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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

September 20, 2005

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on September 20, 2005 convening at 6:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Councilmember Kelty asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Councilmember Kelty led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor White - Excused

Councilmember Babbott

Councilmember Cooper - Excused

Councilmember Haughey

Councilmember Kelty

Councilmember Silva - Excused

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of September 6, 2005.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Haughey moved to approve the minutes as submitted, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

James Oliver, Rev. Kevin Ellison, and Danny Hardesty spoke in opposition to pending Ordinance 2005-11, camping on public property within Flagstaff City limits.

 

Members of a Boy Scout troop were in attendance as part of their requirement to earn a citizenship badge.

 

Items Taken Out of Sequence

 

8.      BOARDS AND COMMISSIONS

 

C.

Consideration of SUB 05-12:  A request for tentative plat approval for Pine Knoll Village, a 55-unit townhouse subdivision on an 11.2-acre parcel located at 421 East Woodland Drive in the MR, Medium Density Residential zoning district.

 

 

RECOMMENDED ACTION:

Approve the tentative plat with the conditions as approved by the Development Review Board and the Planning and Zoning Commission and authorize the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and the documents are ready for recording.

 

Councilmember Haughey moved to approve the recommended action with an amendment to include the condition of approval as follows:

 

 

“Dedication language on the final plat shall indicate that Tract “A” shall be dedicated to the Homeowners Association for public utilities, emergency vehicle access, refuse collection, private drainage, slope protection and maintenance, and private access ways for the ingress and egress of the homeowners and their guests and invitees; and that Tracts “D” and “K” shall be dedicated to the Homeowners Association for private trail improvements and maintenance, with a Public Utility Easement (P.U.E.) to the City of Flagstaff reserved within Tracts ”D” and “K” for public utility purposes; subject, however, to the condition that all private streets and sidewalks within Tract “A”, and all trails within Tracts “D” and “K”, shall remain open and accessible to the public on no more restrictive terms and conditions than shall apply to homeowners.”

 

The motion was seconded by Councilmember Babbott and passed on unanimous vote.

 

Return to Regular Agenda Order

 

6.       CONSENT – GENERAL

 

A.

Consideration of Liquor License Application:  Randy D. Nations, “Museum Club”, 3404 E. Route 66, Person Transfer, Series 6 Bar License.

 

 

RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval.

 

Councilmember Babbott moved to approve the recommended action, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Change Order No. 1:  SCA Tissue sewer and reclaimed water improvements project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 with Auza Construction for a cost increase of $32,551.47 and a 75-calendar day contract time extension.

 

B.

Consideration of Service Contracts:  On-call industrial hygiene and environmental consulting services.

 

 

RECOMMENDED ACTION:

Approve the contracts to the vendors listed on the staff summary attachment on an as-needed basis for a total amount not to exceed $400,000.00 over the five-year term of the agreements.

 

C.

Consideration of Professional Consulting Services Agreement:  Update and completion of the development fee program.

 

 

RECOMMENDED ACTION:

Approve the agreement with Tischler Bise in an amount not to exceed $81,200.00.

 

Councilmember Babbott moved to approve the Consent-Contractual Calendar.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Appointment:  Traffic Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make one appointment to a partial term expiring July, 2007, at the Council meeting.

 

Councilmember Haughey moved to appoint Roger Fontanini to a partial term expiring July of 2007, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

B.

Consideration of Appointment:  Disability Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make one appointment to a partial term expiring March, 2008, at the Council meeting.

 

Withdrawn.

 

D.

Consideration of Amendments to the Parks and Recreation User Fee Schedule.

 

 

RECOMMENDED ACTION:

Approve the fee changes as recommended by the Parks and Recreation Commission.

 

Councilmember Kelty moved to take the recommended action, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

9.       PUBLIC HEARINGS

 

(No items were submitted.)

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2005-84:  A resolution approving an intergovernmental agreement between the State of Arizona (“State”) and the City of Flagstaff (“City”) for the design, construction and maintenance of a pedestrian bridge over Milton Avenue and a multi-use pathway located on the north side of the Burlington Northern Santa Fe (“BNSF”) Railway main line from the Rio de Flag to Walnut Street.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-84 by title only.

Adopt Resolution No. 2005-84.

 

Councilmember Haughey moved to read Resolution No. 2005-84 by title only, seconded by Councilmember Babbott.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-84

 

 

 

A resolution approving an intergovernmental agreement between the State of Arizona (“State”) and the City of Flagstaff (“City”) for the design, construction and maintenance of a pedestrian bridge over Milton Avenue and a multi-use pathway located on the north side of the Burlington Northern Santa Fe (“BNSF”) Railway main line from the Rio de Flag to Walnut Street.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-84.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

B.

Consideration of Resolution No. 2005-94:  A resolution authorizing the acceptance of a 2004 Homeland Security grant through the Arizona Division of Emergency Management for the award amount of $27,181.00 and authorizing the purchase of programmable portable radios in the amount of $27,021.26.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-94 by title only.

Adopt Resolution No. 2005-94.

 

Councilmember Haughey moved to read Resolution No. 2005-94 by title only, seconded by Councilmember Babbott.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-94

 

 

 

A resolution authorizing the acceptance of a 2004 Homeland Security grant through the Arizona Division of Emergency Management for the award amount of $27,181.00 and authorizing the purchase of programmable portable radios in the amount of $27,021.26.

 

 

Councilmember Babbott moved to adopt Resolution No. 2005-94.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

C.

Consideration of Resolution No. 2005-100:  A resolution authorizing the City of Flagstaff (“City”) to enter into a memorandum of agreement (“MOA”) with the Federal Aviation Administration (“FAA”) for the establishment, operation and maintenance of all FAA facilities located at the Flagstaff Pulliam Airport (“Airport”) not covered by a current lease.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-100 by title only.

Adopt Resolution No. 2005-100.

 

Councilmember Babbott moved to read Resolution No. 2005-100 by title only, seconded by Councilmember Kelty.

 

Councilmember Babbott moved to amend the third “Whereas” clause of Resolution No. 2005-100 to read as follows:

 

 

“WHEREAS, the City and the FAA intend for the MOA to replace separate all current leases for said facilities at the Airport in order to streamline the leasing process, which will result in the saving of costs and time for both the City and the FAA; and …”

 

The motion to amend was seconded by Councilmember Kelty and passed on unanimous vote. 

 

The motion to read passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2005-100

 

 

 

A resolution authorizing the City of Flagstaff (“City”) to enter into a memorandum of agreement (“MOA”) with the Federal Aviation Administration (“FAA”) for the establishment, operation and maintenance of all FAA facilities located at the Flagstaff Pulliam Airport (“Airport”) not covered by a current lease.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-100, seconded by Councilmember Babbott.  The vote was unanimous in favor.

 

D.

Consideration of Resolution No. 2005-101:  A resolution authorizing the acceptance of a grant agreement from the Arizona Department of Transportation, Aeronautics Division for airport land acquisition.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-101 by title only.

Adopt Resolution No. 2005-101.

 

Councilmember Babbott moved to read Resolution No. 2005-101 by title only.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-101

 

 

 

A resolution authorizing the acceptance of a grant agreement from the Arizona Department of Transportation, Aeronautics Division for airport land acquisition.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-101, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

E.

Consideration of Resolution No. 2005-102:  A resolution authorizing the submission of a grant application to the Arizona State Land Department for a FY06 State Fire Assistance Grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-102 by title only.

Adopt Resolution No. 2005-102.

 

Councilmember Babbott moved to read Resolution No. 2005-102 by title only.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-102

 

 

 

A resolution authorizing the submission of a grant application to the Arizona State Land Department for a FY06 State Fire Assistance Grant and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-102, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

F.

Consideration of Resolution No. 2005-103:  A resolution authorizing the submission of a grant application to the Arizona State Land Department for a FY06 Urban and Community Forestry Challenge Grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-103 by title only.

Adopt Resolution No. 2005-103.

 

Councilmember Haughey moved to read Resolution No. 2005-103 by title only.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-103

 

 

 

A resolution authorizing the submission of a grant application to the Arizona State Land Department for a FY06 Urban and Community Forestry Challenge Grant and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember Babbott moved to adopt Resolution No. 2005-103, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

G.

Consideration of Resolution No. 2005-104:  A resolution authorizing the submission of a grant application to the Laura Jane Musser (LJM) Fund for an environmental stewardship program and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-104 by title only.

Adopt Resolution No. 2005-104.

 

Councilmember Haughey moved to read Resolution No. 2005-104 by title only.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-104

 

 

 

A resolution authorizing the submission of a grant application to the Laura Jane Musser (LJM) Fund for an environmental stewardship program and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-104, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

H.

Consideration of Resolution No. 2005-105:  A resolution authorizing the submission of an application for an Arizona Transportation Enhancement Program grant and authorizing the acceptance upon award of the grant agreement and the use of available matching funds for construction of the East Flagstaff Route 66 Flagstaff Urban Trail System (“F.U.T.S.”) segment from Country Club Road to Flagstaff Mall.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-105 by title only.

Adopt Resolution No. 2005-105.

 

Councilmember Babbott moved to read Resolution No. 2005-105 by title only.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-105

 

 

 

A resolution authorizing the submission of an application for an Arizona Transportation Enhancement Program grant and authorizing the acceptance upon award of the grant agreement and the use of available matching funds for construction of the East Flagstaff Route 66 Flagstaff Urban Trail System (“F.U.T.S.”) segment from Country Club Road to Flagstaff Mall.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-105, seconded by Councilmember Babbott.  The vote was unanimous in favor.

 

I.

Consideration of Resolution No. 2005-106:  A resolution of the City Council of the City of Flagstaff, Arizona, adopting the intergovernmental agreement with Coconino County regarding the Flagstaff Metropolitan Planning Organization.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-106 by title only.

Adopt Resolution No. 2005-106.

 

Councilmember Babbott moved to read Resolution No. 2005-106 by title only.  The motion was seconded by Councilmember Kelty.

 

Councilmember Kelty moved to amend the language of the draft IGA as follows:

 

 

“3.3.1.5  Attendance Provide staffing, materials, agenda items, and communication at regular Executive Board, Management Committee and Technical Advisory Committee meetings as well as City Council, County Board of Supervisors, and Arizona State Transportation Board meetings as needed to keep those bodies apprised of transportation planning activities and to represent the FMPO with regard to regional transportation issues.”

 

 

“Insert into Operating Procedures, Section VII, FMPO STAFF: The FMPO Manager will be responsible for effective communication to and from the Management Committee, the Executive Board, and the parties of the FMPO.”

 

During Council discussion, it was determined that the IGA language presented in the agenda packet was approved earlier in the evening by the County Board of Supervisors.

 

The motion to amend died due to lack of a second.

 

The motion to read passed on unanimous vote, and title was read as follows:

 

 

Resolution No. 2005-106

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona, adopting the intergovernmental agreement with Coconino County regarding the Flagstaff Metropolitan Planning Organization.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-106, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

J.

Consideration of Resolution No. 2005-107:  A resolution of the City Council of the City of Flagstaff, Arizona, adopting the agreement with the Arizona Department of Transportation regarding the Flagstaff Metropolitan Planning Organization.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2005-107 by title only.

Adopt Resolution No. 2005-107.

 

Councilmember Babbott moved to read Resolution No. 2005-107 by title only.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2005-107

 

 

 

A resolution of the City Council of the City of Flagstaff, Arizona, adopting the agreement with the Arizona Department of Transportation regarding the Flagstaff Metropolitan Planning Organization.

 

 

Councilmember Haughey moved to adopt Resolution No. 2005-107, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

None.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:36 P.M.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on September 20, 2005.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 5th day of October, 2005.

 

                                                                         

CITY CLERK