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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, FEBRUARY 21, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON         

VICE MAYOR WHITE         

COUNCILMEMBER BABBOTT        

COUNCILMEMBER COOPER          

 

 

COUNCILMEMBER HAUGHEY        

COUNCILMEMBER KELTY        

COUNCILMEMBER SILVA         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of February 7, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Audited Financial Reports:  June 30, 2005.

 

 

RECOMMENDED ACTION:

Approve the June 30, 2005 Comprehensive Annual Financial Report and the Single Audit Report.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  City audit services.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension to Nordstrom and Associates, P.C., in an amount not to exceed $51,000.00.

 

B.

Consideration of Bids:  Firefighter turnouts.

 

 

RECOMMENDED ACTION:

Reject all bids received.

 

C.

Consideration of Change Order No. 10:  Fourth Street Railroad Crossing project, Phase II.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 10 to Parsons Brinckerhoff Quade & Douglas in the amount of $109,319.00, with a 283-day contract time extension.

 

D.

Consideration of Confirming Change Order:  Repairs to the Continental Little League fencing.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 to Coconino Fence in the amount of $1,995.00.

 

E.

Consideration of Lease:  2.808 acres of land at the Flagstaff Pulliam Airport.

 

 

RECOMMENDED ACTION:

Approve the lease with Flagstaff Airpark Holdings, LLC, for a forty-year term and an option to extend for an additional ten years based on monthly lease payments to the City in the amount of $3,057.91 subject a CPI adjustment every four years.

 

F.

Consideration of Road Easement Agreements:  A private road located in Section 3, Township 21 North, Range 8 East, Coconino County, Arizona.  (Rain Valley)

 

 

RECOMMENDED ACTION:

Approve the road easement agreements containing identical terms for ingress and egress of public safety personnel to the Rain Valley development within the City of Flagstaff.

 

G.

Consideration of Consulting Service Contract:  Engineering design and construction plans for the Walnut to Rio FUTS Phase II project.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Turner Engineering, Inc., in the amount of $166,900.40, which includes a 10% contract allowance in the amount of $15,175.00, and a contract time of 270 days; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of 10% of the consultant fee ($15,000.00) to cover potential costs associated with unanticipated or additional items of work.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Disability Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make three appointments to terms expiring March, 2009.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Public Hearing:  Stormwater Utility rate increase.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Ordinance No. 2006-02:  An ordinance of the City of Flagstaff amending Title 12, Chapter 12-02, Stormwater Management Utility, to increase stormwater management utility service fees, to acknowledge adoption of a Fee Credit Manual and to define the Construction Site Stormwater Pollution Prevention Plan.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-02 for the first time by title only.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-01:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Uniform Fire Code, 1997 Edition, for the City of Flagstaff and establishing requirements for subdivision of existing, unsubdivided structures.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-01 for the first time by title only.

 

B.

Consideration of Ordinance No. 2006-03:  An ordinance of the Mayor and Council for the City of Flagstaff, Coconino County, Arizona, authorizing the sale of surplus city property.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-03 for the first time by title only.

 

C.

Consideration of Ordinance No. 2006-04:  An ordinance authorizing the disposition of real property at 203 East Brannen Avenue.  (Murdock Center)

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-04 for the first time by title only.

 

D.

Consideration of Ordinance No. 2006-05:  An ordinance authorizing the acquisition of real property for housing and public utilities in Schultz Pass Meadows.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-05 for the first time by title only.

 

E.

Consideration of Resolution No. 2006-12:  A resolution authorizing the City of Flagstaff to enter into an intergovernmental agreement with Pinal County for acquisition and distribution of 2004 Law Enforcement Terrorism Prevention Program Homeland Security Grant funds not to exceed $25,500 for the Spillman Insight project.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-12 by title only.

Adopt Resolution No. 2006-12.

 

F.

Consideration of Resolution No. 2006-13:  A resolution authorizing the submission of a grant application for the U.S. Department of Justice, 2006 Edward Byrne Memorial Justice Assistance Program and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-13 by title only.

Adopt Resolution No. 2006-13.

 

G.

Consideration of Resolution No. 2006-14:  A resolution authorizing approval of an intergovernmental agreement between the City of Flagstaff and Coconino County for the U.S. Department of Justice, 2006 Edward Byrne Justice Assistance Grant.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-14 by title only.

Adopt Resolution No. 2006-14.

 

H.

Consideration of Resolution No. 2006-15:  A resolution authorizing the submission of a grant application for Flagstaff Urban Trail System signage, Phase II, and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-15 by title only.

Adopt Resolution No. 2006-15.

 

I.

Consideration of Resolution No. 2006-18:  A resolution abandoning a portion of East Street.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-18 by title only.

Adopt Resolution No. 2006-18.

 

11.    OTHER BUSINESS

 

A.

Consideration of Appeal from Traffic Commission Decision:  Dodge Avenue partial diverters.

 

 

RECOMMENDED ACTION:

Staff recommends that the appeal be denied and the action of the Traffic Commission calling for the installation of permanent partial traffic diverters on Dodge Avenue be affirmed.

 

B.

Consideration of Temporary Emergency Suspension of Irrigation Hours Contained in Title 7, Section 3, Chapter 7-03-001-0015 of the Flagstaff City Code.

 

 

RECOMMENDED ACTION:

Direct the City Manager to temporarily suspend the irrigation hours contained in Flagstaff City Code Section 7-03-001-0015(E)(1)(a) through April 15, 2006.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT