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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

 

February 7, 2006

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on February 7, 2006 convening at 6:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Councilmember Silva asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Councilmember Silva led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor White

Councilmember Babbott

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty - Excused

Councilmember Silva

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meetings of January 3, 2006 and January 17, 2006, and Special Council Meeting of January 23, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Babbott moved to approve the Minutes as submitted, seconded by Councilmember Silva.  The motion passed on unanimous vote.

 

5.       PUBLIC PARTICIPATION

 

The following individuals asked the City Council to preserve the Murdock Center for the southside neighborhood:

 

 

Debra Harris, 25 Soap Creek Trail, Flagstaff

 

James Sims, 740 E. Ponderosa Parkway, Flagstaff

 

Joe Farnsworth, 1661 Columbia Circle, Flagstaff

 

Jaime Aguirre, 603 S. Fountain, Flagstaff

 

Michael Davison, 416 S. Agassiz, Flagstaff

 

Glo Auler, 213 S. O’Leary Street, Flagstaff

 

Coral Evans, representing various neighborhood associations

 

Norm Wallen, 3716 N. Grandview, Flagstaff

 

Daniel Rosen, Youth for the Peaks Organization

 

Sheney Neubah, (gave no address)

 

Pastor Seymore Clayton, 609 Lonetree, Flagstaff

 

Dominic Avestron, Sunnyside Neighborhood Association

 

Pastor Margarita Smith-Narses, Harber Chapel, AME Church

 

Brian Groovers, 613 W. Dale, Flagstaff

 

Jess Dominguez, Plaza Vieja Neighborhood Association

 

Jonathan Day, 209 E. Cottage, Flagstaff

 

Nicole (last name not given), 1808 E. Felice Avenue, #5

 

Joe Ray, 2412 N. West Street, Flagstaff

 

Dave Kemp, Southside Neighborhood Association

 

Jean Griego, Sunnyside Neighborhood Association

 

Lois Evans, 605 S. O’Leary Street, Flagstaff

 

One speaker who did not give his name or address.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Sole Source Purchase:  Emergency response bomb squad vehicle.

 

 

RECOMMENDED ACTION:

Approve the purchase through the Arizona Counter-Drug Procurement program at a cost of $153,600.00, plus applicable freight and tax.

 

B.

Consideration of Purchase Under SAVE Agreement:  Pavement marking tape.

 

 

RECOMMENDED ACTION:

Approve the purchase from 3M Company per the unit prices on the staff summary attachment.

 

Councilmember Cooper moved to approve the Consent General Calendar, seconded by Councilmember Babbott.  The vote was unanimous in favor.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Annual Bid:  ABC material.

 

 

RECOMMENDED ACTION:

Approve the bid to Rinker Materials at a price of $11.50 per ton, plus applicable sales tax.

 

B.

Consideration of Bid:  Replacement vehicle for the Utilities Department.

 

 

RECOMMENDED ACTION:

Approve the purchase of a Ford Ranger pick-up truck from Babbitt Ford in the amount of $18,420.35.

 

C.

Consideration of Change Order No. 3:  U.S. 89 North Streetscape Improvements Project.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 3 to Jeff Johnson & Company, LLC in the amount of $7,735.00 with no contract time extension; and (2) authorize the City Manager to execute the necessary documents.

 

D.

Consideration of Change Order No. 3:  Phase II Construction Services for the Fourth Street Railroad Crossing Project.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 3 to Sundt Construction, Inc. in the amount of $78,473.00 with a 210 calendar-day time extension; and (2) authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Amendment to Contract:  Rehabilitation of structures for the purpose of a shelter and transitional housing for homeless families (CDBG).

 

 

RECOMMENDED ACTION:

(1) Approve Addendum I with Catholic Social Services of Central and Northern Arizona in the amount of $65,000.00; and (2) authorize the Mayor to execute the amended contract.

 

F.

Consideration of Service Contract:  Engineering design services for rail crossing modifications – quiet zones.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Gannett Fleming, Inc. in the amount of $109,040.30, which includes a 10% contract allowance in the amount of $9,520.00, with a contract time of 365 days; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of 10% ($9,520.00) to cover unanticipated or additional items of work.

 

G.

Consideration of Service Contract:  Architectural services for Aquatic and Multigenerational Center and the Adult Center Renovation projects.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Barker Rinker Seacat Architecture, P.C. in the amount of $1,396,500.00, which includes a contract allowance of $66,500.00 (5% of the consultant fee) with an anticipated completion date of November, 2007; (2) authorize change order authority in the amount of $133,000.00 (10% of the consultant fee) to cover unanticipated or additional items of work; and (3) authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Annual Contracts:  Four on-call construction management consulting service contracts and one on-call testing and inspection service contract.

 

 

RECOMMENDED ACTION:

(1) Approve annual contracts not to exceed $250,000.00 per year for on-call agency construction management consulting services to each of the following:  Parsons Brinckerhoff Construction Services, Inc.; Abacus Project Management, Inc.; Vanir Construction Management, Inc.; and Robertson Management Services, Inc.; (2) Approve the annual contract not to exceed $250,000.00 per year for on-call testing and inspection services to Western Technologies, Inc.; and (3) authorize the City Manager to execute the necessary documents.

 

I.

Consideration of Construction Manager at Risk Contract:  Cedar Avenue F.U.T.S. pedestrian/bike bridge.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Vastco, Inc. in the amount of $781,000.00, which includes an owner’s contingency of $32,000.00 (4%); and (2) authorize the City Manager to execute the necessary documents.

 

Councilmember Haughey moved to approve the Consent Contractual Calendar with the exception of Item 7I.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

Returning to Item 7I, Councilmember Cooper moved to approve the recommended action, seconded by Councilmember Haughey.

 

Jack Welch, from the Bicycle Advisory Committee, and Melissa Grimes representing the Flagstaff Biking Community, both stated their support for the Cedar Avenue F.U.T.S. pedestrian/bike bridge.

 

The motion passed on unanimous vote.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Removal from Office:  Youth Commissioners.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, remove two commissioners, and adjust the term of Commissioner Kholton Gray from alternate to regular.

 

Vice-Mayor White moved to remove Daneeka Hennings and Aide Samano from their seats on the Youth Commission, and to adjust the term of Commissioner Kholton Gray from alternate to regular.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

9.       PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Paul D. Moir, “Brix Restaurant & Wine Bar”, 413 N. San Francisco Street, Unit B, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval.

 

 

(2)

Forward the application to the State with no recommendation.

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Vice-Mayor White moved to open the public hearing, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

Sgt. Ed Vesely, Flagstaff Police Department, gave a brief presentation, concluding that he found no reason to oppose the application.

 

Gilbert Smaby, Zoning Enforcement Officer, presented the Council with information pertaining to the zoning issues.  The applicant has secured an agreement with two neighboring properties for a total of 22 parking spaces to satisfy the parking requirements for the new business.

 

Councilmember Haughey moved to close the public hearing, seconded by Vice-Mayor White.  The vote was unanimous in favor.

 

Vice-Mayor White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

B.

Consideration of Liquor License Application:  Peggy Newby, “O’Leary Street Market”, 322 S. O’Leary Street, Series 10, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval.

 

 

(2)

Forward the application to the State with no recommendation.

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Vice Mayor White moved to open the public hearing, seconded by Councilmember Cooper.  The motion passed on unanimous vote.

 

Sgt. Ed Vesely, Flagstaff Police Department, gave a brief overview and history of the location in question.  Sgt. Vesely stated that he found no reason to oppose the application.

 

Councilmembers expressed concerns regarding foot-traffic, loitering, and littering in the area of the market. 

 

The applicant, Peggy Newby, stated she has not experienced any of the problems mentionedby the City Council.  She also stated that she has firm policies in place and has changed the store to be truly a neighborhood market.

 

Gilbert Smaby, Zoning Enforcement Officer, presented the Council with information pertaining to the zoning issues.  Mr. Smaby stated the property is a non-conforming use, has deficient off-street parking, and has lighted signs that have been erected without a permit.

 

Ms. Newby stated she was willing to address the issues, and would bring as many of the non-conforming issues into compliance as possible.

 

Councilmember Babbott moved to close the public hearing, seconded by Councilmember Silva.  The motion passed on unanimous vote.

 

Vice-Mayor White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-11:  A resolution authorizing the City of Flagstaff, Arizona, to petition the Coconino County Board of Supervisors to form an intergovernmental public transportation authority pursuant to Arizona Revised Statutes Section 28-9102.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-11 by title only.

Adopt Resolution No. 2006-11.

 

Councilmember Babbott moved to read Resolution No. 2006-11 by title only, seconded by Councilmember Cooper.  The vote was unanimous in favor, and title was read as follows:

 

 

Resolution No. 2006-11

 

 

 

A resolution authorizing the City of Flagstaff, Arizona, to petition the Coconino County Board of Supervisors to form an intergovernmental public transportation authority pursuant to Arizona Revised Statutes Section 28-9102.

 

 

Vice-Mayor White moved to adopt Resolution No. 2006-11.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

None.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 7:05 P.M.

 

 

 

 

                                                                         

MAYOR

 

ATTEST:

 

 

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on February 7, 2006.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 22nd day of February, 2006.

 

 

 

                                                                         

CITY CLERK