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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, APRIL 18, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.         PLEDGE OF ALLEGIANCE.

 

2.         INVOCATION.

 

3.         ROLL CALL:

 

 

MAYOR DONALDSON        

VICE MAYOR WHITE         

COUNCILMEMBER BABBOTT       

COUNCILMEMBER COOPER       

 

 

COUNCILMEMBER HAUGHEY       

COUNCILMEMBER KELTY       

COUNCILMEMBER SILVA       

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Special Council Meeting of March 27, 2006, and Regular Council Meeting of April 4, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase Under the Arizona Department of Transportation Contract:  Traffic marking paint.

 

 

RECOMMENDED ACTION:

Approve the purchase from Ennis Paint in the amount of
$41,910.00.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Annual Bid:  Portable chemical toilets.

 

 

RECOMMENDED ACTION:

Approve the bid from Sandoval’s Sanitation at the prices shown on the staff summary sheet.

 

B.

Consideration of Bids:  Solar powered reservoir and pond circulators.

 

 

RECOMMENDED ACTION:

Approve the bid from SolarBee for rental of two units for the Wildcat Wastewater Treatment Plant and the purchase of two units for the Lake Mary Water Treatment Plant in the total amount of $154,366.60.

 

C.

Consideration of Bids:  Seven defibrillator/monitors for the Fire Department.

 

 

RECOMMENDED ACTION:

Approve the bid from Medtronic Physio-Control Corporation in the amount of $146,227.71, plus applicable taxes.

 

D.

Consideration of Bids:  Commercial solid waste trucks.

 

 

RECOMMENDED ACTION:

Reject the proposals received and direct staff to rewrite the specifications and secure new proposals.

 

E.

Consideration of Bids:  Two bookmobiles for the Library.

 

 

RECOMMENDED ACTION:

(1) Accept the proposal from Matthews Specialty Vehicles for a 2006 Chevrolet CC5500 bookmobile and a 2006 Thomas Built Bus HDX 130YN bookmobile, with extended warranties, in the amount of $332,936.00, plus applicable freight and tax; and (2) authorize an additional 5% contingency ($18,645.00) for additional services, if necessary.

 

F.

Consideration of Construction Contract:  2006 Street Maintenance Program.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with C & E Paving and Grading in the amount of $1,188,000.00; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $118,800.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

G.

Consideration of Construction Contract:  John Wesley Powell Boulevard and Pulliam Drive widening project.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with C and E Paving and Grading in the amount of $1,350,000.00 subject to approval of the Federal Aviation Administration and the Arizona Department of Transportation, Aeronautics Division, including a contract allowance of $70,000.00 to cover costs associated with unanticipated or additional items of work; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $135,000.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

H.

Consideration of Construction Contract:  Equipping of the Rio well.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Woodruff Construction in the amount of $853,702.00, which includes a $30,000.00 contingency; and (2) authorize the City Manager to execute the necessary documents.

 

I.

Consideration of Service Agreement:  Pre-hospital care.

 

 

RECOMMENDED ACTION:

Approve the agreement with Flagstaff Medical Center in the amount of $5,500.00.

 

J.

Consideration of Second Amendment to Intergovernmental Agreement with the Flagstaff Unified School District #1:  Use of pools for public recreation.

 

 

RECOMMENDED ACTION:

Approve the second amendment to agreement.

 

K.

Considerations of Applications for Service Contracts:  Emergency services.

 

 

RECOMMENDED ACTION:

Approve the applications and agreements with 6155 W. Saskan Ranch Circle (Doug and Crystal Bazarnic); 2150 N. San Francisco St. (John, Ginger, and Pete Giovale); 5165 Bandtail Ridge Road (Jerry and Deb Gaither); and 3400 N. Quintana (Agnes and Serge Drogi).

 

L.

Consideration of Intergovernmental Agreement:  Use of City/County Library on-line public access catalog.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Coconino Community College for payment to the City of a pro-rated fee based on the size of the Community College’s collection in comparison to the size of the City’s collection.

 

M.

Consideration of Intergovernmental Agreement:  Emergency services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Mt. Elden Lookout Road Fire District for a fee to the City of $1.88 per $100.00 of assessed value for the entire district.

 

N.

Consideration of Intergovernmental Agreement:  Emergency services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Westwood Estates Fire District for a fee to the City of $1.88 per $100.00 of assessed value for the entire district.

 

O.

Consideration of Intergovernmental Agreement:  Emergency services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Ft. Valley Fire District for a fee to the City of $1.88 per $100.00 of assessed value for the entire district.

 

P.

Consideration of Intergovernmental Agreement:  Emergency services

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Lockett Ranches Fire District for a fee to the City of $1.88 per $100.00 of assessed value for the entire district.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of PC SUB 06-004:  A request for approval of a tentative plat by Gingerbread Cookie, LLC, for Gingerbread Condominiums, a 4-unit residential condominium subdivision on a .185 acre site located at 2116 East Dortha Avenue in the RMMO-E, Multiple-Family Residential Overlay Established Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

(No items were submitted.)

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-04:  An ordinance authorizing the disposition of real property at 203 East Brannen Avenue.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-04 for the first time by title only.

 

or

 

Table to the June 6, 2006, City Council meeting.

 

B.

Consideration of Ordinance No. 2006-08:  An ordinance amending Title 8 of the Flagstaff City Code, Section 8-11-001-0006, Permit Procedures, and Section 8-11-001-0009, Activities requiring Permit, by adding provisions for the consumption of wine and  malt beverages.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-08 for the first time by title only.

 

C.

Consideration of Ordinance No. 2006-09:  An ordinance amending Flagstaff City Code, Title 2, Boards and Commission, Chapter 2-13, Tourism Commission, Section 2-13-001-0002, Composition and Term of Office, relating to term limits.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-09 for the final time by title only.

Adopt Ordinance No. 2006-09.

 

D.

Consideration of Ordinance No. 2006-12:  An ordinance amending Ordinance No. 1690, with amendments as of March 16, 2004, Land Development code, Appendix F-1, Property Development Review Fees.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-12 for the first time by title only.

 

E.

Consideration of Ordinance No. 2006-13:  An ordinance rezoning approximately 11.44 acres located at 825 East Butler Avenue from HR, High-Density Residential, to UC, Urban Commercial District (Conditional).

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-13 for the first time by title only.

 

F.

Consideration of Resolution No. 2006-26:  A resolution designating election boards, tally boards, and absentee boards for the May 16, 2006, General Mail Ballot Election, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-26 by title only.

Adopt Resolution No. 2006-26.

 

G.

Consideration of Resolution No. 2006-30:  A resolution creating the City of Flagstaff Land Trust Program and setting forth eligibility criteria and essential ground lease provisions.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-30 by title only.

Adopt Resolution No. 2006-30.

 

H.

Consideration of Resolution No. 2006-32:  A resolution approving the City of Flagstaff 2006-2010 Consolidated Plan and authorizing its submission to the U.S. Department of Housing and Urban Development.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-32 by title only.

Adopt Resolution No. 2006-32.

 

I.

Consideration of Resolution No. 2006-31:  A resolution approving the City of Flagstaff 2006/2007 Annual Action Plan and authorizing its submission to the United States Department of Housing and Urban Development.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-31 by title only.

Adopt Resolution No. 2006-31.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT