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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, MAY 16, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR WHITE         

COUNCILMEMBER BABBOTT       

COUNCILMEMBER COOPER       

 

 

COUNCILMEMBER HAUGHEY       

COUNCILMEMBER KELTY       

COUNCILMEMBER SILVA       

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of May 2, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Payment under the Mohave Educational Cooperative Purchasing Agreement:  Roof repairs at Fire Station No. 4.

 

 

RECOMMENDED ACTION:

Approve payment to Mohave Educational Services in the amount of $33,222.54, plus a 5 percent contract allowance.

 

B.

Consideration of Settlement Agreement:  Bowers v. City of Flagstaff.

 

 

RECOMMENDED ACTION:

Approve the settlement agreement between Kevin and Lynette Bowers and the City of Flagstaff dated April 3, 2006.

 

C.

Consideration of Expenditure Authority:  Marketing for the Arizona Cardinals.

 

 

RECOMMENDED ACTION:

Approve expenditure authority in the amount of $50,000.00 per year, for three years, beginning in FY 2007.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Lignin sulfonate.

 

 

RECOMMENDED ACTION:

Approve the first extension to Shilon Corporation for an increased cost of $.7666 per gallon, plus applicable taxes.

 

B.

Consideration of Annual Bid:  Custodial supplies.

 

 

RECOMMENDED ACTION:

Approve the bid from Hillyards at the prices listed on the staff summary attachment.

 

C.

Consideration of Bids:  Property/casualty insurance.

 

 

RECOMMENDED ACTION:

Approve the proposal from Willis of Arizona and authorize payment of premiums and broker fee for the policy period June 1, 2006, to May 31, 2007, in an amount not to exceed $915,825.00.

 

D.

Consideration of Bids:  Aerial, pumper and heavy rescue vehicles for the Fire Department.

 

 

RECOMMENDED ACTION:

Approve the proposal from Pierce Manufacturing, Inc., for an 85-ft. aerial vehicle, a 1500 GPM pumper, and a heavy rescue vehicle in the total amount of $1,651,096.00, plus applicable freight and sales tax.

 

E.

Consideration of Increase of Reimbursable Costs under Construction and Maintenance Agreement:  Realignment of the BNSF railroad tracks (Fourth Street Railroad Crossing Project).

 

 

RECOMMENDED ACTION:

Approve the $650,000.00 increase in reimbursable costs to BNSF Railway Company for a total amount of $5,526,678.00.

 

F.

Consideration of Intergovernmental Agreement:  Northern Arizona Public Employees Benefit Trust (NAPEBT).

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement and declaration of trust with the Flagstaff Unified School District, Coconino Community College, Northern Arizona Intergovernmental Public Transportation Authority, and Coconino County for employee health and welfare benefits.

 

G.

Consideration of Intergovernmental Agreement:  Health and fitness testing for Fire Department firefighters.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Northern Arizona University for health and fitness assessments at a cost of $200.00 per firefighter, not to exceed a total cost of $3,000.00 per year.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of PC SUB 2005-005:  A request for approval of final plat for Pine Canyon Unit 4 Subdivision containing 56-single-family detached lots on 39.68 acres of land located at 3850 South Clubhouse Circle Drive, in the R1, Residential Zoning District (Conditional).

 

 

RECOMMENDED ACTION:

Approve the final plat with the conditions as approved by the Development Review Board and authorize the Mayor to sign the Final Plat and the City/Subdivider Agreement when notified by the Development Review Board that all of the conditions have been met and documents are ready for recording.

 

B.

Consideration of PC SUB 2005-009:  A request for approval of final plat for Mountain Vista Condominiums at Pine Canyon Subdivision containing 60 single-family condominium dwelling units on 12.02 acres of land located at 3010 South Clubhouse Circle Drive, in the R1, Residential Zoning District (Conditional).

 

 

RECOMMENDED ACTION:

Approve the final plat with the conditions as approved by the Development Review Board and authorize the Mayor to sign the Final Plat and the City/Subdivider Agreement when notified by the Development Review Board that all of the conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Dietrich Mayring, “Little America”, 2515 E. Butler Avenue, Series 10, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License Application:  Dietrich Mayring, “Little America”, 2515 E. Butler Avenue, Series 11, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-12:  An ordinance amending Ordinance No. 1690, with amendments as of March 16, 2004, Land Development Code, Appendix F-1, Property Development Review Fees.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-12 for the final time by title only.

Adopt Ordinance No. 2006-12.

 

B.

Consideration of Ordinance No. 2006-14:  An ordinance amending the Flagstaff City Code, Title 3, Chapter 6, Section 3-06-001-0004, Financial Control, relating to the Lodging, Restaurant and Lounge Tax.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-14 for the final time by title only.

Adopt Ordinance No. 2006-14.

 

C.

Consideration of Ordinance No. 2006-15:  An ordinance of the Mayor and Council amending Title 2, Chapter 14, Beautification Commission, of the Flagstaff City Code by reorganizing the Beautification Commission and incorporating the public art program.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-15 for the final time by title only.

Adopt Ordinance No. 2006-15.

 

D.

Consideration of Resolution No. 2006-40:  A resolution of the Mayor and Council of the City of Flagstaff repealing Resolution No. 2018 and Resolution No. 2001-79 relating to the establishment of a Public Art Advisory Committee.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-40 by title only.

Adopt Resolution No. 2006-40.

 

E.

Consideration of Resolution No. 2006-39:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “The 2006 Amendments to the City Code Regarding the Taxation of Business Activities.”

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-39 by title only.

Adopt Resolution No. 2006-39.

 

F.

Consideration of Ordinance No. 2006-16:  An ordinance of the City Council of the City of Flagstaff, adopting the “2006 Amendments to the City Code, Regarding the Taxation of Business Activities” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-16 for the first time by title only.

 

G.

Consideration of Resolution No. 2006-37:  A resolution approving a development agreement between the North Country Community Health Center and the City of Flagstaff, Arizona.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-37 by title only.

Adopt Resolution No. 2006-37.

 

11.    OTHER BUSINESS

 

A.

Consideration of Street Closure:  Flagstaff Route 66 Days Festival.

 

 

RECOMMENDED ACTION:

Approve the closure of Aspen Avenue on Saturday, September 9, 2006.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT