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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

March 7, 2006

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on March 7, 2006 convening at 6:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Councilmember Babbott asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Councilmember Babbott led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor White

Councilmember Babbott

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty - Excused

Councilmember Silva

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of February 21, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Silva moved to approve the Minutes as submitted, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

None.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Confirming Payment:  Repair of blower.

 

 

RECOMMENDED ACTION:

Approve payment to Keller Equipment Company in the amount of $17,325.73.

 

Councilmember Haughey moved to approve the Consent-General Calendar.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Bids:  Generator for the Water Production Division.

 

 

RECOMMENDED ACTION:

Approve the bid from Empire Power Systems in the amount of $149,500.00, plus tax and freight.

 

B.

Consideration of Change Order:  Custodial services for Flagstaff Pulliam Airport.

 

 

RECOMMENDED ACTION:

Approve the change order to Pinnacle Janitorial Service at a base rate of $29,893.00.

 

C.

Consideration of Confirming Change Order No. 5:  1996 Thorpe Park bond improvements project.

 

 

RECOMMENDED ACTION:

(1) Approve Confirming Change Order No. 5 to Olsson Associates in the amount of $38,920.00 with a contract extension time of 94 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

D.

Consideration of Service Contract Extension:  Physical exam services for Police Department.

 

 

RECOMMENDED ACTION:

Approve the fourth and final extension with Concentra Medical Center in an amount not to exceed $25,000.00

 

E.

Consideration of Amendment to Agreement:  Upgrade and add maintenance services to criminal case management software for the City Attorney’s Office.

 

 

RECOMMENDED ACTION:

Approve the amendment to the agreement with Constellation Justice Systems for a cost increase of $10,320.00.

 

Vice-Mayor White moved to approve the Consent-Contractual Calendar, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of PC SUB 06-001:  A request for tentative plat approval by Woodson Engineering and Surveying, Inc. for The Sanctuary, a 21-lot single-family residential subdivision on a 10.4 acre site located at 5 East Anita Avenue in the R1, Single-Family Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

Councilmember Cooper moved to approve the recommended action.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

9.       PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Debbie Mothershead, “Nothin’ But Net Sports Café”, 2 South Beaver Street, Suite #170, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval.

 

 

(2)

Forward the application to the State with no recommendation.

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Vice-Mayor White moved to open the public hearing, seconded by Councilmember Silva.  The vote was unanimous in favor.

 

Sgt. Ed Vesely, Flagstaff Police Department, gave a brief presentation and recommended the application be forwarded to the State with a recommendation for approval.

 

The owner and applicant, Debbie Mothershead, provided brief comments, and stated that the focus of the business is a family restaurant and not a sports bar.  The café will cater to team sports events such as the Pepsi Holiday Classic.

 

Councilmember Babbott moved to close the public hearing, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

Vice-Mayor White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

B.

Consideration of Liquor License Application:  Faustino De La Torre, “Joe’s Place, La Pasadita”, 200 E. Route 66, Series 06, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

Forward the application to the State with a recommendation for approval.

 

 

 

Forward the application to the State with no recommendation.

 

 

 

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Haughey moved open the public hearing, seconded by Councilmember Silva.  The vote was unanimous in favor.

 

Sgt. Ed Vesely, Flagstaff Police Department, gave a brief presentation and recommended the application be forwarded to the State with a recommendation for approval.

 

Mr. De La Torre, the applicant, stated through an interpreter that he currently holds a Series 12 liquor license at another location and attended the State provided training before receiving that license.  He plans to attend the next State provided training for the new liquor license, which will be held later this month in Flagstaff.

 

Councilmember Haughey moved to close the public hearing, seconded by Councilmember Babbott.  The motion passed on unanimous vote.

 

Vice-Mayor White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-01:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Uniform Fire Code, 1997 Edition, for the City of Flagstaff and establishing requirements for subdivision of existing, unsubdivided structures.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-01 for the final time by title only.

Adopt Ordinance No. 2006-01.

 

Councilmember Haughey excused himself due to a conflict of interest.

 

Councilmember Cooper moved to read Ordinance No. 2006-01 for the final time by title only, seconded by Councilmember Silva.  Councilmember Haughey was excused from the vote due to a conflict of interest.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2006-01

 

 

 

An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Uniform Fire Code, 1997 Edition, for the City of Flagstaff and establishing requirements for subdivision of existing, unsubdivided structures.

 

 

Councilmember Cooper moved to adopt Ordinance No. 2006-01.  Councilmember Haughey was excused from the vote due to a conflict of interest.  The motion was seconded by Vice-Mayor White and passed on unanimous vote.

 

B.

Consideration of Ordinance No. 2006-03:  An ordinance of the Mayor and Council for the City of Flagstaff, Coconino County, Arizona, authorizing the sale of surplus city property.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-03 for the final time by title only.

Adopt Ordinance No. 2006-03.

 

Vice-Mayor White moved to read Ordinance No. 2006-03 for the final time by title only, seconded by Councilmember Cooper.  The vote was unanimous in favor, and title was read as follows:

 

 

Ordinance No. 2006-03

 

 

 

An ordinance of the Mayor and Council for the City of Flagstaff, Coconino County, Arizona, authorizing the sale of surplus city property.

 

 

Vice-Mayor White moved to adopt Ordinance No. 2006-03, seconded by Councilmember Silva.  The motion passed on unanimous vote.

 

C.

Consideration of Ordinance No. 2006-05:  An ordinance authorizing the acquisition of real property for housing and public utilities in Schultz Pass Meadows.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-05 for the final time by title only.

Adopt Ordinance No. 2006-05.

 

Councilmember Cooper moved to read Ordinance No. 2006-05 for the final time by title only, seconded by Councilmember Haughey.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2006-05

 

 

 

An ordinance authorizing the acquisition of real property for housing and public utilities in Schultz Pass Meadows.

 

 

Vice-Mayor White moved to adopt Ordinance No. 2006-05.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

D.

Consideration of Resolution No. 2006-16:  A resolution authorizing renewal of the Cooperative Fire Rate Agreement with the Arizona State Land Department.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-16 by title only.

Adopt Resolution No. 2006-16.

 

Councilmember Silva moved to read Resolution No. 2006-16 by title only.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2006-16

 

 

 

A resolution authorizing renewal of the Cooperative Fire Rate Agreement with the Arizona State Land Department.

 

 

Councilmember Haughey moved to adopt Resolution No. 2006-16.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

E.

Consideration of Resolution No. 2006-17:  A resolution authorizing the extension of an intergovernmental agreement (IGA) with the Arizona Department of Emergency and Military Affairs (DEMA) for prescribed fire services at Camp Navajo.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-17 by title only.

Adopt Resolution No. 2006-17.

 

Vice-Mayor White moved to read Resolution No. 2006-17 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2006-17

 

 

 

A resolution authorizing the extension of an intergovernmental agreement (IGA) with the Arizona Department of Emergency and Military Affairs (DEMA) for prescribed fire services at Camp Navajo.

 

 

Councilmember Silva moved to adopt Resolution No. 2006-17, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

F.

Consideration of Resolution No. 2006-19:  A resolution of the Council of the City of Flagstaff, Coconino County, Arizona ordering the sale of City of Flagstaff, Arizona General Obligation Bonds (projects of 2004), Series A (2006) in the total aggregate principal amount of $31,500,000.00.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-19 by title only.

Adopt Resolution No. 2006-19.

 

Vice-Mayor White moved to read Resolution No. 2006-19 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2006-19

 

 

 

A resolution of the Council of the City of Flagstaff, Coconino County, Arizona ordering the sale of City of Flagstaff, Arizona General Obligation Bonds (projects of 2004), Series A (2006) in the total aggregate principal amount of $31,500,000.00

 

 

Councilmember Silva moved to adopt Resolution No. 2006-19, seconded by Councilmember Cooper.  The vote was unanimous in favor.

 

G.

Consideration of Resolution No. 2006-20:  A resolution authorizing the submission of a grant application to the U.S. Department of Commerce, Economic Development Administration, for the Northern Arizona Technology and Business Incubator and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-20 by title only.

Adopt Resolution No. 2006-20.

 

Vice-Mayor White moved to read Resolution No. 2006-20 by title only.  The motion was seconded by Councilmember Babbott and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2006-20

 

 

 

A resolution authorizing the submission of a grant application to the U.S. Department of Commerce, Economic Development Administration, for the Northern Arizona Technology and Business Incubator and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember Haughey moved to adopt Resolution No. 2006-20, seconded by Vice-Mayor White.  The vote was unanimous in favor.

 

H.

Consideration of Resolution No. 2006-21:  A resolution authorizing approval of a joint agreement between the City of Flagstaff and the Northern Arizona Council of Governments as joint grantees for grant funds from the U.S. Department of Commerce, Economic Development Administration for the Northern Arizona Technology and Business Incubator project.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-21 by title only.

Adopt Resolution No. 2006-21.

 

Vice-Mayor White moved to read Resolution No. 2006-21 by title only.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2006-21

 

 

 

A resolution authorizing approval of a joint agreement between the City of Flagstaff and the Northern Arizona Council of Governments as joint grantees for grant funds from the U.S. Department of Commerce, Economic Development Administration for the Northern Arizona Technology and Business Incubator project.

 

 

Vice-Mayor White moved to adopt Resolution No. 2006-21.  The motion was seconded by Councilmember Silva and passed on unanimous vote.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

None.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:26 P.M.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on March 7, 2006.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 22nd day of March, 2006.

 

                                                                         

CITY CLERK