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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, FEBRUARY 7, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON         

VICE MAYOR WHITE         

COUNCILMEMBER BABBOTT        

COUNCILMEMBER COOPER          

 

 

COUNCILMEMBER HAUGHEY        

COUNCILMEMBER KELTY        

COUNCILMEMBER SILVA         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meetings of January 3, 2006 and January 17, 2006, and Special Council Meeting of January 23, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Sole Source Purchase:  Emergency response bomb squad vehicle.

 

 

RECOMMENDED ACTION:

Approve the purchase through the Arizona Counter-Drug Procurement program at a cost of $153,600.00, plus applicable freight and tax.

 

B.

Consideration of Purchase Under SAVE Agreement:  Pavement marking tape.

 

 

RECOMMENDED ACTION:

Approve the purchase from 3M Company per the unit prices on the staff summary attachment.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Annual Bid:  ABC material.

 

 

RECOMMENDED ACTION:

Approve the bid to Rinker Materials at a price of $11.50 per ton, plus applicable sales tax.

 

B.

Consideration of Bid:  Replacement vehicle for the Utilities Department.

 

 

RECOMMENDED ACTION:

Approve the purchase of a Ford Ranger pick-up truck from Babbitt Ford in the amount of $18,420.35.

 

C.

Consideration of Change Order No. 3:  U.S. 89 North Streetscape Improvements Project.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 3 to Jeff Johnson & Company, LLC in the amount of $7,735.00 with no contract time extension; and (2) authorize the City Manager to execute the necessary documents.

 

D.

Consideration of Change Order No. 3:  Phase II Construction Services for the Fourth Street Railroad Crossing Project.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 3 to Sundt Construction, Inc. in the amount of $78,473.00 with a 210 calendar-day time extension; and (2) authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Amendment to Contract:  Rehabilitation of structures for the purpose of a shelter and transitional housing for homeless families (CDBG).

 

 

RECOMMENDED ACTION:

(1) Approve Addendum I with Catholic Social Services of Central and Northern Arizona in the amount of $65,000.00; and (2) authorize the Mayor to execute the amended contract.

 

F.

Consideration of Service Contract:  Engineering design services for rail crossing modifications – quiet zones.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Gannett Fleming, Inc. in the amount of $109,040.30, which includes a 10% contract allowance in the amount of $9,520.00, with a contract time of 365 days; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of 10% ($9,520.00) to cover unanticipated or additional items of work.

 

G.

Consideration of Service Contract:  Architectural services for Aquatic and Multigenerational Center and the Adult Center Renovation projects.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Barker Rinker Seacat Architecture, P.C. in the amount of $1,396,500.00, which includes a contract allowance of $66,500.00 (5% of the consultant fee) with an anticipated completion date of November, 2007; (2) authorize change order authority in the amount of $133,000.00 (10% of the consultant fee) to cover unanticipated or additional items of work; and (3) authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Annual Contracts:  Four on-call construction management consulting service contracts and one on-call testing and inspection service contract.

 

 

RECOMMENDED ACTION:

(1) Approve annual contracts not to exceed $250,000.00 per year for on-call agency construction management consulting services to each of the following:  Parsons Brinckerhoff Construction Services, Inc.; Abacus Project Management, Inc.; Vanir Construction Management, Inc.; and Robertson Management Services, Inc.; (2) Approve the annual contract not to exceed $250,000.00 per year for on-call testing and inspection services to Western Technologies, Inc.; and (3) authorize the City Manager to execute the necessary documents.

 

I.

Consideration of Construction Manager at Risk Contract:  Cedar Avenue F.U.T.S. pedestrian/bike bridge.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Vastco, Inc. in the amount of $781,000.00, which includes an owner’s contingency of $32,000.00 (4%); and (2) authorize the City Manager to execute the necessary documents.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Removal from Office:  Youth Commissioners.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, remove two commissioners, and adjust the term of Commissioner Kholton Gray from alternate to regular.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Paul D. Moir, “Brix Restaurant & Wine Bar”, 413 N. San Francisco Street, Unit B, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval.

 

 

(2)

Forward the application to the State with no recommendation.

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License Application:  Peggy Newby, “O’Leary Street Market”, 322 S. O’Leary Street, Series 10, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval.

 

 

(2)

Forward the application to the State with no recommendation.

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-11:  A resolution authorizing the City of Flagstaff, Arizona, to petition the Coconino County Board of Supervisors to form an intergovernmental public transportation authority pursuant to Arizona Revised Statutes Section 28-9102.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-11 by title only.

Adopt Resolution No. 2006-11.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT