Court and installation of exhaust system at Fire Station 4.

 

 

RECOMMENDED ACTION:

Approve payment to the Mohave Educational Services Cooperative in the amount of $54,505.00, plus a 5 percent contract allowance.

 

D.

Consideration of Payment:  Renewal of annual maintenance of the Library automation system and card catalog system (sole source.)

 

 

RECOMMENDED ACTION:

Approve the payment to SIRSI Corporation in the amount of $42,981.79, including tax.

 

Councilmember Haughey moved to approve the Consent-General Calendar, with the exception of Item 6A, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Bids:  Temporary personnel services.

 

 

RECOMMENDED ACTION:

Approve the proposals from Performance Staffing, Kelly Services, and Arizona Labor Force for a three-year period, at the prices and terms outlined in the staff summary attachment.

 

B.

Consideration of Bids:  Vehicle rental services.

 

 

RECOMMENDED ACTION:

Approve the bid from Enterprise Rent A Car for a three-year period at the prices listed on the staff summary attachment.

 

C.

Consideration of Bids:  SCA Tissue sewer and reclaim water improvements.

 

 

RECOMMENDED ACTION:

Approve the bid of Auza Construction Company in the amount of $552,886.69, which includes a $20,000.00 contract allowance.

 

D.

Consideration of Change Order No. 3:  1996 Thorpe Park bond improvements project.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 3 to Olsson Associates on a time and materials basis in an amount not to exceed $56,798.00, with a contract time extension of 123 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Supplemental Agreement No. 6:  Pulliam Airport Master Plan improvements.

 

 

RECOMMENDED ACTION:

Approve Supplemental Agreement No. 6 to Michael Baker Jr., Inc. for completion of the environmental assessment for the extension of Runway 3/21 in the amount of $200,196.00 with a 212-day contract time extension, contingent upon approval of the Federal Aviation Administration and the Arizona Department of Transportation, Aeronautics Division.

 

F.

Consideration of Extension of Annual Contract:  Physical examination services for the Police Department.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension to Concentra Medical Center in an amount not to exceed $25,000.00.

 

G.

Consideration of Service Agreement:  Social services.

 

 

RECOMMENDED ACTION:

Approve the agreement with United Way in the amount of $311,264.00 for Fiscal Year 2005-2006.

 

H.

Consideration of Service Agreement:  Legal services.

 

 

RECOMMENDED ACTION:

Approve the agreement with Gammage & Burnham for legal services at the rates and conditions outlined in the staff summary attachment.

 

Councilmember Kelty moved to approve the Consent-Contractual Calendar with the exception of Items 7D and 7G.  The motion was seconded by Councilmember Babbott, and passed on unanimous vote.

 

Returning to Item 7D, Randy Groth, Capital Improvements Division, distributed a memo which presented three options for the Council to consider regarding the Change Order.

 

 

·        

Option 1:

Approve the Change Order as stated in the Recommended Action (not to         exceed $56,798.)

 

·        

Option 2

Reduction in scope for the requested supplemental information and preparation of contract documents for both types of lighting systems approximate cost $46,700.)

 

·        

Option 3:

Design and evaluation of only a fully-shielded sports lighting system (approximate cost $31,072.)

 

A discussion ensued regarding fully-shielded and partially-shielded sports lighting systems.

 

Mr. Groth stated that, according to the City’s lighting engineer consultant, no one has yet tried a fully-shielded system on a softball/baseball field.

 

Chris Luginbuhl, Dark Skies Coalition, noted that there is confusion regarding fully-shielded and partially-shielded lighting requirements in the City’s Land Development Code.

 

Stu Seubert, Capital Improvements Engineer, provided the Council with a brief history of the Thorpe Park Bond Improvements Project.  He asked the Council to consider keeping the contract time extension of 123 calendar days in whatever option the Council decides upon.

 

Councilmember Kelty moved to authorize Change Order No. 3 to Olsson Associates of Phoenix, Arizona, for the 1996 Thorpe Park Bond Improvements Project on a time and materials basis in an amount not to exceed $31,072.00, and a contract extension time of 123 calendar days, and authorize the City Manager to execute the necessary documents.  Councilmember Cooper seconded the motion, which passed on unanimous vote.

 

Returning to Item 7G, Councilmember Kelty excused herself from any discussion of this item due to a conflict of interest. 

 

Councilmember Cooper moved to take the recommended action, with the understanding that Council will consider United Way’s request for an additional 10% with the rest of the budget process.  Councilmember Haughey seconded the motion, which passed on unanimous vote.  Councilmember Kelty was excused from the vote due to a conflict of interest.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Tourism Commission.

 

 

RECOMMENDED ACTION:

Discuss in executive session and make one appointment to an at‑large term expiring January, 2007, and one appointment to a hospitality term expiring January, 2008, at the Council meeting.

 

Councilmember Haughey moved to appoint Cynthia Nemeth to an at-large seat expiring in January of 2007, and John Dodson to a hospitality seat expiring in January of 2008.  The motion was seconded by Councilmember Cooper, and passed on unanimous vote.

 

B.

Consideration of Appointments of Councilmember Representatives:  Cocopai Resource Conservation and Development (RC&D) Council.

 

 

RECOMMENDED ACTION:

Discuss in executive session and make the appointment(s) at the Council meeting.

 

Councilmember Silva moved to appoint Councilmember Cooper as the representative to the Cocopai Resource Conservation and Development (RC&D) Council, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

9.       PUBLIC HEARINGS

 

(No items were submitted.)

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2005-12:  An ordinance amending Title 6, Police Regulations, Chapter 6-02, Dogs, Section 6-02-001-0001 through Section 6-02-001-0012 and adding Section 6-02-001-0014.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2005-12 for the first time by title only.

 

Councilmember Babbott moved to read Ordinance No. 2005-12 for the first time by title only, seconded by Councilmember Silva.

 

Councilmember Haughey moved to amend the Ordinance (Section 6-002-001-0012, Violations, Penalties) to change the dog-at-large first offense penalty from a minimum $100 fine to a $50 fine for the first offense.  Councilmember Kelty seconded the motion.  The motion passed on unanimous vote.

 

Councilmember Cooper moved to amend the Ordinance at Section 6-02-001-0007, License Tag, to add the requirement that dogs over three months of age will be required to be licensed.  Councilmember Silva seconded the motion, which passed on unanimous vote.

 

Council discussed the possibility of adding language that would clarify if dogs are required to be leashed when in parts of a business which are not open to the public.

 

Pat Boomsma, City Attorney, stated her office would formulate language to address this issue, conforming to State law, for the Council to consider in time for the second reading of this Ordinance.

 

The motion to read passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2005-12

 

 

 

An ordinance amending Title 6, Police Regulations, Chapter 6-02, Dogs, Section 6-02-001-0001 through Section 6-02-001-0012 and adding Section 6-02-001-0014.

 

B.

Consideration of Resolution No. 2005-37:  A resolution approving a collection agreement among USA Forest Service, Coconino National Forest, the City of Flagstaff, and Coconino County for cooperation and Forest Service assistance in addressing illegal dumping in the County and adjacent to the Cinder Lake Landfill and monitoring and coordinating the Cinder Lake Landfill litter control plan.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-37 by title only.

Adopt Resolution No. 2005-37.

 

Councilmember Haughey moved to read Resolution No. 2005-37 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-37

 

 

 

A resolution approving a collection agreement among USA Forest Service, Coconino National Forest, the City of Flagstaff, and Coconino County for cooperation and Forest Service assistance in addressing illegal dumping in the County and adjacent to the Cinder Lake Landfill and monitoring and coordinating the Cinder Lake Landfill litter control plan.

 

 

Councilmember Cooper moved to adopt Resolution No. 2005-37.  The motion was seconded by Councilmember Kelty, and passed on unanimous vote.

 

C.

Consideration of Resolution No. 2005-38:  A resolution approving a renewal agreement between the City of Flagstaff (“City”) and Coconino County (“County”) for the renewal of an intergovernmental agreement providing for County’s use of City property for the construction, operation, and maintenance of an equipment storage building.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-38 by title only.

Adopt Resolution No. 2005-38.

 

Councilmember Silva moved to read Resolution No. 2005-38 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-38

 

 

 

A resolution approving a renewal agreement between the City of Flagstaff (“City”) and Coconino County (“County”) for the renewal of an intergovernmental agreement providing for County’s use of City property for the construction, operation, and maintenance of an equipment storage building.

 

 

Councilmember Silva moved to adopt Resolution No. 2005-38.  The motion was seconded by Councilmember Kelty, and passed on unanimous vote.

 

D.

Consideration of Resolution No. 2005-39:  A resolution authorizing the submission of an application for the 2006 Arizona Governor’s Office of Highway Safety grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-39 by title only.

Adopt Resolution No. 2005-39.

Councilmember Cooper moved to read Resolution No. 2005-39 by title only, seconded by Councilmember Silva.  The vote was unanimous in favor, and title was read as follows:

 

 

Resolution No. 2005-39

 

 

 

A resolution authorizing the submission of an application for the 2006 Arizona Governor’s Office of Highway Safety grant and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember Haughey moved to adopt, seconded by Councilmember Silva.  The motion passed on unanimous vote.

 

E.

Consideration of Resolution No. 2005-40:  A resolution authorizing the submission of an application for the 2005 U.S. Department of Homeland Security Fire Act grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-40 by title only.

Adopt Resolution No. 2005-40.

 

Councilmember Silva moved to read Resolution No. 2005-40 by title only, seconded by Councilmember Cooper.  The vote was unanimous in favor, and title was read as follows:

 

 

Resolution No. 2005-40

 

 

 

A resolution authorizing the submission of an application for the 2005 U.S. Department of Homeland Security Fire Act grant and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-40.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

F.

Consideration of Resolution No. 2005-41:  A resolution establishing a Stormwater Advisory Committee.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-41 by title only.

Adopt Resolution No. 2005-41.

 

Councilmember Cooper moved to read Resolution No. 2005-41 by title only, seconded by Councilmember Silva.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-41

 

 

 

A resolution establishing a Stormwater Advisory Committee.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-41, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

G.

Consideration of Resolution No. 2005-42:  A resolution authorizing the submission of an application for the 2005 Criminal Justice Enhancement Funds grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-42 by title only.

Adopt Resolution No. 2005-42.

Councilmember Silva moved to read Resolution No. 2005-42 by title only, seconded by Councilmember Babbott.  The vote was unanimous in favor, and title was read as follows:

 

 

Resolution No. 2005-42

 

 

 

A resolution authorizing the submission of an application for the 2005 Criminal Justice Enhancement Funds grant and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-42.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

H.

Consideration of Resolution No. 2005-43:  A resolution approving Modification No. 1 to an intergovernmental agreement between Northern Arizona University and the City of Flagstaff for research on endocrine disruptors in treated effluent water.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-43 by title only.

Adopt Resolution No. 2005-43.

 

Councilmember Silva moved to read Resolution No. 2005-43 by title only, seconded by Councilmember Kelty.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2005-43

 

 

 

A resolution approving Modification No. 1 to an intergovernmental agreement between Northern Arizona University and the City of Flagstaff for research on endocrine disruptors in treated effluent water.

 

 

Councilmember Silva moved to adopt Resolution No. 2005-43.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

I.

Consideration of Resolution No. 2005-44:  A resolution approving an intergovernmental agreement between the State of Arizona through the Department of Transportation and the City of Flagstaff authorizing exchange of Highway User Revenue Funds for the Empire Avenue Road reconstruction project.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-44 by title only.

Adopt Resolution No. 2005-44.

 

Councilmember Cooper moved to read Resolution No. 2005-44 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-44

 

 

 

A resolution approving an intergovernmental agreement between the State of Arizona through the Department of Transportation and the City of Flagstaff authorizing exchange of Highway User Revenue Funds for the Empire Avenue Road reconstruction project.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-44.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

J.

Consideration of Resolution No. 2005-45:  A resolution approving an intergovernmental agreement between the State of Arizona through the Department of Transportation and the City of Flagstaff authorizing exchange of Highway User Revenue Funds for the Route 66 at East Arrowhead Avenue bus pullout roadway reconstruction project.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-45 by title only.

Adopt Resolution No. 2005-45.

 

Councilmember Cooper moved to read Resolution No. 2005-45 by title only, seconded by Councilmember Silva.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-45

 

 

 

A resolution approving an intergovernmental agreement between the State of Arizona through the Department of Transportation and the City of Flagstaff authorizing exchange of Highway User Revenue Funds for the Route 66 at East Arrowhead Avenue bus pullout roadway reconstruction project.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-45.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

Councilmembers were reminded that on April 20, 2005, a stakeholders meeting for Interstate 17 users will take place at City Hall at 9:30 a.m., to address concerns regarding I17 congestion.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 8:01 P.M.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on April 19, 2005.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 4th day of May, 2005.

 

                                                                         

CITY CLERK