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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, MAY 2, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR WHITE         

COUNCILMEMBER BABBOTT       

COUNCILMEMBER COOPER       

 

 

COUNCILMEMBER HAUGHEY       

COUNCILMEMBER KELTY       

COUNCILMEMBER SILVA       

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of April 18, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase:  Additional licenses and maintenance for the City’s computerized maintenance and management system.

 

 

RECOMMENDED ACTION:

Approve the purchase from Azteca Systems in the amount of $38,738.00, plus applicable sales tax; and the purchase from ESRI in the amount of $14,021.77, plus applicable sales tax.

 

B.

Consideration of Payments:  Advertising for the Flagstaff Convention and Visitors Bureau.

 

 

RECOMMENDED ACTION:

Approve payments to Huffman Media, Sunset Magazine, Arizona Republic, Sky and Telescope, Phoenix Magazine, Los Angeles Times, and Madden Preprint Publishing in a total amount not to exceed $280,000.00.

 

C.

Consideration of Sole Source Payment:  Update to the Police Department’s primary telephone switch.

 

 

RECOMMENDED ACTION:

Approve the payment to Avaya in an amount not to exceed $55,617.50.

 

D.

Consideration of Payments of Claims Expenses and/or Settlement Costs:  Nackard, et al., v. City of Flagstaff.

 

 

RECOMMENDED ACTION:

Approve payments not to exceed a total of $70,000.00.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Concrete.

 

 

RECOMMENDED ACTION:

Approve the first bid extension to Arrow Redi-Mix at a cost of $106.50 per cubic yard, plus applicable taxes.

 

B.

Consideration of Annual Bid:  Biodiesel and diesel fuel.

 

 

RECOMMENDED ACTION:

Accept the bid from Pro Petroleum, Inc., for B100 biodiesel fuel at a cost of $.1269 per gallon under the OPIS price and diesel fuel at $.0299 over the OPIS price, plus applicable taxes.

 

C.

Consideration of Bids:  Mobile litter screens.

 

 

RECOMMENDED ACTION:

Accept the bid from Coastal Netting Systems at a cost of $3,650.00 per screen, plus applicable freight and tax.

D.

Consideration of Bids:  Prisoner transport vehicle for the Police Department.

 

 

RECOMMENDED ACTION:

Accept the bid from Jim Babbitt Ford in the amount of $55,690.72, plus applicable tax.

 

E.

Consideration of Change Order No. 4:  U.S. 89 North streetscape improvements project.

 

 

RECOMMENDED ACTION:

(1) Authorize Confirming Change Order No. 4 to Jeff Johnson & Company, LLC in a lump sum amount of $6,600.00, plus a contract allowance of $4,560.00,
with a 270 calendar day contract time extension; and (2) authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Service Contract:  Environmental assessment support services and benefit cost analysis revision and update for the Flagstaff Pulliam Airport runway extension project.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Coffman Associates in the amount of $79,132.00, plus a contract allowance of $8,000.00 (10%); (2) authorize change order authority in the amount of $8,000.00 (10%); and (3) authorize the City Manager to execute the necessary documents, with notice to proceed to be given after receipt of grand funding from the Federal Aviation Administration.

 

8.     BOARDS AND COMMISSIONS

 

(No items were submitted.)

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Felipe R. Tabares, “La Hacienda Night Club,” 3510 E. Route 66, Series 07, Person and Location Transfer.

 

 

RECOMMENDED ACTION:

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval.

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-36:  A resolution approving the Development Agreement between the City of Flagstaff and Butler and Lone Tree L.L.C.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-36 by title only.

Adopt Resolution No. 2006-36.

B.

Consideration of Ordinance No. 2006-13:  An ordinance rezoning approximately 11.44 acres located at 825 East Butler Avenue from HR, High-Density Residential, to UC, Urban Commercial District (Conditional).

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-13 for the final time by title only.

Adopt Ordinance No. 2006-13.

 

C.

Consideration of Ordinance No. 2006-14:  An ordinance amending the Flagstaff City Code, Title 3, Chapter 6, Section 3-06-001-0004, Financial Control, relating to the Lodging, Restaurant and Lounge Tax.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-14 for the first time by title only.

 

D.

Consideration of Ordinance No. 2006-15:  An ordinance of the Mayor and Council amending Title 2, Chapter 14, Beautification Commission, of the Flagstaff City Code, by reorganizing the Beautification Commission and incorporating the Public Art Program.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-15 for the first time by title only.

 

E.

Reconsideration of Resolution No. 2006-31:  A resolution approving the City of Flagstaff 2006/2007 Annual Action Plan and authorizing its submission to the United States Department of Housing and Urban Development.

 

 

RECOMMENDED ACTION:

(1)

Move to reconsider Resolution No. 2006-31.

 

 

(2)

Move to read Resolution No. 2006-31.

 

 

(3)

Reconsider the City of Flagstaff 2006/2007 Annual Action Plan allocating Community Development Block Grant Funds, if desired.

 

 

(4)

Amend Resolution No. 2006-31, if desired.

 

 

(5)

Adopt Resolution No. 2006-31.

 

F.

Consideration of Resolution No. 2006-34:  A resolution approving the City of Flagstaff 2006 Analysis of Impediments to Fair Housing and authorizing its submission to the U.S. Department of Housing and Urban Development.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-34 by title only.

Adopt Resolution No. 2006-34.

 

G.

Consideration of Resolution No. 2006-35:  A resolution approving Amendment No. 1 to an intergovernmental agreement between the Arizona Department of Transportation and the City of Flagstaff for the construction of path and landscape enhancements for the U.S. 89 highway corridor.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-35 by title only.

Adopt Resolution No. 2006-35.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT