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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

May 17, 2005

6:00 p.m.

 

A Meeting of the Flagstaff City Council as held on May 17, 2005 convening at 6:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Mayor Donaldson asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Mayor Donaldson led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor White

Councilmember Babbott - Excused

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Silva - Excused

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of May 3, 2005.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Haughey moved to approve the Minutes as submitted, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

None.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Liquor License Application:  Africa E. Parra, “Chan Juan Express”, 2620 N. Steves Blvd., Series 12, New License.

 

 

RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval.

 

B.

Consideration of Confirming Purchase Order:  Election services for the May 17, 2005, special mail ballot election.

 

 

RECOMMENDED ACTION:

(1)   Approve confirming final payment to Election Operations Services in the amount of $18,630.21; and (2) approve confirming purchase order increase to Election Operations Services for a total amount of $26,030.21.

 

C.

Consideration of Purchase:  Property/Casualty Insurance Renewal.

 

 

RECOMMENDED ACTION:

Accept insurance renewal proposal offered by the City’s insurance broker, Willis of Arizona, and authorize payment of premiums and broker fee for the policy period June 1, 2005, to May 31, 2006, in the amount not to exceed $940,800.00.

 

Councilmember Haughey moved to approve the Consent-General Calendar.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Change Order No. 1:  Fourth Street Railroad Crossing, Phase II (Construction Manager at Risk).

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 to Sundt Construction in the amount of $77,232.44 with no contract time extension.

 

B.

Consideration of Change Order No. 8:  Fourth Street Railroad Crossing, Phase II (BNSF Railway Alignment).

 

 

RECOMMENDED ACTION:

Approve Change Order No. 8 to Parsons Brinckerhoff Quade & Douglas in the amount of $19,547.00 with no contract time extension.

 

C.

Consideration of Construction Contract:  Exploratory Wells – 2005.

 

 

RECOMMENDED ACTION:

(1) Approve the construction contract with Beeman Drilling in the amount of $339,250.00, which includes a contract allowance of $25,000.00; and (2) authorize the City Manager to execute the necessary documents.

 

D.

Consideration of Pre-Design Consulting Service Agreement:  Programming, site selection, and proforma evaluations of the aquatic and multigenerational centers project.

 

 

RECOMMENDED ACTION:

(1) Award the consulting service contract to Johnson Walzer Associates in the amount of $239,770.00, which includes a contract allowance in the amount of $19,690.00; (2) authorize change order authority for the City Manager in the amount of $23,977.00 (10%) to cover potential costs associated with unanticipated or additional items of work; and (3) authorize the City Manager to execute the necessary documents.

 

Councilmember Kelty moved to approve the Consent-Contractual Calendar, with the exception of Item 7D.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Returning to Item 7D, Councilmember Haughey moved to accept the recommended action, seconded by Councilmember Cooper.  The vote was unanimous in favor.

 

8.      BOARDS AND COMMISSIONS

 

(No items were submitted.)

 

9.       PUBLIC HEARINGS

 

(No items were submitted.)

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2005-13:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “City of Flagstaff 2005 Building Code Amendments” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2005-13 for the final time by title only.

Adopt Ordinance No. 2005-13.

 

Vice-Mayor White moved to read Ordinance No. 2005-13 for the final time by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2005-13

 

 

 

An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “City of Flagstaff 2005 Building Code Amendments” by reference.

 

 

Councilmember Cooper moved to adopt Ordinance No. 2005-13, seconded by Vice-Mayor White.  The vote was unanimous in favor.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

None.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:07 P.M.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on May 17, 2005.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 8th day of June, 2005.

 

                                                                         

CITY CLERK