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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

June 20, 2006

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on June 20, 2006 convening at 6:01 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Vice-Mayor White asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Vice-Mayor White led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor White

Councilmember Babbott - Excused

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Silva - Excused

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of June 6, 2006

 

 

RECOMMENDED ACTION:

Approve the Minutes as submitted/corrected.

 

Vice-Mayor White moved to approve the Minutes as submitted, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

B.

Swearing-In Ceremony:  Newly-elected Mayor and Councilmembers.

 

 

RECOMMENDED ACTION:

Judge Gerald McCafferty will swear in the newly-elected Mayor and Councilmembers.

 

Judge McCafferty issued oaths of office to the incoming members of the City Council.

 

C.

Roll Call:  Upon roll call, the following were present:

 

 

 

Mayor Donaldson

 

Vice-Mayor White

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Overton

Councilmember Swanson

 

D.

 

Brief Reception for Newly Elected Council.

E.

 

Reconvene.

F.

Consideration of Appointment:  Vice Mayor.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the appointment at the Council meeting.

 

Councilmember Haughey moved to appoint Councilmember Overton as Vice Mayor, seconded by Councilmember Cooper.  The vote was unanimous in favor.

 

Items Taken Out of Sequence

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Disability Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a term expiring in March, 2008, and one appointment to a term expiring in March, 2009.

 

Councilmember White moved to appoint Tracy Sondergaard to a term expiring in March, 2008, and Darol Kubacz to a term expiring in March, 2009.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

B.

Consideration of Appointments:  Clean and Green Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appoints as follows:  Two appointments to partial terms expiring October, 2006; one appointment to a partial term expiring October, 2007; and three appoints to terms expiring October, 2008.

 

Councilmember White moved to appoint Jason Andolino and Ann Sawyer to partial terms expiring in October, 2006, Jo Starr to a partial term expiring in October, 2007, and Nicole Antonopoulos Woodman, Todd Barnell, and Andy Bessler to terms expiring in October, 2008.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

Return to Regular Agenda Order

 

5.      PUBLIC PARTICIPATION

 

None.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Confirming Payment:  Resurfacing of wood floors at the Flagstaff Recreation Center.

 

 

RECOMMENDED ACTION:

Approve confirming payment to Regency Athletic Floors in the amount of $16,495.10.

 

B.

Consideration of Payment Under the Mohave Educational Services Cooperative Agreement:  Echo/Foxtrot drainage and general aviation wash rack construction projects.

 

 

RECOMMENDED ACTION:

Approve payment to Mohave Educational Services in the amount of $424,134.91, which includes a 5% contract allowance.

 

C.

Consideration of Miscellaneous Receivable Write-Offs:  Fiscal Year ending June 30, 2006.

 

 

RECOMMENDED ACTION:

Approve write-off of miscellaneous receivable accounts totaling $6,147.45.

 

D.

Consideration of Transaction Privilege (Sales) Tax Write-Offs:  Fiscal Year ending June 30, 2006.

 

 

RECOMMENDED ACTION:

Approve write-off of transaction privilege (sales) tax accounts totaling $27,106.00.

 

E.

Consideration of Accounts Write-Off for Water, Sewer, Refuse and Recycling Service and Environmental and Stormwater Fees:  Fiscal Year ending June 30, 2006.

 

 

RECOMMENDED ACTION:

Approve the write-off of uncollectible delinquent and bankrupt accounts in the amount of $37,013.64.

 

Councilmember Haughey moved to approve the Consent-General Calendar, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid under the Alliance for the Second Century Intergovernmental Cooperative Purchasing Agreement:  Bulk fuel.

 

 

RECOMMENDED ACTION:

Approve a one-year bid extension to Carter Oil Company for unleaded fuel at $.0318 per gallon over the OPIS price.

 

B.

Consideration of Extension of Annual Bid under the Alliance for the Second Century Intergovernmental Cooperative Purchasing Agreement:  Propane.

 

 

RECOMMENDED ACTION:

Approve a one-year bid extension to All Star Gas, Inc., for propane at $.2163 per gallon over the Conoco Phillips Refinery Wingate price.

 

C.

Consideration of Extension of Bid under the Alliance for the Second Century Intergovernmental Cooperative Purchasing Agreement:  Cardlock fuel services.

 

 

RECOMMENDED ACTION:

Approve a one-year bid extension to Carter Oil Company at $.1133 per gallon over the OPIS price for unleaded and diesel fuel.

 

D.

Consideration of Annual Bid:  Lawn mowing services.

 

 

RECOMMENDED ACTION:

Approve the bid from Mountain Top Trimmers at the amounts listed in the staff summary attachment.

 

E.

Consideration of Bids:  Global positioning clocks.

 

 

RECOMMENDED ACTION:

Approve the bid from RTC Manufacturing, Incorporated in the amount of $530.00 per unit, plus tax and freight.

 

F.

Consideration of Intergovernmental Purchasing Agreement:  Public transportation services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental purchasing agreement with the Northern Arizona Intergovernmental Public Transit Authority (NAIPTA) for the purchase of public transportation services consistent with the 5-year transit plan and annual City budgets.

 

Councilmember White moved to approve the Consent-Contractual Calendar, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote.

 

8.      BOARDS AND COMMISSIONS

 

C.

Consideration of PC SUB 2006-005:  A request for tentative plat approval from Big Corner, L.L.C., for Schultz Pass Meadows, a twenty-two lot, single-family residential subdivision on 10.84 acres located at 3400 North Fort Valley Road in the RI, Residential District and MR, Medium Density Residential District (Conditional).

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

Councilmember Cooper moved to approve the recommended action, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

D.

Consideration of PC SUB 2006-006:  A request for tentative plat approval from Aspen Timberline, LLC and Aspen Timberline II, LLC for Timberline Village East and Timberline Village West Condominiums containing 372 living units on 25.6 acres of land located at 4255 and 4343 East Soliere Avenue, in the HR, High Density Residential District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary attachment, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

Councilmember Haughey moved to approve the recommended action, seconded by Vice-Mayor Overton.

 

The following issues were discussed during Council dialogue:

 

 

·        

True disclosure cannot be accomplished without inspection of the firewalls.

 

 

·        

The developer has provided the necessary documentation, and met every requirement of the Land Development Code, and therefore approval is appropriate.

 

William Ring, 114 N. San Francisco, Suite 200, attorney for the applicant, requested that the Council approve the tentative plat. 

 

Don Myers, President of Aspen Timberline, LLC, reviewed various projects his company has completed in Flagstaff, and stated they are the developers in the upcoming Sawmill project.  Mr. Myers stated his company will comply with all the requirements set by Ordinance 2006-01, which amends the Unified Fire Code, will conduct firewall testing on this project on their own volition, and will provide full disclosure of firewall separation rates to prospective buyers.

 

The project will be in two phases, with 204 units converted in the first phase over the next 12 to 18 months, and 168 units in the second phase, with the total build out covering a period of 36 to 48 months.  Responding to the Council’s inquiry regarding affordability, Mr. Myers stated the selling price of the first phase units will be somewhere in the range of mid $100,000.00 to mid $200,000.00.  Approximately 67% of the current tenants are pre-qualified to purchase one of the converted units.

Councilmember Swanson moved to recess into Executive Session, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

The Council returned to the Council Meeting at 7:13 P.M.

 

The motion to approve passed on unanimous vote.

 

9.       PUBLIC HEARINGS

 

A.

Consideration of Public Hearing:  Truth in Taxation for Fiscal Year 2006-07.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Councilmember Cooper moved to open the public hearing, seconded by Vice-Mayor Overton.  The vote was unanimous in favor.

 

There being no public input, Councilmember White moved to close the public hearing, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

B.

Consideration of Approval:  Property tax level.

 

 

RECOMMENDED ACTION:

Approve by roll call vote the proposed change in property tax level as required through Truth in Taxation disclosure.

 

Councilmember Kelty moved to approve the recommended action, seconded by Councilmember Cooper.  The motion passed on unanimous roll call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice-Mayor Overton

Aye

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Aye

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

C.

Consideration of Public Hearing:  Proposed Fiscal Year 2006/07 Budget.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Vice-Mayor Overton moved to open the public hearing.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

There being no public input, Councilmember Haughey moved to close the public hearing, seconded by Councilmember Kelty.  The motion passed on unanimous vote.

 

D.

Consideration of Resolution No. 2006-43:  A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for the Fiscal Year 2006-07; adopting a tentative budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of budget and for fixing the tax levies.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-43 by title only.

Adopt Resolution No. 2006-43.

 

Councilmember White moved to read Resolution No. 2006-43 by title only.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2006-43

 

 

 

A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for the Fiscal Year 2006-07; adopting a tentative budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of budget and for fixing the tax levies.

 

 

Councilmember White moved to adopt Resolution No. 2006-43, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

E.

Consideration of Public Hearing (PC LUP 2006-001):  A proposed amendment of the Flagstaff Area Regional Land Use Plan to change the land use designation for approximately 7.04 acres of land located at 1702 North Fourth Street from Office/ Business Park/Light Industrial to Parks and Recreation Category.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Vice-Mayor Overton moved to open the public hearing, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

There being no public input, Councilmember Cooper moved to close the public hearing.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

Responding to comments from the Council about pedestrian friendly aspects of the Fourth Street overpass, Mark Landsiedel, Community Development Director, stated that both sides of the overpass have pedestrian access, as does the connecting road.  The east side of the new aquatic facility will have a sidewalk, and a 10’ wide Flagstaff Urban Trails System trail is being built on the west side of the facility and under the bridge.

 

Staff is working closely with the Arizona Department of Transportation to address pedestrian safety issues at the Fourth Street intersection, including a possible pedestrian amenity in the center of the street.

 

F.

Consideration of Public Hearing (PC REZ 2006-001):  A proposed amendment to the official zoning map adopted by the Flagstaff City Code to rezone approximately 7.04 acres of land located at 1702 North Fourth Street from LI, Light Industrial District to PL, Public Lands District.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Councilmember Haughey moved to open the public hearing, seconded by Councilmember White.  The motion passed on unanimous vote.

 

There being no public input, Councilmember White moved to close the public hearing.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-41:  A resolution authorizing an intergovernmental agreement between the City of Flagstaff and Ak-Chin Indian Community for providing a contribution of $25,000 to the City to pass through to the Northern Arizona University High Altitude Training Center.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-41 by title only.

Adopt Resolution No. 2006-41.

 

Councilmember White moved to read Resolution No. 2006-41 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2006-41

 

 

 

A resolution authorizing an intergovernmental agreement between the City of Flagstaff and Ak-Chin Indian Community for providing a contribution of $25,000 to the City to pass through to the Northern Arizona University High Altitude Training Center.

 

 

Councilmember Haughey moved to adopt Resolution No. 2006-41, seconded by Councilmember White.  The vote was unanimous in favor.

 

B.

Consideration of Resolution No. 2006-42:  A resolution abandoning pedestrian easements in Lots 237, 289, and 247, Shadow Mountain Village Subdivision, Unit 7.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-42 by title only.

Adopt Resolution No. 2006-42.

 

Councilmember Haughey moved to read Resolution No. 2006-42 by title only, seconded by Councilmember Kelty.

 

Denny Birkland, Real Estate Manager, presented an overhead projected aerial map of the area of the easements.

 

Several Councilmembers felt the map provided, as requested by Council, was not sufficient to provide a clear understanding of where the easements are located.

 

Councilmember Kelty moved to table, seconded by Councilmember Cooper.  The motion passed on unanimous vote.

 

C.

Consideration of Resolution No. 2006-45:  A resolution authorizing the City of Flagstaff, Arizona to settle its claims against Price Waterhouse Coopers for a portion of the City’s losses with the Local Government Investment Pool resulting from the collapse of National Century Financial Enterprises and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-45 by title only.

Adopt Resolution No. 2006-45.

 

Vice-Mayor Overton moved to read Resolution No. 2006-45 by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2006-45

 

 

 

A resolution authorizing the City of Flagstaff, Arizona to settle its claims against Price Waterhouse Coopers for a portion of the City’s losses with the Local Government Investment Pool resulting from the collapse of National Century Financial Enterprises and declaring an emergency.

 

 

Councilmember White moved to adopt Resolution No. 200645, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote.

 

11.     OTHER BUSINESS

 

A.

Consideration of Unbudgeted Appropriation:  Northern Arizona Incubator Project.

 

 

RECOMMENDED ACTION:

Authorize an increase in funding to the Greater Flagstaff Economic Council in the amount of $40,000.00.

 

Councilmember White moved to approve the recommended action, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

Vice-Mayor Overton thanked the City Clerk’s Office, the Manager’s Office and the City Attorney for the assistance he received in transitioning to the City Council.

 

Councilmembers were invited to attend the ground breaking for North Country Community Health Center on July 4, 2006, right after the parade.  Governor Napolitano is expected to participate in the event.

 

Councilmember White asked that an item be placed on the agenda to discuss the use of action minutes at the Planning and Zoning Commission meetings, as well the City Council meetings.

 

Councilmembers were invited to attend the Qwest check presentation to be held on July 10, 2006 to Kinder-Camp, a program to prepare children for kindergarten.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 7:41 P.M.

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on June 20, 2006.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 19th day of July, 2006.

 

                                                                         

CITY CLERK