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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, APRIL 4, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR WHITE         

COUNCILMEMBER BABBOTT       

COUNCILMEMBER COOPER       

 

 

COUNCILMEMBER HAUGHEY       

COUNCILMEMBER KELTY       

COUNCILMEMBER SILVA       

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of March 21, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Payment under the Mohave Educational Cooperative Purchasing Contract:  Construction of the Cinder Lake Landfill Maintenance Building.

 

 

RECOMMENDED ACTION:

Approve payment to Mohave Education Services in the amount of $497,015.44.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Bids:  Auger scraper (unbudgeted).

 

 

RECOMMENDED ACTION:

Approve the bid from Empire Machinery for a used 2004 Caterpillar 627G auger scraper with trade-in and preventative maintenance options in the amount of $277,587.11.

 

B.

Consideration of Bids:  Transport of recycled asphalt millings.

 

 

RECOMMENDED ACTION:

Approve the bid from Joe Dirt Excavating, Inc., in the amount of $49,500.00.

 

C.

Consideration of Extension of Annual Bid:  Resurfacing of tennis and basketball courts.

 

 

RECOMMENDED ACTION:

Approve the second extension with General Acrylics at the same prices and conditions as the original bid.

 

D.

Consideration of Extension of Service Contracts:  On-call engineering consulting services.

 

 

RECOMMENDED ACTION:

(1) Approve the contract extensions, each not to exceed $100,000.00 per year, to Arizona Engineering Company; Engineering and Environmental Consultants Inc.; Woodson Engineering & Surveying Inc.; and Shephard-Wesnitzer, Inc.; and (2) authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Supplemental License Agreement:  Software enhancements for HTE financial applications.

 

 

RECOMMENDED ACTION:

Approve the agreement with SunGard H T E, including training and implementation fees, in an amount not to exceed $64,550.00, plus travel expenses.

 

F.

Consideration of Service Agreement:  Legal services for City of Flagstaff v. Lone Tree Investments, LLC.

 

 

RECOMMENDED ACTION:

Approve the legal services contract with Mariscal, Weeks, McIntyre & Friedlander, P.A., at the rates listed in the staff summary.

 

G.

Consideration of Construction Contract:  1996 Thorpe Park bond improvements project.

 

 

RECOMMENDED ACTION:

(1) Approve the construction contract with Valley Rain Construction Corporation, for the base bid only, in the total amount of $4,567,297.32, including a contract allowance of $200,000.00, with a 270 -calendar day contract time; and (2) authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Construction Manager at Risk Contract:  Design services for the Aquatic and Multigenerational Center project and the Adult Center renovation project.

 

 

RECOMMENDED ACTION:

(1) Approve the service contract with Haydon Building Corporation in the amount of $135,350.00, including
a contract allowance of $12,300.00 (10%) with
an anticipated completion date of November, 2007; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $12,300.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

I.

Consideration of Intergovernmental Agreement:  Formation of the Northern Arizona Intergovernmental Public Transportation Authority.

 

 

RECOMMENDED ACTION:

Approve the agreement with Coconino County, Yavapai County, City of Sedona, City of Cottonwood, and the Arizona Board of Regents.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Councilmember representatives to the Northern Arizona Intergovernmental Public Transportation Authority.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the two appointments at the Council meeting.

 

9.      PUBLIC HEARINGS

 

(No items were submitted.)

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-02:  An ordinance of the City of Flagstaff amending Title 12, Chapter 12-02, Stormwater Management Utility, to increase stormwater management utility fees, to acknowledge adoption of a fee credit manual and to define the Construction Site Stormwater Pollution Prevention Plan.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-02 for the final time by title only.

Adopt Ordinance No. 2006-02.

 

B.

Consideration of Ordinance No. 2006-07:   An ordinance of the City Council of the City of Flagstaff, Arizona, amending Title 6, Police Regulations, Section 6-01-001-0005, Entertainments; Acts of Indecent Exposure, of the Flagstaff City Code by adding new language relating to breastfeeding in public places.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-07 for the final time by title only.

Adopt Ordinance No. 2006-07.

 

C.

Consideration of Ordinance No. 2006-09:  An ordinance amending Flagstaff City Code, Title 2, Boards and Commission, Chapter 2-13, Tourism Commission, Section 2-13-001-0002, Composition and Term of Office, relating to term limits.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-09 for the first time by title only.

 

D.

Consideration of Ordinance No. 2006-10:  An ordinance amending Ordinance No. 2003-10, which amended Ordinance No. 1856, authorizing the acquisition of right-of-way and easements for the construction of the Fourth Street railroad crossing project, adding additional parcels needed for said project; and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-10 for the first time by title only.

Read Ordinance No. 2006-10 for the final time by title only.

Adopt Ordinance No. 2006-10.

 

E.

Consideration of Ordinance No. 2006-11:  An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona, approving and authorizing the sale and issuance of City of Flagstaff, Arizona General Obligation Bonds (Project of 2004), Series A (2006), in the total aggregate principal amount of $31,500,000 and all matters related thereto; awarding contract for the purchase of such bonds; ratifying the distribution of a Preliminary Official Statement and approving a Final Official Statement and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-11 for the first time by title only.

Read Ordinance No. 2006-11 for the final time by title only.

Adopt Ordinance No. 2006-11.

 

F.

Consideration of Resolution No. 2006-22:  A resolution authorizing the City of Flagstaff to enter into an intergovernmental agreement with the Arizona Department of Public Safety to utilize the Gangnet Criminal Street Gang database.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-22 by title only.

Adopt Resolution No. 2006-22.

 

G.

Consideration of Resolution No. 2006-23:  A resolution authorizing the acceptance of the grant agreement from the Arizona Criminal Justice Commission for Project Safe Neighborhoods, Gun Intelligence Support.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-23 by title only.

Adopt Resolution No. 2006-23.

 

H.

Consideration of Resolution No. 2006-24:  A resolution authorizing the acceptance of a grant agreement from the Arizona Criminal Justice Commission for Project Safe Neighborhoods, Juvenile Education and Prevention.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-24 by title only.

Adopt Resolution No. 2006-24.

 

I.

Consideration of Resolution No. 2006-25:  A resolution authorizing the submission of a grant application for the Northern Arizona University Nizhoni Academy and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-25 by title only.

Adopt Resolution No. 2006-25.

 

J.

Consideration of Resolution No. 2006-27:  A resolution authorizing the submission of a grant application to the Arizona Governor’s Office of Highway Safety and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-27 by title only.

Adopt Resolution No. 2006-27.

 

K.

Consideration of Resolution No. 2006-28:  A resolution authorizing the submission of an application for a grant from the Governor’s Office of Highway Safety, 2007 Arizona Highway Safety Plan and authorizing acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-28 by title only.

Adopt Resolution No. 2006-28.

 

11.    OTHER BUSINESS

 

A.

Consideration of Aircraft Storage Permit:  Flagstaff Pulliam Airport.

 

 

RECOMMENDED ACTION:

Make no changes to the previously approved aircraft storage permit.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT