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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, JUNE 20, 2006

 

CALL TO ORDER

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

In addition, the City Council may vote to go into executive session which will not be open to the public, pursuant to A.R.S. § 38-431-03(A)(1)(Personnel), A.R.S. § 38-431-03(A)(3)(Legal Advice) and A.R.S. § 38-431-03(A)(4)(Litigation), as specifically indicated in the agenda below.

 

 

1.         PLEDGE OF ALLEGIANCE.

 

 

2.         INVOCATION.

 

 

3.         ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR WHITE         

COUNCILMEMBER BABBOTT       

COUNCILMEMBER COOPER       

 

 

COUNCILMEMBER HAUGHEY       

COUNCILMEMBER KELTY       

COUNCILMEMBER SILVA       

 

4.         MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of June 6, 2006

 

 

RECOMMENDED ACTION:

Approve the Minutes as submitted/corrected.

 

B.

Swearing-In Ceremony:  Newly-elected Mayor and Councilmembers.

 

 

RECOMMENDED ACTION:

Judge Gerald McCafferty will swear in the newly-elected Mayor and Councilmembers.

 

C.

Roll Call:  New Council.

 

 

 

Mayor Donaldson

 

Vice-Mayor White

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Overton

Councilmember Swanson

 

D.

Brief Reception for Newly Elected Council.

 

E.

Reconvene.

 

F.

Consideration of Convening Into Executive Session.  Council will consider and may vote to discuss the following items in Executive Session pursuant to A.R.S. § 38-431-03(A)(1) (Personnel); A.R.S. § 38-431-03-(A)(3) (Legal Advice); and A.R.S. § 38-431-03-(A)(4) (Litigation):

 

 

1.

Consideration of Appointment:  Vice Mayor.  A.R.S. §38-431-03(A)(1) (Personnel)

 

 

2.

Consideration of Appointments:  Disability Awareness Commission.  A.R.S. §38-431-03(A)(1) (Personnel)

 

 

3.

Consideration of Appointments:  Clean and Green Committee.  A.R.S. §38-431-03(A)(1) (Personnel)

 

 

4.

Adjournment of Executive Session.

 

G.

Reconvene.

 

H.

Consideration of Appointment: Vice Mayor.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the appointment at the Council meeting.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Confirming Payment:  Resurfacing of wood floors at the Flagstaff Recreation Center.

 

 

RECOMMENDED ACTION:

Approve confirming payment to Regency Athletic Floors in the amount of $16,495.10.

 

B.

Consideration of Payment Under the Mohave Educational Services Cooperative Agreement:  Echo/Foxtrot drainage and general aviation wash rack construction projects.

 

 

RECOMMENDED ACTION:

Approve payment to Mohave Educational Services in the amount of $424,134.91, which includes a 5% contract allowance.

 

C.

Consideration of Miscellaneous Receivable Write-Offs:  Fiscal Year ending June 30, 2006.

 

 

RECOMMENDED ACTION:

Approve write-off of miscellaneous receivable accounts totaling $6,147.45.

 

D.

Consideration of Transaction Privilege (Sales) Tax Write-Offs:  Fiscal Year ending June 30, 2006.

 

 

RECOMMENDED ACTION:

Approve write-off of transaction privilege (sales) tax accounts totaling $27,106.00.

 

E.

Consideration of Accounts Write-Off for Water, Sewer, Refuse and Recycling Service and Environmental and Stormwater Fees:  Fiscal Year ending June 30, 2006.

 

 

RECOMMENDED ACTION:

Approve the write-off of uncollectible delinquent and bankrupt accounts in the amount of $37,013.64.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid under the Alliance for the Second Century Intergovernmental Cooperative Purchasing Agreement:  Bulk fuel.

 

 

RECOMMENDED ACTION:

Approve a one-year bid extension to Carter Oil Company for unleaded fuel at $.0318 per gallon over the OPIS price.

 

B.

Consideration of Extension of Annual Bid under the Alliance for the Second Century Intergovernmental Cooperative Purchasing Agreement:  Propane.

 

 

RECOMMENDED ACTION:

Approve a one-year bid extension to All Star Gas, Inc., for propane at $.2163 per gallon over the Conoco Phillips Refinery Wingate price.

 

C.

Consideration of Extension of Bid under the Alliance for the Second Century Intergovernmental Cooperative Purchasing Agreement:  Cardlock fuel services.

 

 

RECOMMENDED ACTION:

Approve a one-year bid extension to Carter Oil Company at $.1133 per gallon over the OPIS price for unleaded and diesel fuel.

 

D.

Consideration of Annual Bid:  Lawn mowing services.

 

 

RECOMMENDED ACTION:

Approve the bid from Mountain Top Trimmers at the amounts listed in the staff summary attachment.

 

E.

Consideration of Bids:  Global positioning clocks.

 

 

RECOMMENDED ACTION:

Approve the bid from RTC Manufacturing, Incorporated in the amount of $530.00 per unit, plus tax and freight.

 

F.

Consideration of Intergovernmental Purchasing Agreement:  Public transportation services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental purchasing agreement with the Northern Arizona Intergovernmental Public Transit Authority (NAIPTA) for the purchase of public transportation services consistent with the 5-year transit plan and annual City budgets.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Disability Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a term expiring in March, 2008, and one appointment to a term expiring in March, 2009.

 

B.

Consideration of Appointments:  Clean and Green Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appoints as follows:  Two appointments to partial terms expiring October, 2006; one appointment to a partial term expiring October, 2007; and three appoints to terms expiring October, 2008.

 

C.

Consideration of PC SUB 2006-005:  A request for tentative plat approval from Big Corner, L.L.C., for Schultz Pass Meadows, a twenty-two lot, single-family residential subdivision on 10.84 acres located at 3400 North Fort Valley Road in the RI, Residential District and MR, Medium Density Residential District (Conditional).

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

D.

Consideration of PC SUB 2006-006:  A request for tentative plat approval from Aspen Timberline, LLC and Aspen Timberline II, LLC for Timberline Village East and Timberline Village West Condominiums containing 372 living units on 25.6 acres of land located at 4255 and 4343 East Soliere Avenue, in the HR, High Density Residential District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Public Hearing:  Truth in Taxation for Fiscal Year 2006-07.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Approval:  Property tax level.

 

 

RECOMMENDED ACTION:

Approve by roll call vote the proposed change in property tax level as required through Truth in Taxation disclosure.

 

C.

Consideration of Public Hearing:  Proposed Fiscal Year 2006/07 Budget.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

D.

Consideration of Resolution No. 2006-43:  A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for the Fiscal Year 2006-07; adopting a tentative budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of budget and for fixing the tax levies.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-43 by title only.

Adopt Resolution No. 2006-43.

 

E.

Consideration of Public Hearing (PC LUP 2006-001):  A proposed amendment of the Flagstaff Area Regional Land Use Plan to change the land use designation for approximately 7.04 acres of land located at 1702 North Fourth Street from Office/ Business Park/Light Industrial to Parks and Recreation Category.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

F.

Consideration of Public Hearing (PC REZ 2006-001):  A proposed amendment to the official zoning map adopted by the Flagstaff City Code to rezone approximately 7.04 acres of land located at 1702 North Fourth Street from LI, Light Industrial District to PL, Public Lands District.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-41:  A resolution authorizing an intergovernmental agreement between the City of Flagstaff and Ak-Chin Indian Community for providing a contribution of $25,000 to the City to pass through to the Northern Arizona University High Altitude Training Center.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-41 by title only.

Adopt Resolution No. 2006-41.

 

B.

Consideration of Resolution No. 2006-42:  A resolution abandoning pedestrian easements in Lots 237, 289, and 247, Shadow Mountain Village Subdivision, Unit 7.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-42 by title only.

Adopt Resolution No. 2006-42.

 

C.

Consideration of Resolution No. 2006-45:  A resolution authorizing the City of Flagstaff, Arizona to settle its claims against Price Waterhouse Coopers for a portion of the City’s losses with the Local Government Investment Pool resulting from the collapse of National Century Financial Enterprises and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-45 by title only.

Adopt Resolution No. 2006-45.

 

11.    OTHER BUSINESS

 

A.

Consideration of Unbudgeted Appropriation:  Northern Arizona Incubator Project.

 

 

RECOMMENDED ACTION:

Authorize an increase in funding to the Greater Flagstaff Economic Council in the amount of $40,000.00.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT