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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

May 3, 2005

6:00 p.m.

 

A Meeting of the Flagstaff City Council as held on May 3, 2005 convening at 6:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Vice-Mayor White.

 

1.      PLEDGE OF ALLEGIANCE

 

Councilmember Kelty asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Councilmember Kelty led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson - Excused

 

Vice-Mayor White

Councilmember Babbott

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Silva - Excused

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of April 19, 2005.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

Councilmember Cooper moved to approve the Minutes as submitted, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

None.

 

Items Taken Out of Sequence

 

10.     ORDINANCES AND RESOLUTIONS

 

M.

Consideration of Resolution No. 2005-55:  A resolution designating election boards, tally boards and absentee boards for the May 17, 2005, special mail ballot election, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-55 by title only.

Adopt Resolution No. 2005-55.

 

Councilmember Haughey moved to read Resolution No. 2005-55 by title only.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-55

 

 

 

A resolution designating election boards, tally boards and absentee boards for the May 17, 2005, special mail ballot election, and declaring an emergency.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-55, seconded by Councilmember Cooper.  The motion passed on unanimous vote.

 

6.       CONSENT – GENERAL

 

B.

Consideration of Liquor License Application:  Felipe Tabares, “La Hacienda Night Club”, 1110 E. Route 66, Suite 102, Person and Location Transfer, Series 07.

 

 

RECOMMENDED ACTION:

Table the request to the August 2, 2005, City Council meeting or to a time that the applicant has successfully completed the DRB process, whichever occurs sooner.

 

Councilmember Babbott excused himself from any discussion of this item due to a conflict of interest.

 

Councilmember Kelty moved to table, seconded by Councilmember Cooper.

 

Councilmember Kelty moved to amend the motion to table the request to the August 2, 2005 City Council meeting or to a time that the applicant has successfully completed the DRB process, whichever occurs sooner.

 

Councilmember Cooper seconded the motion, which passed on unanimous vote.  Councilmember Babbott was excused from the vote due to a conflict of interest.

 

Return to Regular Agenda Order

 

6.       CONSENT – GENERAL

 

A.

Consideration of Liquor License Application:  Glenn Edmondson, “Albertson’s #967”, 1416 E. Route 66, Person and Location Transfer, Series 09.

 

 

RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval.

 

C.

Consideration of Application for Funds:  Integration of criminal justice automation systems at the Flagstaff Municipal Court

 

 

RECOMMENDED ACTION:

Approve the application to the Arizona Supreme Court in the amount of $50,000.00, plus sales tax and shipping.

 

D.

Consideration of Payment under the Strategic Alliance Volume Expenditure (SAVE) Agreement:  Financial advisory services.

 

 

RECOMMENDED ACTION:

Approve payment to RBC Dain Rauscher under the SAVE contract at the prices and conditions listed on the staff summary attachment.

 

E.

Consideration of Payment of Attorney’s Fees and Costs:  Mattison versus City of Flagstaff.

 

 

RECOMMENDED ACTION:

Approve payment to Mangum, Wall, Stoops and Warden in the amount of $27,866.62.

 

F.

Consideration of Payment of Sales Tax and Implementation and Training Fees:  Computerized claims management system.

 

 

RECOMMENDED ACTION:

Approve an additional payment to Computer Sciences Corporation in the amount of $9,071.00.

 

Councilmember Cooper moved to approve the remainder of the Consent-General Calendar, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Change Order No. 1:  Stormwater automatic rain and stage monitoring.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 to Water and Earth Technologies for a cost increase of $6,000.00.

 

Mary Jo Jenkins, Management Services Director, gave a brief overview of the reasons for the Change Order request.

 

Councilmember Kelty moved to approve the recommended action.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

B.

Consideration of Change Order No. 1:  Traffic model update.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 1 to LSA Associates for a cost increase of $31,210.00 and a 303-day contract time extension and (2) authorize the City Manager to execute the necessary documents.

 

David Wessel, Flagstaff Metropolitan Planning Organization, gave a brief presentation.

 

Councilmember Kelty moved to accept the recommended action, seconded by Councilmember Babbott.  The vote was unanimous in favor.

 

C.

Consideration of Extension of Annual Contract:  Audit services.

 

 

RECOMMENDED ACTION:

Approve the first contract extension to Nordstrom and Associates, P.C., in the amount of $49,000.00.

 

Mary Jo Jenkins, Management Services Director, explained the reasons for a contract extension.

 

Councilmember Cooper moved to approve the recommended action.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments: Public Safety Personnel Retirement System Board.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one citizen appointment to a term expiring in September, 2007, and one citizen appointment to a term expiring in September, 2008.

 

Councilmember Kelty moved to appoint Pat Madden to a term expiring September of 2007, and Jim Harvel to a term expiring September of 2008, seconded by Councilmember Cooper.  The motion passed on unanimous vote.

 

B.

Consideration of Appointments:  Board of Adjustment.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring May, 2008.

 

Councilmember Cooper moved to appoint Armando Bernasconi to a term expiring May of 2008, and to table the second appointment until such time that Mayor Donaldson is in attendance.  Councilmember Kelty seconded the motion, which passed on unanimous vote.

 

C.

Consideration of PC SUB 05-008:  A request for tentative plat approval for 4-Site Investments for Linda Vista Park Estates, a seven-lot single-family residential subdivision on a 1.81 acre site located at 3600 North Wayman Street in the R1, Single-Family Residential zoning district.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

Vince Knaggs, Associate Planner, reviewed the request for tentative plat approval.

 

Councilmember Babbott moved to approve, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

D.

Consideration of Acceptance:  2005 Southside Plan:  Strategies for Development.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approval, with comments, of the “2005 Southside Plan:  Strategies for Development”.

 

Ursula Montano, Long-Range Planner, reviewed the details of the 2005 Southside Plan.

 

Councilmember Babbott moved to approve the recommended action, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

9.       PUBLIC HEARINGS

 

(No items were submitted.)

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2005-46:  A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan by amending the plan to change approximately 3.3 acres located at 3001 East Butler Avenue from PRA-7 (Planning Reserve Area, seven units per acre) designation to H, High Density Residential Designation.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-46 by title only.

Adopt Resolution No. 2005-46.

 

Councilmember Babbott moved to read Resolution No. 2005-46 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-46

 

 

 

A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan by amending the plan to change approximately 3.3 acres located at 3001 East Butler Avenue from PRA-7 (Planning Reserve Area, seven units per acre) designation to H, High Density Residential Designation.

 

 

Councilmember Cooper moved to adopt Resolution No. 2005-46.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.

 

B.

Consideration of Ordinance No. 2005-10:  An ordinance rezoning approximately 3.3 acres of land located at 3001 East Butler Avenue from RR, Rural Residential District to HR, High Density Residential District, Conditional.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2005-10 for the final time by title only.

Adopt Ordinance No. 2005-10.

 

Councilmember Cooper moved to read Ordinance No. 2005-10 for the final time by title only, seconded by Councilmember Babbott.  The vote was unanimous in favor and title was read as follows:

 

 

Ordinance No. 2005-10

 

 

 

An ordinance rezoning approximately 3.3 acres of land located at 3001 East Butler Avenue from RR, Rural Residential District to HR, High Density Residential District, Conditional.

 

 

Councilmember Babbott moved to adopt Ordinance No. 2005-10.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

C.

Consideration of Ordinance No. 2005-12:  An ordinance amending Title 6, Police Regulations, Chapter 6-02, Dogs, Section 6-02-001-0001 through Section 6-02-001-0012 and adding Section 6-02-001-0014.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2005-12 for the final time by title only.

Adopt Ordinance No. 2005-12.

 

Councilmember Babbott moved to read Ordinance No. 2005-12 for the final time by title only, seconded by Councilmember Kelty.  The vote was unanimous in favor and title was read as follows:

 

 

Ordinance No. 2005-12

 

 

 

An ordinance amending Title 6, Police Regulations, Chapter 6-02, Dogs, Section 6-02-001-0001 through Section 6-02-001-0012 and adding Section 6-02-001-0014.

 

 

Councilmember Cooper moved to adopt Ordinance No. 2005-12, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

D.

Consideration of Resolution No. 2005-47:  A resolution of the City Council of the City of Flagstaff, Arizona declaring as a public record the International Building Code (“IBC”), 2003 Edition, providing for amendments, additions, and deletions thereto; International Plumbing Code (“IPC”), 2003 Edition, providing for amendments, additions and deletions thereto; International Mechanical Code (“IMC”), 2003 Edition, providing for amendments, additions and deletions thereto; Internal Fuel Gas Code, 2003 Edition, providing for amendments, additions, and deletions thereto; International Existing Building Code, 2003 Edition providing for amendments, additions, and deletions thereto; National Electrical Code, 2005 Edition, providing for amendments, additions and deletions thereto; Uniform Housing Code, 1997 Edition, providing for amendments, additions and deletions thereto; Uniform Administrative Code, 1997 Edition providing for amendments, additions and deletions thereto; Uniform Administrative Code, 1997 Edition providing for amendments, additions and deletions thereto; Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, providing for amendments, additions, and deletions thereto; and that certain document filed with the City Clerk and entitled “City of Flagstaff 2005 Building Code Amendments,” Title 4 of the Flagstaff City Code.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-47 by title only.

Adopt Resolution No. 2005-47.

 

Councilmember Babbott moved to read Resolution No. 2005-47 by title only.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-47

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona declaring as a public record the International Building Code (“IBC”), 2003 Edition, providing for amendments, additions, and deletions thereto; International Plumbing Code (“IPC”), 2003 Edition, providing for amendments, additions and deletions thereto; International Mechanical Code (“IMC”), 2003 Edition, providing for amendments, additions and deletions thereto; Internal Fuel Gas Code, 2003 Edition, providing for amendments, additions, and deletions thereto; International Existing Building Code, 2003 Edition providing for amendments, additions, and deletions thereto; National Electrical Code, 2005 Edition, providing for amendments, additions and deletions thereto; Uniform Housing Code, 1997 Edition, providing for amendments, additions and deletions thereto; Uniform Administrative Code, 1997 Edition providing for amendments, additions and deletions thereto; Uniform Administrative Code, 1997 Edition providing for amendments, additions and deletions thereto; Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, providing for amendments, additions, and deletions thereto; and that certain document filed with the City Clerk and entitled “City of Flagstaff 2005 Building Code Amendments,” Title 4 of the Flagstaff City Code.

 

 

Councilmember Cooper moved to adopt Resolution No. 2005-47.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

E.

Consideration of Ordinance No. 2005-13:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “City of Flagstaff 2005 Building Code Amendments” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2005-13 for the first time by title only.

 

Councilmember Babbott moved to read Ordinance No. 2005-13 for the first time by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2005-13

 

 

 

An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “City of Flagstaff 2005 Building Code Amendments” by reference.

 

 

 

F.

Consideration of Resolution No. 2005-48:  A resolution approving the City of Flagstaff 2005/2006 Annual Action Plan and authorizing the submission to the United States Department of Housing and Urban Development.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-48 by title only.

Adopt Resolution No. 2005-48.

 

Councilmember Babbott moved to read Resolution No. 2005-48 by title only, seconded by Councilmember Kelty.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2005-48

 

 

 

A resolution approving the City of Flagstaff 2005/2006 Annual Action Plan and authorizing the submission to the United States Department of Housing and Urban Development.

 

 

Councilmember Babbott moved to adopt Resolution No. 2005-48, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

 

G.

Consideration of Resolution No. 2005-49:  A resolution authorizing the acceptance of a grant agreement from the Governor’s Office of Highway Safety for the “Click It or Ticket” vehicle safety restraint statewide mobilization program in the amount of $8,000.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-49 by title only.

Adopt Resolution No. 2005-49.

 

Councilmember Cooper moved to read Resolution No. 2005-49 by title only, seconded by Councilmember Babbott.  The vote was unanimous in favor, and title was read as follows:

 

 

Resolution No. 2005-49

 

 

 

A resolution authorizing the acceptance of a grant agreement from the Governor’s Office of Highway Safety for the “Click It or Ticket” vehicle safety restraint statewide mobilization program in the amount of $8,000.

 

 

Councilmember Kelty moved to amend Resolution No. 2005-49 to change the amount from $8,000.00 to $9,000.00 as stated in the staff summary, seconded by Councilmember Babbott.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-49

 

 

 

A resolution authorizing the acceptance of a grant agreement from the Governor’s Office of Highway Safety for the “Click It or Ticket” vehicle safety restraint statewide mobilization program in the amount of $9,000.

 

 

Councilmember Kelty moved to adopt Resolution No. 2005-49, seconded by Councilmember Cooper.  The vote was unanimous in favor.

 

H.

Consideration of Resolution No. 2005-50:  A resolution approving an intergovernmental agreement between the City of Flagstaff (“City”) and the Arizona Board of Regents on behalf of Northern Arizona University (“NAU) for the NAU campus non-potable water system Phase II conversion to reclaimed water.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-50 by title only.

Adopt Resolution No. 2005-50.

 

Councilmember Cooper moved to read Resolution No. 2005-50 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-50

 

 

 

A resolution approving an intergovernmental agreement between the City of Flagstaff (“City”) and the Arizona Board of Regents on behalf of Northern Arizona University (“NAU) for the NAU campus non-potable water system Phase II conversion to reclaimed water.

 

 

Councilmember Kelty moved to adopt Resolution No. 2005-50.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

I.

Consideration of Resolution No. 2005-51:  A resolution of the City Council authorizing an intergovernmental agreement with Coconino County for enforcement of the Flagstaff Smokefree Air Ordinance.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-51 by title only.

Adopt Resolution No. 2005-51.

 

Councilmember Babbott moved to read Resolution No. 2005-51 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-51

 

 

 

A resolution of the City Council authorizing an intergovernmental agreement with Coconino County for enforcement of the Flagstaff Smokefree Air Ordinance.

 

 

Councilmember Babbott moved to adopt Resolution No. 2005-51.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

J.

Consideration of Resolution No. 2005-52:  A resolution authorizing the submission and acceptance of an Arizona Department of Emergency Management 2005 Homeland Security Grant totaling $162,002.44.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-52 by title only.

Adopt Resolution No. 2005-52.

 

Councilmember Cooper moved to read Resolution No. 2005-52 by title only, seconded by Councilmember Kelty.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2005-52

 

 

 

A resolution authorizing the submission and acceptance of an Arizona Department of Emergency Management 2005 Homeland Security Grant totaling $162,002.44.

 

 

Councilmember Kelty moved to adopt Resolution No. 2005-52.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.

 

K.

Consideration of Resolution No. 2005-53:  A resolution authorizing the acceptance of the 2004 Home Security grant from the Arizona Division of Emergency Management.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-53 by title only.

Adopt Resolution No. 2005-53.

 

Councilmember Babbott moved to read Resolution No. 2005-53 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-53

 

 

 

A resolution authorizing the acceptance of the 2004 Home Security grant from the Arizona Division of Emergency Management.

 

 

Councilmember Cooper moved to adopt Resolution No. 2005-53.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.

 

L.

Consideration of Resolution No. 2005-54:  A resolution authorizing the submission and acceptance of an Arizona Department of Emergency Management 2005 Homeland Security grant totaling $37,815.00.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-54 by title only.

Adopt Resolution No. 2005-54.

 

Councilmember Cooper moved to read Resolution No. 2005-54 by title only, seconded by Councilmember Kelty.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2005-54

 

 

 

A resolution authorizing the submission and acceptance of an Arizona Department of Emergency Management 2005 Homeland Security grant totaling $37,815.00.

 

 

Councilmember Cooper moved to adopt Resolution No. 2005-54.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

N.

Consideration of Resolution No. 2005-56:  A resolution of the Mayor and Council of the City of Flagstaff, Arizona, supporting the Five Point Proposal recommended by the Mayor’s University Reorganization Group in response to the Arizona Board of Regents Feasibility and Planning Study Work Group proposal Redesigning Arizona’s Public University System.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-56 by title only.

Adopt Resolution No. 2005-56.

 

Councilmember Cooper moved to read Resolution No. 2005-56 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-56

 

 

 

A resolution of the Mayor and Council of the City of Flagstaff, Arizona, supporting the Five Point Proposal recommended by the Mayor’s University Reorganization Group in response to the Arizona Board of Regents Feasibility and Planning Study Work Group proposal Redesigning Arizona’s Public University System.

 

 

Councilmember Babbott moved to adopt Resolution No. 2005-56.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

O.

Consideration of Resolution No. 2005-57:  A resolution of the Mayor and Council of the City of Flagstaff, Arizona, requesting a second voting member on the Coconino Plateau Water Advisory Council.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-57 by title only.

Adopt Resolution No. 2005-57.

 

Councilmember Cooper moved to table the item.  The motion to table died due to a lack of a second.

 

Councilmember Babbott moved to read Resolution No. 2005-57 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-57

 

 

 

A resolution of the Mayor and Council of the City of Flagstaff, Arizona, requesting a second voting member on the Coconino Plateau Water Advisory Council.

 

 

During discussion, it was argued that two voting members on the Coconino Plateau Water Advisory Council is not necessary, and not in the best interest of the City of Flagstaff or the Advisory Council.

 

Councilmember Kelty moved to adopt Resolution No. 2005-57, seconded by Councilmember Babbott.  The motion failed on unanimous vote.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:49 P.M.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on May 3, 2005.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 18th day of May, 2005.

 

                                                                         

CITY CLERK