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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, JULY 18, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of June 20, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase Under the Mohave Educational Services Cooperative Agreement:  Utility tractor.

 

 

RECOMMENDED ACTION:

Approve the purchase of a John Deere Model 5525 tractor from the Mohave Educational Services Cooperative in the total amount of $58,164.17.

 

B.

Consideration of Purchase Under the GSA Federal Supply Schedule:  Upgraded storage area network.

 

 

RECOMMENDED ACTION:

Approve the purchase of a Xiotech 3000e storage area network and data migration from Xiotech in the amount of $89,529.00, plus applicable tax and freight.

 

C.

Consideration of Payment Under the Mohave Educational Services Cooperative Agreement:  Roof replacement at 323 W. Aspen Avenue (Milligan House).

 

 

RECOMMENDED ACTION:

Approve payment to the Mohave Educational Services Cooperative in the amount of $62,377.89, plus a 5% contract allowance.

 

D.

Consideration of Payment:  McConnell Circle overlay.

 

 

RECOMMENDED ACTION:

Approve payment to Northern Arizona University in the amount of $79,000.00 for the City’s portion of McConnell Circle.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Annual Bid:  Herbicide spraying.

 

 

RECOMMENDED ACTION:

Approve the bid from Northern Arizona Property Maintenance Incorporated in an amount not to exceed $95,955.00.

 

B.

Consideration of Authorization to Use State of Arizona Annual Bid:  Emergency and routine response services.

 

 

RECOMMENDED ACTION:

Authorize the use of the State of Arizona annual bid with the option to select various contractors on contract for this service.

 

C.

Consideration of Authorization to Use State of Arizona Annual Bid:  Asbestos and lead abatement services.

 

 

RECOMMENDED ACTION:

Authorize the use of the State of Arizona annual bid to secure the services of Spray Systems Environmental, Argus Contracting, and Native Environmental, LLC, in an aggregate amount not to exceed $146,500.00.

 

D.

Consideration of Change Order No. 1:  Huntington Drive Phase II improvement project.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 1 with Arizona Engineering Company in an amount not to exceed $68,085.00 which includes an additional contract allowance in the amount of $6,189.00 and a contract time extension of 529 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

E.

Consideration of Service Agreement:  Consulting services for the East Flagstaff Industrial Area Improvement District feasibility study.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Burgess & Niple, Inc., in the amount of $45,419.00 which includes a $4,129.00 (10%) contract allowance and a contract time of 240 calendar days; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $4,500.00 to cover potential costs associated with unanticipated or additional items of work.

 

F.

Consideration of Construction Contract:  Talkington waterline Phase I project.

 

 

RECOMMENDED ACTION:

(1) Approve the construction contract with Tonto Supply in the amount of $884,014.00 which includes a $70,000.00 contract allowance and a 90-day contract time period; and (2) authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Service Agreement:  Public defender services.

 

 

RECOMMENDED ACTION:

Approve the agreement with Kirkpatrick and Harris, P.C., for the compensation and term as indicated in the agreement.

 

H.

Consideration of Acceptance of Grant:  Phase II of the John Wesley Powell Boulevard road widening project.

 

 

RECOMMENDED ACTION:

Authorize acceptance of the grant from the Federal Aviation Administration and the matching grant from the Arizona Department of Transportation, Aeronautics Division and authorize the grant agreements upon award of the grant.

 

I.

Consideration of Grant Agreement:  Continued operation of the Northern Arizona Street Crimes Task Force (METRO) Unit.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Criminal Justice Commission in the amount of $283,620.00.

 

J.

Consideration of Authorization to Request Grant:  Design and engineering services for the Flagstaff Pulliam Airport Runway 3-21 extension.

 

 

RECOMMENDED ACTION:

Authorize the request for grant from the Arizona Department of Transportation, Aeronautics Division, in the amount of $1,420,350.00, with a 10% City match, and authorize entry into a grant agreement upon award of the grant.

 

K.

Consideration of Application for Matching Grant Funds:  Flagstaff Pulliam Airport Runway 3-21 Extension.

 

 

RECOMMENDED ACTION:

Authorize the submission of a grant application to the U.S. Department of Transportation, Federal Aviation Administration, and the Arizona Department of Transportation, Aeronautics Division, in the total amount of $14,424,892.00, and approve the grant agreement upon award of the grant.

 

L.

Consideration of Amendment to Agreement:  Victim Witness Program.

 

 

RECOMMENDED ACTION:

Approve Amendment A to the agreement with Coconino County and Victim Witness Services.

 

M.

Consideration of Amendment to Agreement:  Read-only access for Victim Witness Services to the City Attorney’s Office criminal case information system (DAMION).

 

 

RECOMMENDED ACTION:

Approve Amendment B to the agreement with Constellation Justice Systems.

 

N.

Consideration of Supplemental Agreement No. 1:  Consulting services for the Pulliam Airport Master Plan improvements, Runway 3-21 extension and safety area project.

 

 

RECOMMENDED ACTION:

(1) Approve Supplemental Agreement No. 1 with Kimley-Horn and Associates, Inc. in the amount of $2,571,170.00, including a $150,000.00 contract allowance to cover potential costs associated with unanticipated or additional items of work, subject to approval by the Federal Aviation Administration and the Arizona Department of Transportation, Aeronautics Division; (2) authorize the City Manager to execute the necessary documents subject to grant award and acceptance; and (3) authorize change order authority in the amount of $257,117.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

O.

Consideration of Intergovernmental Agreement:  Application of building codes, permitting authority, and inspection authority associated with the construction of Fire Station No. 5.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

 

P.

Consideration of Out-of-City Water and Sewer Request:  Relocated Fire Station No. 5, 2525 North Ft. Valley Road.

 

 

RECOMMENDED ACTION:

(1) Authorize the out-of-city water and sewer request and authorize the City Manager to execute the necessary documents.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Councilmember representatives to City boards and commissions; and the Coconino Plateau Advisory Council, Cocopai Resource and Development Council, County Board of Health, Flagstaff Cultural Partners, Greater Flagstaff Economic Council, Greater Flagstaff Forest Foundation, Incentive Committee, Metropolitan Planning Organization, Northern Arizona Municipal Water Users Association, northern Arizona Intergovernmental Public Transportation Authority, and Sister Cities.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the appointments at the Council meeting.

 

B.

Consideration of Appointments:  Beautification and Public Art Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments as outlined in the staff summary.

 

C.

Consideration of PC SUB 2006-008:  A request for tentative plat approval from Dan and Cheryl Cothran for Franklin Condominiums containing seven living units on 0.31 acres of land located at 262 East Franklin Avenue, in the RM-M-E, Multiple Family Residential District Established.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

D.

Consideration of PC SUB 06-009:  A request for tentative plat approval for Aspen Park, a subdivision of 9 residential parcels and 10 commercial parcels on 40.31 acres located at 825 East Butler Avenue in the HR, High Density Residential and UC, Urban Commercial Zoning Districts.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Glenn Edmondson, “Albertson’s #967”, 1416 E. Route 66, Series 09, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License Application:  Lynn Shulman, “Majestic Marketplace Mobil”, 2020 S. Milton, Series 09, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

C.

Consideration of Liquor License Application:  Brad Dennison, “Days Inn”, 1000 W. Highway 66, Series 06, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

D.

Consideration of Liquor License Application:  Jason Morris, “CVS Pharmacy #9231”, 3506 East Route 66, Series 09, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-17:  An ordinance adopting the City of Flagstaff Revised Interim Stormwater Utility Credit Manual.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-17 for the final time by title only.

Adopt Ordinance No. 2006-17.

 

B.

Consideration of Resolution No. 2006-48:  A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to redesignate a parcel of land of approximately 7.04 acres located at 1702 North Fourth Street from Office/Business Park/ Light Industrial Designation to Parks/Recreation Designation.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-48 by title only.

Adopt Resolution No. 2006-48.

 

C.

Consideration of Ordinance No. 2006-18:  An ordinance rezoning approximately 7.04 acres of land located at 1702 North Fourth Street from LI, Light Industrial District, to PL, Public Lands District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-18 for the first time by title only.

 

D.

Consideration of Resolution No. 2006-49:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “The 2006 Amendments to the City Code Regarding Interest Rates, Refunds, Excess Tax Collected and Housekeeping Changes to Speculative Builders”.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-49 by title only.

Adopt Resolution No. 2006-49.

 

E.

Consideration of Ordinance No. 2006-19:  An ordinance of the City of Flagstaff, Arizona, adopting the “2006 Amendments to the City Code regarding Interest Rates, Refunds, Excess Tax Collected and Housekeeping Changes to Speculative Builders” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-19 for the first time by title only.

 

F.

Consideration of Resolution No. 2006-42:  A resolution abandoning pedestrian easements in Lots 237, 239, and 247, Shadow Mountain Village subdivision, Unit 7.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-42 by title only.

Adopt Resolution No. 2006-42.

 

G.

Consideration of Resolution No. 2006-44:  A resolution authorizing the transfer of budgeted funds between the contingency account to various divisions and the transfer of funds between funds.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-44 by title only.

Adopt Resolution No. 2006-44.

 

H.

Consideration of Resolution No. 2006-46:  A resolution authorizing an intergovernmental agreement between the City of Flagstaff and Yavapai-Apache Nation for providing a contribution of $17,076.30 to the City to pass through to the Northern Arizona University Nizhoni Academy, Native American Community Action Program, and the City of Flagstaff.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-46 by title only.

Adopt Resolution No. 2006-46.

 

I.

Consideration of Resolution No. 2006-50:  A resolution approving an intergovernmental agreement between the United States Department of the Interior, U.S. Geological Survey (“USGS”) and the City of Flagstaff (“City”) for joint funding and performance of a bathymetric survey and testing of ground-penetrating radar in Upper Lake Mary.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-50 by title only.

Adopt Resolution No. 2006-50.

 

J.

Consideration of Resolution No. 2006-52:  A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-52 by title only.

Adopt Resolution No. 2006-52.

 

11.    OTHER BUSINESS

 

(No Items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT