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NOTE:
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IN ACCORDANCE WITH
PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE
SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM
TRANSCRIPTS. ONLY THE ACTIONS TAKEN
AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS OF CITY COUNCIL MEETINGS
ARE ON FILE IN THE CITY CLERK’S OFFICE.
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SUMMARIZED MINUTES
COUNCIL MEETING
February
21, 2006
6:00
p.m.
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A Meeting of
the Flagstaff City Council was held on February 21, 2006 convening at 6:21
P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff,
Arizona.
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CALL TO
ORDER
The Meeting
was called to order by Mayor Donaldson.
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1. PLEDGE OF ALLEGIANCE
Vice-Mayor
White asked those present to stand for the Pledge of Allegiance.
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2. INVOCATION
Vice-Mayor
White led a moment of silence.
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3. ROLL CALL
On roll call,
the following were present:
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Mayor Donaldson
Vice-Mayor White
Councilmember Babbott
Councilmember Cooper
Councilmember Haughey
Councilmember Kelty
Councilmember Silva
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Also present were:
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City Manager, Dave Wilcox
City Attorney, Patricia
Boomsma
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4. MINUTES
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A.
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Consideration of Minutes: Regular Council Meeting of February 7, 2006.
RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.
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Councilmember Cooper moved to
approve the Minutes as submitted, seconded by Councilmember Kelty. The
motion passed on unanimous vote.
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5. PUBLIC PARTICIPATION
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None.
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Items Taken Out of
Sequence
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11. OTHER BUSINESS
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A.
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Consideration of Appeal from Traffic Commission Decision: Dodge
Avenue partial diverters.
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RECOMMENDED ACTION:
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Staff recommends that the appeal be denied and the action of the
Traffic Commission calling for the installation of permanent partial traffic
diverters on Dodge Avenue be affirmed.
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Gerry Craig, Traffic Engineer, gave a brief presentation and history
of the Dodge Avenue traffic issues.
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The following citizens spoke in opposition to the Dodge Avenue partial
diverters:
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Elaine Cameron, 6085 N. Smoke Rise, Flagstaff
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Paul Tibbits, N. Smoke Rise, Flagstaff
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Stephanie Marquardt, 4991 E. Snowshoe, Flagstaff
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The following concerns were expressed:
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·
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Streets in the vicinity have experienced an increase in traffic since
the partial diverters were installed, creating a number of safety issues.
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·
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Increased traffic has created a danger factor for children crossing
the street to get to the Smoke Rise Park.
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The following citizens spoke in favor of the Dodge Avenue partial
diverters:
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Greg Conlin, 6020 N. Dodge Avenue, Flagstaff
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Joelle Worth, 6275 N. Dodge Avenue, Flagstaff
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Gene Standiford, 6030 N. Dodge Avenue, Flagstaff
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Donald D’Angelo, 6150 N. Dodge Avenue, Flagstaff
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Joanna Klomann, 6120 N. Dodge Avenue, Flagstaff
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Catherine Ewing, 6205 N. Dodge Avenue, Flagstaff
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Glenn Eversole, 6140 N. Dodge Avenue, Flagstaff
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Mike Atencio, 6080 N. Dodge Avenue, Flagstaff
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Jim Hunter, 6180 N. Dodge Avenue, Flagstaff
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Cathy Lobstein, 5965 N. Dodge Avenue, Flagstaff
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William Kaufman, 6070 N. Dodge Avenue, Flagstaff
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Art Mathaius, 6125 N. Dodge Avenue, Flagstaff
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Citizens supporting the diverters did so because:
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·
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Cut-through traffic is no longer a problem, and has created a safer
street.
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·
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The benefits for Dodge residents far outweigh the minimum negative
impacts to the surrounding streets.
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Several Councilmembers stated they were in favor of moving forward
with permanent diverters on Dodge Avenue, agreeing with the findings of the
Traffic Commission and the fact that the upcoming mall expansion will likely
increase traffic in that area.
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Councilmembers also requested that staff work with the residents of
Smoke Rise Drive and Mountaineer Road to investigate calming measures and a
possible stop sign at the appropriate location to benefit safe access to
Smoke Rise Park.
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Councilmember Silva moved to deny the appeal and approve the
installation of permanent partial traffic diverters. The motion was seconded by Vice-Mayor
White and passed on unanimous vote.
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10. ORDINANCES AND RESOLUTIONS
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C.
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Consideration of Ordinance No. 2006-04: An
ordinance authorizing the disposition of real property at 203 East Brannen
Avenue. (Murdock Center)
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RECOMMENDED ACTION:
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Read Ordinance No. 2006-04 for the first time by title only.
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Denny Birkland, Real Estate Manager, gave a quick background on the
details of the proposed sale.
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During Council dialog, there was general agreement that the City will
provide some kind of historic landmark to honor and recognize the site as
historic and important to the community.
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The following individuals were opposed to the City selling the Murdock
Center property:
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Cathy Anne Trotta, 5165 E. Hickory Drive, Flagstaff
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Stan Mish, 1620 Spyglass, Flagstaff
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Councilmembers discussed the under-utilization of the Murdock Center
in recent years, and several felt that more public input was needed before
the final decision was made on the disposition of the property.
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Vice-Mayor White moved to table until the March 21, 2006 Council
meeting. The motion was seconded by
Councilmember Silva and passed on unanimous vote. Councilmember Babbott was absent from the vote.
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7. CONSENT – CONTRACTUAL
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F.
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Consideration of Road Easement Agreements: A
private road located in Section 3, Township 21 North, Range 8 East, Coconino
County, Arizona. (Rain Valley)
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RECOMMENDED ACTION:
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Approve the road easement agreements containing identical terms for
ingress and egress of public safety personnel to the Rain Valley development
within the City of Flagstaff.
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Harry Lane, Assistant City Attorney, gave a brief overview of the
historic access issues experienced by landowners in Rain Valley.
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Councilmember Cooper moved to approve the recommended action, seconded
by Councilmember Kelty.
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Those speaking in favor of the road easement agreements were:
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Fritz Aspey, attorney representing Rain Valley landowners
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Thaddeus Baker, attorney representing Rain Valley landowners
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Stephen Renard, attorney representing Rain Valley landowners
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Howard Brown, attorney representing Rain Valley landowners
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John Seng, land owner in Rain Valley
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The following arguments were cited as reasons to approve the
easements:
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·
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Every landowner in Rain Valley is in agreement to the provisions of
the easements.
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·
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The easements are the best solution for the complicated and
long-standing access issues.
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The motion to approve passed on unanimous vote.
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9. PUBLIC HEARINGS
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A.
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Consideration
of Public Hearing:
Stormwater Utility rate increase.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public
hearing.
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Malcolm Alter, Stormwater Manager, gave a brief overview of the need
to increase the stormwater utility rate, and reviewed the proposed program
elements. Mr. Alter explained that
the original program did not include any drainage improvement funding.
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The Council considered issues such as:
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·
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The credit manual revisions should be in place before a rate hike,
especially a 100% rate hike, is implemented.
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·
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Staff should continue to explore using porous pavement, pavers, and
other options to impact the 100-year flood volume.
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·
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Major rate holders haven’t seen the proposed increases or provided
feedback yet.
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·
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The current rate has not been sufficient to operate the program.
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·
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Many opportunities have been provided for users to become informed,
including mailings, open houses, newspaper articles, radio spots, and public
displays.
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·
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The time to do something about the next big flood is today, not after
the fact.
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·
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Citizens have a responsibility to be informed about what is happening
in the community.
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·
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Councilmembers need to feel good about the process of how this item
was brought forward, or at some point the content becomes irrelevant.
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Councilmember Cooper moved to open the public hearing, seconded by
Councilmember Haughey. The vote was
unanimous in favor.
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Three members of the Stormwater Advisory Committee, Paul Turner, Nat
White, and Mark Flynn, offered their support in moving forward with the first
reading of Ordinance No. 2006-02.
Each member in turn stated that City staff and the advisory committee
have done everything possible to inform the public and gather user input.
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Citizens speaking in opposition to the stormwater utility rate increase were:
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Joe Ray, 2412 N. West Street, Flagstaff
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Arguments offered in opposition were:
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·
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The City hasn’t yet determined how to adjust for credits.
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·
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Council didn’t ask the right questions in gathering citizen input.
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Council requested that staff write a letter to the 72 largest
stormwater utility rate holders regarding the proposed changes and request
their feedback, in addition to a putting out a public service announcement
with a thorough explanation of why the increase is needed.
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Vice-Mayor White moved to close the public hearing, seconded by
Councilmember Kelty. The motion passed on unanimous vote.
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B.
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Consideration
of Ordinance No. 2006-02: An
ordinance of the City of Flagstaff amending Title 12, Chapter 12-02,
Stormwater Management Utility, to increase stormwater management utility
service fees, to acknowledge adoption of a Fee Credit Manual and to define
the Construction Site Stormwater Pollution Prevention Plan.
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RECOMMENDED ACTION:
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Read Ordinance No.
2006-02 for the first time by title only.
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Vice-Mayor White moved to read Ordinance No. 2006-02 for the first
time by title only, seconded by Councilmember Cooper.
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Councilmember Haughey moved to table the item until the next meeting,
if the following two conditions are met:
1) The letter described above is sent out; and 2) the public service
announcement as described above is completed. Councilmember Silva seconded the motion. The motion failed on majority roll call
vote as follows:
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Mayor Donaldson
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Nay
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Vice-Mayor White
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Nay
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Councilmember Babbott
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Nay
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Councilmember Cooper
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Nay
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Councilmember Haughey
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Aye
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Councilmember Kelty
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Nay
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Councilmember Silva
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Aye
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Vice-Mayor White moved to amend the motion to read to include a
request to bring the item back for a second reading on April 4, 2006,
seconded by Councilmember Kelty. The
motion passed on unanimous roll call vote as follows:
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Mayor Donaldson
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Aye
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Vice-Mayor White
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Aye
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Councilmember Babbott
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Aye
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Councilmember Cooper
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Aye
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Councilmember Haughey
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Aye
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Councilmember Kelty
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Aye
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Councilmember Silva
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Aye
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The motion to read passed on majority roll call vote as follows:
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Mayor Donaldson
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Aye
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Vice-Mayor White
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Aye
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Councilmember Babbott
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Aye
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Councilmember Cooper
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Aye
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Councilmember Haughey
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Nay
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Councilmember Kelty
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Aye
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Councilmember Silva
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Aye
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Title was read as follows:
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Ordinance No. 2006-02
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An ordinance of the
City of Flagstaff amending Title 12, Chapter 12-02, Stormwater Management
Utility, to increase stormwater management utility service fees, to
acknowledge adoption of a Fee Credit Manual and to define the Construction
Site Stormwater Pollution Prevention Plan.
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Return
to Regular Agenda Order
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6. CONSENT – GENERAL
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A.
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Consideration of Audited Financial Reports: June
30, 2005.
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RECOMMENDED ACTION:
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Approve the June 30, 2005 Comprehensive
Annual Financial Report and the Single Audit Report.
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Vice-Mayor White moved to
approve the Consent-General Calendar, seconded by Councilmember Kelty. The vote was unanimous in favor.
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7. CONSENT – CONTRACTUAL
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A.
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Consideration of Extension of Annual Bid: City
audit services.
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RECOMMENDED ACTION:
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Approve the third,
one-year extension to Nordstrom and Associates, P.C., in an amount not to
exceed $51,000.00.
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Councilmember Silva moved to
approve the recommended action. The
motion was seconded by Councilmember Kelty and passed on unanimous vote.
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B.
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Consideration of Bids: Firefighter turnouts.
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RECOMMENDED ACTION:
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Reject all bids
received.
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Councilmember Babbott moved to
reject all bids, seconded by Councilmember Kelty. The motion passed on
unanimous vote.
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C.
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Consideration of Change Order No. 10: Fourth
Street Railroad Crossing project, Phase II.
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RECOMMENDED ACTION:
|
Approve Change Order No. 10 to Parsons Brinckerhoff Quade &
Douglas in the amount of $109,319.00, with a 283-day contract time extension.
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Councilmember Kelty moved to
approve the recommended action, seconded by Councilmember Silva.
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Randy Whitaker, Capital
Improvements Division, gave a brief explanation of why the change order is
needed.
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Councilmembers requested that
staff provide current budget information on the project.
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The motion passed on unanimous
vote.
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D.
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Consideration of Confirming Change Order: Repairs
to the Continental Little League fencing.
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RECOMMENDED ACTION:
|
Approve Change Order No. 1 to Coconino Fence in the amount of
$1,995.00.
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Councilmember Cooper moved to
approve the recommended action. The
motion was seconded by Councilmember Silva and passed on unanimous vote.
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E.
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Consideration of Lease: 2.808 acres of land at the
Flagstaff Pulliam Airport.
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RECOMMENDED ACTION:
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Approve the lease with Flagstaff Airpark Holdings, LLC, for a
forty-year term and an option to extend for an additional ten years based on
monthly lease payments to the City in the amount of $3,057.91 subject a CPI
adjustment every four years.
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Bill Menard, Public Works
Director, gave a brief overview of the lease agreement.
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Councilmember Haughey moved to
approve the recommended action, seconded by Councilmember Kelty. The vote was unanimous in favor.
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G.
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Consideration of Consulting Service Contract:
Engineering design and construction plans for the Walnut to Rio FUTS
Phase II project.
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RECOMMENDED ACTION:
|
(1) Approve the contract with Turner Engineering, Inc., in the amount
of $166,900.40, which includes a 10% contract allowance in the amount of
$15,175.00, and a contract time of 270 days; (2) authorize the City Manager
to execute the necessary documents; and (3) authorize change order authority
in the amount of 10% of the consultant fee ($15,000.00) to cover potential
costs associated with unanticipated or additional items of work.
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Councilmember Cooper moved to
approve the recommended action, seconded by Councilmember Haughey.
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In response to Council’s
questions about how this project might be impacted should the widening of
Milton Road become a reality, James Duval, Capital Improvements Division,
stated that this project has been 30% delivered. While the bridge abutments have been tentatively located, the
widening of Milton Road has not been specifically looked at in relationship
to this project.
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The motion to approve passed on
unanimous vote.
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8. BOARDS AND COMMISSIONS
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A.
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Consideration of Appointments: Disability Awareness
Commission.
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RECOMMENDED ACTION:
|
Discuss in Executive Session and make three appointments to terms
expiring March, 2009.
|
|
Vice-Mayor White moved to
appoint Kathryn Barrett and Geoffrey Barnard to terms expiring March,
2009. The motion was seconded by
Councilmember Haughey, and passed on unanimous vote.
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10. ORDINANCES AND RESOLUTIONS
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A.
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Consideration of Ordinance No. 2006-01: An
ordinance of the City Council of the City of Flagstaff, Arizona, amending the
Uniform Fire Code, 1997 Edition, for the City of Flagstaff and establishing
requirements for subdivision of existing, unsubdivided structures.
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RECOMMENDED ACTION:
|
Read Ordinance No. 2006-01 for the first time by title only.
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Ed Larsen, Building Official,
provided brief comments on the item.
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Councilmember Haughey excused
himself at this time due to a conflict of interest.
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Councilmember Cooper moved to
read Ordinance No. 2006-01 for the first time by title only, seconded by
Vice-Mayor White. Councilmember
Haughey was excused from the vote due to a conflict of interest. The motion passed on unanimous vote and
title was read as follows:
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Ordinance No. 2006-01
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An ordinance of the City Council of the City of Flagstaff, Arizona,
amending the Uniform Fire Code, 1997 Edition, for the City of Flagstaff and
establishing requirements for subdivision of existing, unsubdivided
structures.
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B.
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Consideration of Ordinance No. 2006-03: An
ordinance of the Mayor and Council for the City of Flagstaff, Coconino
County, Arizona, authorizing the sale of surplus city property.
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RECOMMENDED ACTION:
|
Read Ordinance No. 2006-03 for the first time by title only.
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Vice-Mayor White moved to read
Ordinance No. 2006-03 for the first time by title only, seconded by
Councilmember Kelty.
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Rob Doba, Utilities Director,
briefly discussed the subject.
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The motion passed on unanimous
vote, and title was read as follows:
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Ordinance No. 2006-03
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An ordinance of the Mayor and Council for the City of Flagstaff,
Coconino County, Arizona, authorizing the sale of surplus city property.
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D.
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Consideration of Ordinance No. 2006-05: An
ordinance authorizing the acquisition of real property for housing and public
utilities in Schultz Pass Meadows.
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RECOMMENDED ACTION:
|
Read Ordinance No. 2006-05 for the first time by title only.
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Vie-Mayor White moved to read
Ordinance No. 2006-05 for the first time by title only, seconded by
Councilmember Silva. The motion
passed on unanimous vote and title was read as follows:
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Ordinance No. 2006-05
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An ordinance authorizing the acquisition of real property for housing
and public utilities in Schultz Pass Meadows.
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E.
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Consideration of Resolution No. 2006-12: A
resolution authorizing the City of Flagstaff to enter into an
intergovernmental agreement with Pinal County for acquisition and
distribution of 2004 Law Enforcement Terrorism Prevention Program Homeland
Security Grant funds not to exceed $25,500 for the Spillman Insight
project.
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RECOMMENDED ACTION:
|
Read Resolution No.
2006-12 by title only.
Adopt Resolution No. 2006-12.
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|
Vice-Mayor White moved to read
Resolution No. 2006-12 by title only.
The motion was seconded by Councilmember Cooper and passed on
unanimous vote. Title was read as
follows:
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Resolution No. 2006-12
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A resolution authorizing the City of Flagstaff to enter into an
intergovernmental agreement with Pinal County for acquisition and
distribution of 2004 Law Enforcement Terrorism Prevention Program Homeland
Security Grant funds not to exceed $25,500 for the Spillman Insight
project.
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Councilmember Haughey moved to
adopt Resolution No. 2006-12, seconded by Councilmember Silva. The
motion passed on unanimous vote.
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F.
|
Consideration of Resolution No. 2006-13: A
resolution authorizing the submission of a grant application for the U.S.
Department of Justice, 2006 Edward Byrne Memorial Justice Assistance Program
and authorizing the acceptance upon award of the grant agreement.
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RECOMMENDED ACTION:
|
Read Resolution No.
2006-13 by title only.
Adopt Resolution No. 2006-13.
|
|
Councilmember Cooper moved to
read Resolution No. 2006-13 by title only, seconded by Councilmember
Silva. The motion passed on unanimous vote and title was read as follows:
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|
Resolution No. 2006-13
|
|
|
|
A resolution authorizing the submission of a grant application for the
U.S. Department of Justice, 2006 Edward Byrne Memorial Justice Assistance
Program and authorizing the acceptance upon award of the grant agreement.
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|
|
Councilmember Haughey moved to
adopt Resolution No. 2006-13, seconded by Councilmember Silva. The vote was unanimous in favor.
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G.
|
Consideration of Resolution No. 2006-14: A
resolution authorizing approval of an intergovernmental agreement between the
City of Flagstaff and Coconino County for the U.S. Department of Justice,
2006 Edward Byrne Justice Assistance Grant.
|
|
|
RECOMMENDED ACTION:
|
Read Resolution No.
2006-14 by title only.
Adopt Resolution No. 2006-14.
|
|
Councilmember Silva moved to
read Resolution No. 2006-14 by title only, seconded by Councilmember
Cooper. The motion passed on unanimous vote and title was read as follows:
|
|
|
Resolution No. 2006-14
|
|
|
|
A resolution authorizing approval of an intergovernmental agreement
between the City of Flagstaff and Coconino County for the U.S. Department of
Justice, 2006 Edward Byrne Justice Assistance Grant.
|
|
|
Councilmember Haughey moved to
adopt Resolution No. 2006-14. The
motion was seconded by Councilmember Silva and passed on unanimous vote.
|
|
H.
|
Consideration of Resolution No. 2006-15: A
resolution authorizing the submission of a grant application for Flagstaff
Urban Trail System signage, Phase II, and authorizing the acceptance upon
award of the grant agreement.
|
|
|
RECOMMENDED ACTION:
|
Read Resolution No.
2006-15 by title only.
Adopt Resolution No. 2006-15.
|
|
Councilmember Cooper moved to
read Resolution No. 2006-15 by title only, seconded by Councilmember
Haughey. The motion passed on unanimous vote and title was read as follows:
|
|
|
Resolution No. 2006-15
|
|
|
|
A resolution authorizing the submission of a grant application for
Flagstaff Urban Trail System signage, Phase II, and authorizing the
acceptance upon award of the grant agreement.
|
|
|
Vice-Mayor White moved to adopt
Resolution No. 2006-15. The motion
was seconded by Councilmember Haughey and passed on unanimous vote.
|
|
I.
|
Consideration of Resolution No. 2006-18: A
resolution abandoning a portion of East Street.
|
|
|
RECOMMENDED ACTION:
|
Read Resolution No.
2006-18 by title only.
Adopt Resolution No. 2006-18.
|
|
Denny Birkland, Real Estate
Manager, responded to comments and questions from the Council.
|
|
Councilmember Kelty moved to
read Resolution No. 2006-18 by title only, seconded by Vice-Mayor White. The motion passed on unanimous vote and
title was read as follows:
|
|
|
Resolution No. 2006-18
|
|
|
|
A resolution of the Council of the City of Flagstaff, Coconino County,
Arizona, abandoning a portion of the public right-of-way on East Street.
|
|
|
Councilmember Haughey moved to
adopt Resolution No. 2006-18, seconded by Vice-Mayor White. The
motion passed on unanimous vote.
|
|
11. OTHER BUSINESS
|
|
B.
|
Consideration of Temporary Emergency Suspension of Irrigation Hours
Contained in Title 7, Section 3, Chapter 7-03-001-0015 of the Flagstaff City
Code.
|
|
|
RECOMMENDED ACTION:
|
Direct the City Manager to temporarily suspend the irrigation hours
contained in Flagstaff City Code Section 7-03-001-0015(E)(1)(a) through April
15, 2006.
|
|
Vice-Mayor White moved to
approve the recommended action, seconded by Councilmember Cooper.
|
|
Adam Miller, Water Conservation
Manager, provided an overview of the reasons for the temporary suspension.
|
|
During Council discussion, the
following issues were considered:
|
|
|
·
|
If the suspension is approved
for this year but not for next year, citizens will become confused with the
changing policy.
|
|
|
·
|
The current drought suggests
there is even more reason than ever to restrict water usage.
|
|
|
·
|
If citizens lose their
landscaping due to the drought, they will be less likely to support and
comply with the City’s conservation efforts.
|
|
|
·
|
With only one surface source
left for this summer, the temporary suspension suggests “let’s use it while
we’ve got it”, which runs contrary to conservation goals.
|
|
The motion passed on majority
vote with Mayor Donaldson, Vice-Mayor White, and Councilmembers Cooper,
Haughey, Kelty, and Silva in favor, and Councilmember Babbott opposed.
|
|
12. INFORMATIONAL ITEMS TO OR FROM MAYOR,
COUNCIL OR CITY MANAGER.
|
|
None.
|
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13. ADJOURNMENT
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There being no further business
to come before the Council, the Meeting was adjourned at 10:32 P.M.
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MAYOR
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ATTEST:
CITY
CLERK
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CERTIFICATION
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STATE OF ARIZONA,
Coconino County.
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)
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ss.
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I, MARGIE BROWN, do hereby
certify that I am the City Clerk of the City of Flagstaff, County of
Coconino, State of Arizona, and that the above Minutes are a true and correct
summary of the Meeting of the Council of the City of Flagstaff held on
February 21, 2006. I further certify
that the Meeting was duly called and held and that a quorum was present.
DATED this 8th day of March,
2006.
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CITY
CLERK
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