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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

July 19, 2005

6:00 p.m.

 

A Meeting of the Flagstaff City Council as held on July 19, 2005 convening at 6:05 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Mayor Donaldson asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Mayor Donaldson led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor White

Councilmember Babbott

Councilmember Cooper - Excused

Councilmember Haughey

Councilmember Kelty - Excused

Councilmember Silva

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of July 5, 2005.

 

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Silva moved to approve the Minutes as submitted, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

None.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Liquor License Application:  Lynn Shulman, “Interstate Mobil”, 2484 E. Butler Avenue, Flagstaff, Arizona, Person Transfer, Series 09 (all spirituous liquor).

 

 

RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval.

 

Vice-Mayor White moved to approve the recommended action, seconded by Councilmember Silva.  The vote was unanimous in favor.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Amendment of Bid:  Flagstaff Travel Guide.

 

 

RECOMMENDED ACTION:

Approve the printing of an additional 37,500 Flagstaff Travel Guides at a cost of $14,591.00 to Courier Graphics.

 

B.

Consideration of Construction Contract:  Sixth Avenue BMX Park.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with 3D/I through the existing Job Order Contracting agreement with Mohave Educational Services Cooperative in the amount of $741,988.44, which includes a contract allowance of $35,000.00 (approximately 5%) with a contract time of 90 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

C.

Consideration of Lease:  City property located at 1650 N. Turquoise Drive.

 

 

RECOMMENDED ACTION:

Approve the lease with Valley of the Sun YMCA Flagstaff Branch with a rental rate of 4.5% of gross receipts, less program financial assistance.

 

D.

Consideration of Consulting Services Agreement:  Local limits study related to the City’s industrial pretreatment program.

 

 

RECOMMENDED ACTION:

(1) Approve the consulting services agreement with Malcolm Pirnie, Inc. in the amount of $72,000.00; and (2) authorize the City Manager to execute the necessary documents.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with BOTHANDS in the amount of $400,000.00 to implement the Community Homebuyer Assistance Program; and (2) authorize the Mayor to sign the contract.

 

Vice-Mayor White moved to approve the Consent-Contractual Calendar with the exception of Items 7C and 7E.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Returning to Item 7C, Vice-Mayor White moved to accept the bid at a minimum of $0.80 per square foot, and to enter into a lease agreement with the Flagstaff Family YMCA.  Councilmember Haughey seconded the motion, which passed on unanimous vote.

 

Returning to Item 7E, Vice-Mayor White moved to take the recommended action, seconded by Councilmember Silva.

 

The following issues were discussed:

 

 

·   

The Community Homebuyer Assistance program is a good and worthwhile program.

 

·   

Until the homes are turned over to market-rate houses in five or six years, a City investment of approximately one million dollars will not come back.

 

·   

Parameters are needed to encourage perpetual affordability, so that subsidies keep revolving in the community.

 

·   

Repayment schedules need to allow for a recapture rate that is better than the current rate of approximately $300,000.00 out of $1,000,000.00.

 

Dave Wilcox, City Manager and Michael Kerski, Community Investment Director, asked the Council to consider approving the contract with BOTHANDS, Inc., and allow staff additional time to look at restructuring options. 

 

Mr. Kerski stated he recently learned that the U.S. Department of Housing and Urban Development (HUD) is requesting that all communities restructure their affordable housing programs on a performance based model that will make larger impacts on communities.  HUD is also moving toward requiring municipalities to administer homebuyer assistance programs in-house, instead of contracting outside.

 

The motion to approve the recommended action passed on unanimous vote.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Diversity Awareness.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the four appointments at the Council meeting as follows:  Two appointments to terms expiring February 2007, and two appointments to terms expiring February 2008.

 

Councilmember Silva moved to appoint Geeta Chowdhry and Rainbow Jane Markell to terms expiring February 2007, and Marit Bessesen to a term expiring February 2008.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

 

B.

Consideration of Appointments:  Fire and Building Board of Appeals.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make one appointment at the Council meeting to a term expiring March 2007.

 

Councilmember Haughey moved to appoint Greg Hancock to a term expiring March 2007, seconded by Councilmember Babbott.  The vote was unanimous in favor.

 

C.

Consideration of Appointments:  Youth Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the appointments at the Council meeting.

 

Vice-Mayor White moved to appoint Gary Pace, Zeke Ribelin, and Evan Spencer to one-year terms, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

D.

Consideration of Resolution No. 2005-81:  A resolution amending the composition of the Stormwater Advisory Committee; and

 

 

Consideration of Appointments:  Stormwater Advisory Committee.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-81 by title only.

Adopt Resolution No. 2005-81.

 

Discuss in Executive Session and make the four appointments at the Council meeting as follows:  One home builder term expiring December 2006; designate two existing members to at-large positions; and appoint one City Councilmember.

 

Councilmember Babbott moved to read Resolution No. 2005-81 by title only, seconded by Councilmember Silva.  The motion passed unanimously and title was read as follows:

 

 

Resolution No. 2005-81

 

 

 

A resolution amending the composition of the Stormwater Advisory Committee.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-81.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

Vice-Mayor White moved to appoint Owen Long to a term expiring December 2006, representing home builders, appoint Councilmember Silva as the Council representative, and designate current members to represent sections of the community as follows:

 

 

Ted Smith

At-Large

 

Carl Burkhalter

At-Large

 

Tom Moody

Environmental Groups

 

Mark Flynn

NAU

 

Nat White

Non-Profit

 

Maury Herman

Commercial/Industrial Property Owners

 

Kenneth Jacobs

Residential Property Owners

 

Paul Turner

Consulting Engineering Firm

 

The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

E.

Consideration of PC SUB 2005-011:  A request from Mogollon Engineering for tentative plat approval for Elden Industrial Park, an industrial subdivision containing ten industrial lots on 12.01 acres of land located at 3505 East Industrial Drive, I2-E, Intermediate Industrial District Established.

 

 

RECOMMENDED ACTION:

Approve the tentative plat with the conditions as approved by the Development Review Board and the Planning and Zoning Commission and authorize the Mayor to sign the final plat and the City/Subdivider Agreement when notified by the Development Review Board that all of the conditions have been met and documents are ready for recording.

 

Councilmember Haughey moved to take the recommended action, seconded by Councilmember Babbott.  The vote was unanimous in favor.

 

9.       PUBLIC HEARINGS

 

(No items were submitted.)

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2005-17:  An ordinance rezoning approximately 1.1 acres of land located at 1519 North Main Street from C3-E Highway Commercial Established District to C2-E Community Commercial Established District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2005-17 for the final time by title only.

Adopt Ordinance No. 2005-17.

 

Councilmember Babbott moved to read Ordinance No. 2005-17 for the final time by title only.  The motion was seconded by Councilmember Silva and passed on unanimous vote.  Title was read as follows:

 

 

Ordinance  No. 2005-17

 

 

 

An ordinance rezoning approximately 1.1 acres of land located at 1519 North Main Street from C3-E Highway Commercial Established District to C2-E Community Commercial Established District.

 

 

Councilmember Haughey moved to adopt Ordinance No. 2005-17, seconded by Vice-Mayor White.  The motion passed on unanimous vote.

 

B.

Consideration of Ordinance No. 2005-18:  An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the fiscal year ending the 30th day of June, 2006, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2005-18 for the first time by title only.

Read Ordinance No. 2005-18 for the final time by title only.

Adopt Ordinance No. 2005-18.

 

Vice-Mayor White moved to read Ordinance No. 2005-18 for the first time by title only, seconded by Councilmember Silva.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance  No. 2005-18

 

 

 

An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the fiscal year ending the 30th day of June, 2006, and declaring an emergency.

 

 

Vice-Mayor White moved to read Ordinance No. 2005-18 for the final time by title only, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

Following the reading of Ordinance No. 2005-18 for the final time by title only, Vice-Mayor White moved to adopt Ordinance No. 2005-18.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

C.

Consideration of Resolution No. 2005-77:  A resolution authorizing the agreement between the City of Flagstaff and Arizona Board of Regents acting for and on behalf of Northern Arizona University concerning services to be provided by the Center for High Altitude Training.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-77 by title only.

Adopt Resolution No. 2005-77.

 

Councilmember Babbott moved to read Resolution No. 2005-77 by title only, seconded by Vice-Mayor White.  The vote was unanimous in favor, and title was read as follows:

 

 

Resolution No. 2005-77

 

 

 

A resolution authorizing the agreement between the City of Flagstaff and Arizona Board of Regents acting for and on behalf of Northern Arizona University concerning services to be provided by the Center for High Altitude Training.

 

 

Councilmember Silva moved to adopt Resolution No. 2005-77, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

D.

Consideration of Resolution No. 2005-78:  A resolution approving a first amendment to intergovernmental agreement between the City of Flagstaff and Flagstaff Unified School District #1 to extend the termination date of an existing intergovernmental agreement for the use of district pools for public recreation by 180 days.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-78 by title only.

Adopt Resolution No. 2005-78.

 

Councilmember Silva moved to read Resolution No. 2005-78 by title only, seconded by Councilmember Babbott.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-78

 

 

 

A resolution approving a first amendment to intergovernmental agreement between the City of Flagstaff and Flagstaff Unified School District #1 to extend the termination date of an existing intergovernmental agreement for the use of district pools for public recreation by 180 days.

 

 

Councilmember Silva moved to adopt Resolution No. 2005-78.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

 

E.

Consideration of Resolution No. 2005-79:  A resolution abandoning a drainage easement in Tract B, Foxglenn Subdivision.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-79 by title only.

Adopt Resolution No. 2005-79.

 

Councilmember Silva moved to read Resolution No. 2005-79 by title only, seconded by Councilmember Haughey.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2005-79

 

 

 

A resolution abandoning a drainage easement in Tract B, Foxglenn Subdivision.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-79, seconded by Vice-Mayor White.  The motion passed on unanimous vote.

 

F.

Consideration of Resolution No. 2005-80:  A resolution authorizing the City of Flagstaff, Arizona to settle its claims against Deloitte & Touche, L.L.P. for a portion of the City’s losses with the local government investment pool resulting from the collapse of National Century Financial Enterprises and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-80 by title only.

Adopt Resolution No. 2005-80.

 

Vice-Mayor White moved to amend the percentage in the fifth “Whereas” clause of the resolution so that the percentage in that clause reads 1.1251% instead of 1.2862%.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

Vice-Mayor White moved to read Resolution No. 2005-80 as amended by title only, seconded by Councilmember Haughey.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-80

 

 

 

A resolution authorizing the City of Flagstaff, Arizona to settle its claims against Deloitte & Touche, L.L.P. for a portion of the City’s losses with the local government investment pool resulting from the collapse of National Century Financial Enterprises and declaring an emergency.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-80 as amended, seconded by Councilmember Silva.  The vote was unanimous in favor.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:53 P.M.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on July 19, 2005.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 3rd day of August, 2005.

 

                                                                         

CITY CLERK