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NOTE:
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IN ACCORDANCE WITH PROVISIONS OF
THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED
MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS. ONLY THE ACTIONS TAKEN AND DISCUSSION
APPEARING WITH QUOTATION MARKS ARE VERBATIM.
AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY
CLERK’S OFFICE.
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SUMMARIZED
MINUTES
COUNCIL MEETING
June 20, 2006
6:00 p.m.
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A Meeting of
the Flagstaff City Council was held on June 20, 2006 convening at 6:01 P.M.,
in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff,
Arizona.
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CALL TO
ORDER
The Meeting
was called to order by Mayor Donaldson.
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1. PLEDGE OF ALLEGIANCE
Vice-Mayor
White asked those present to stand for the Pledge of Allegiance.
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2. INVOCATION
Vice-Mayor
White led a moment of silence.
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3. ROLL CALL
On roll call,
the following were present:
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Mayor Donaldson
Vice-Mayor White
Councilmember Babbott -
Excused
Councilmember Cooper
Councilmember Haughey
Councilmember Kelty
Councilmember Silva - Excused
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Also present were:
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City Manager, Dave Wilcox
City Attorney, Patricia
Boomsma
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4. MINUTES
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A.
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Consideration of Minutes: Regular Council Meeting of June 6, 2006
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RECOMMENDED ACTION:
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Approve the Minutes as submitted/corrected.
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Vice-Mayor White moved to
approve the Minutes as submitted, seconded by Councilmember Haughey. The motion passed on unanimous vote.
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B.
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Swearing-In Ceremony: Newly-elected Mayor and Councilmembers.
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RECOMMENDED ACTION:
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Judge Gerald McCafferty will swear in the
newly-elected Mayor and Councilmembers.
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Judge McCafferty issued oaths
of office to the incoming members of the City Council.
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C.
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Roll Call: Upon roll call, the
following were present:
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Mayor Donaldson
Vice-Mayor White
Councilmember Cooper
Councilmember Haughey
Councilmember Kelty
Councilmember Overton
Councilmember Swanson
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D.
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Brief Reception for Newly
Elected Council.
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E.
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Reconvene.
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F.
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Consideration of Appointment: Vice Mayor.
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RECOMMENDED ACTION:
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Discuss in Executive Session and make the
appointment at the Council meeting.
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Councilmember Haughey moved to appoint
Councilmember Overton as Vice Mayor, seconded by Councilmember Cooper. The vote was unanimous in favor.
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Items Taken Out of
Sequence
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8. BOARDS AND COMMISSIONS
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A.
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Consideration of Appointments: Disability Awareness
Commission.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make one
appointment to a term expiring in March, 2008, and one appointment to a term
expiring in March, 2009.
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Councilmember White moved to appoint Tracy
Sondergaard to a term expiring in March, 2008, and Darol Kubacz to a term
expiring in March, 2009. The motion
was seconded by Councilmember Haughey and passed on unanimous vote.
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B.
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Consideration of Appointments: Clean and Green Committee.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make the
appoints as follows: Two appointments
to partial terms expiring October, 2006; one appointment to a partial term
expiring October, 2007; and three appoints to terms expiring October, 2008.
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Councilmember White moved to appoint Jason
Andolino and Ann Sawyer to partial terms expiring in October, 2006, Jo Starr
to a partial term expiring in October, 2007, and Nicole Antonopoulos Woodman,
Todd Barnell, and Andy Bessler to terms expiring in October, 2008. The motion was seconded by Councilmember
Kelty and passed on unanimous vote.
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Return
to Regular Agenda Order
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5. PUBLIC PARTICIPATION
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None.
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6. CONSENT – GENERAL
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A.
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Consideration of Confirming Payment:
Resurfacing of wood floors at the Flagstaff Recreation Center.
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RECOMMENDED ACTION:
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Approve confirming payment to Regency
Athletic Floors in the amount of $16,495.10.
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B.
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Consideration of Payment Under the Mohave Educational Services
Cooperative Agreement: Echo/Foxtrot drainage and general aviation
wash rack construction projects.
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RECOMMENDED ACTION:
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Approve payment to Mohave Educational Services
in the amount of $424,134.91, which includes a 5% contract allowance.
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C.
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Consideration of Miscellaneous Receivable Write-Offs: Fiscal
Year ending June 30, 2006.
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RECOMMENDED ACTION:
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Approve write-off of miscellaneous receivable accounts totaling
$6,147.45.
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D.
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Consideration of Transaction Privilege (Sales) Tax Write-Offs: Fiscal
Year ending June 30, 2006.
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RECOMMENDED ACTION:
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Approve write-off of transaction privilege (sales) tax accounts
totaling $27,106.00.
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E.
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Consideration of Accounts Write-Off for Water, Sewer, Refuse and
Recycling Service and Environmental and Stormwater Fees: Fiscal
Year ending June 30, 2006.
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RECOMMENDED ACTION:
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Approve the write-off of uncollectible delinquent and bankrupt
accounts in the amount of $37,013.64.
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Councilmember Haughey moved to
approve the Consent-General Calendar, seconded by Councilmember Kelty. The vote was unanimous in favor.
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7. CONSENT – CONTRACTUAL
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A.
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Consideration of Extension of Annual Bid under the Alliance for the
Second Century Intergovernmental Cooperative Purchasing Agreement: Bulk
fuel.
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RECOMMENDED ACTION:
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Approve a one-year bid extension to Carter Oil Company for unleaded
fuel at $.0318 per gallon over the OPIS price.
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B.
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Consideration of Extension of Annual Bid under the Alliance for the
Second Century Intergovernmental Cooperative Purchasing Agreement:
Propane.
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RECOMMENDED ACTION:
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Approve a one-year bid extension to All Star Gas, Inc., for propane at
$.2163 per gallon over the Conoco Phillips Refinery Wingate price.
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C.
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Consideration of Extension of Bid under the Alliance for the Second
Century Intergovernmental Cooperative Purchasing Agreement:
Cardlock fuel services.
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RECOMMENDED ACTION:
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Approve a one-year bid extension to Carter Oil Company at $.1133 per
gallon over the OPIS price for unleaded and diesel fuel.
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D.
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Consideration of Annual Bid: Lawn mowing services.
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RECOMMENDED ACTION:
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Approve the bid from Mountain Top Trimmers at the amounts listed in
the staff summary attachment.
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E.
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Consideration of Bids: Global positioning clocks.
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RECOMMENDED ACTION:
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Approve the bid from RTC Manufacturing, Incorporated in the amount of
$530.00 per unit, plus tax and freight.
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F.
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Consideration of Intergovernmental Purchasing Agreement: Public
transportation services.
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RECOMMENDED ACTION:
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Approve the intergovernmental purchasing agreement with the Northern
Arizona Intergovernmental Public Transit Authority (NAIPTA) for the purchase
of public transportation services consistent with the 5-year transit plan and
annual City budgets.
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Councilmember White moved to
approve the Consent-Contractual Calendar, seconded by Vice-Mayor Overton. The motion passed on unanimous vote.
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8. BOARDS AND COMMISSIONS
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C.
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Consideration of PC SUB 2006-005: A
request for tentative plat approval from Big Corner, L.L.C., for Schultz Pass
Meadows, a twenty-two lot, single-family residential subdivision on 10.84
acres located at 3400 North Fort Valley Road in the RI, Residential District
and MR, Medium Density Residential District (Conditional).
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RECOMMENDED ACTION:
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The Planning and Zoning Commission recommends approving the tentative
plat with the conditions outlined in the staff summary attachment, and
authorizing the Mayor to sign the final plat and City/Subdivider Agreement
when notified by the Development Review Board that all conditions have been
met and documents are ready for recording.
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Councilmember Cooper moved to
approve the recommended action, seconded by Councilmember Kelty. The vote was unanimous in favor.
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D.
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Consideration of PC SUB 2006-006: A
request for tentative plat approval from Aspen Timberline, LLC and Aspen
Timberline II, LLC for Timberline Village East and Timberline Village West
Condominiums containing 372 living units on 25.6 acres of land located at
4255 and 4343 East Soliere Avenue, in the HR, High Density Residential
District.
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RECOMMENDED ACTION:
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The Planning and Zoning Commission recommends approving the tentative
plat with the conditions outlined in the staff summary attachment, and
authorizing the Mayor to sign the final plat and City/Subdivider Agreement
when notified by the Development Review Board that all conditions have been
met and documents are ready for recording.
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Councilmember Haughey moved to
approve the recommended action, seconded by Vice-Mayor Overton.
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The following issues were
discussed during Council dialogue:
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True disclosure cannot be
accomplished without inspection of the firewalls.
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The developer has provided the
necessary documentation, and met every requirement of the Land Development
Code, and therefore approval is appropriate.
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William Ring, 114 N. San
Francisco, Suite 200, attorney for the applicant, requested that the Council
approve the tentative plat.
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Don Myers, President of Aspen
Timberline, LLC, reviewed various projects his company has completed in
Flagstaff, and stated they are the developers in the upcoming Sawmill project. Mr. Myers stated his company will comply
with all the requirements set by Ordinance 2006-01, which amends the Unified
Fire Code, will conduct firewall testing on this project on their own
volition, and will provide full disclosure of firewall separation rates to
prospective buyers.
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The project will be in two
phases, with 204 units converted in the first phase over the next 12 to 18
months, and 168 units in the second phase, with the total build out covering
a period of 36 to 48 months. Responding
to the Council’s inquiry regarding affordability, Mr. Myers stated the
selling price of the first phase units will be somewhere in the range of mid
$100,000.00 to mid $200,000.00.
Approximately 67% of the current tenants are pre-qualified to purchase
one of the converted units.
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Councilmember Swanson moved to
recess into Executive Session, seconded by Councilmember Kelty. The motion passed on unanimous vote.
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The Council returned to the
Council Meeting at 7:13 P.M.
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The motion to approve passed on
unanimous vote.
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9. PUBLIC HEARINGS
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A.
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Consideration
of Public Hearing: Truth in
Taxation for Fiscal Year 2006-07.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public
hearing.
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Councilmember Cooper moved to
open the public hearing, seconded by Vice-Mayor Overton. The vote was unanimous in favor.
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There being no public input,
Councilmember White moved to close the public hearing, seconded by
Councilmember Haughey. The motion
passed on unanimous vote.
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B.
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Consideration
of Approval: Property tax level.
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RECOMMENDED ACTION:
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Approve by roll call
vote the proposed change in property tax level as required through Truth in
Taxation disclosure.
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Councilmember Kelty moved to
approve the recommended action, seconded by Councilmember Cooper. The motion passed on unanimous roll call
vote as follows:
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Mayor Donaldson
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Aye
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Vice-Mayor Overton
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Aye
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Councilmember Cooper
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Aye
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Councilmember Haughey
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Aye
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Councilmember Kelty
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Aye
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Councilmember Swanson
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Aye
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Councilmember White
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Aye
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C.
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Consideration
of Public Hearing: Proposed
Fiscal Year 2006/07 Budget.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public
hearing.
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Vice-Mayor Overton moved to
open the public hearing. The motion
was seconded by Councilmember Haughey and passed on unanimous vote.
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There being no public input,
Councilmember Haughey moved to close the public hearing, seconded by
Councilmember Kelty. The motion
passed on unanimous vote.
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D.
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Consideration
of Resolution No. 2006-43: A
resolution of the Council of the City of Flagstaff, Arizona adopting the
tentative estimates of the amounts required for the public expense for the
City of Flagstaff for the Fiscal Year 2006-07; adopting a tentative budget;
setting forth the receipts and expenditures; the amount proposed to be raised
by direct property taxation; giving notice of the time for hearing taxpayers,
for adopting of budget and for fixing the tax levies.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-43 by title only.
Adopt Resolution No.
2006-43.
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Councilmember White moved to
read Resolution No. 2006-43 by title only.
The motion was seconded by Councilmember Cooper and passed on
unanimous vote. Title was read as
follows:
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Resolution No. 2006-43
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A resolution of the
Council of the City of Flagstaff, Arizona adopting the tentative estimates of
the amounts required for the public expense for the City of Flagstaff for the
Fiscal Year 2006-07; adopting a tentative budget; setting forth the receipts
and expenditures; the amount proposed to be raised by direct property
taxation; giving notice of the time for hearing taxpayers, for adopting of
budget and for fixing the tax levies.
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Councilmember White moved to
adopt Resolution No. 2006-43, seconded by Councilmember Haughey. The vote was unanimous in favor.
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E.
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Consideration
of Public Hearing (PC LUP 2006-001): A
proposed amendment of the Flagstaff Area Regional Land Use Plan to change the
land use designation for approximately 7.04 acres of land located at 1702
North Fourth Street from Office/ Business Park/Light Industrial to Parks and
Recreation Category.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public
hearing.
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Vice-Mayor Overton moved to
open the public hearing, seconded by Councilmember Haughey. The motion passed on unanimous vote.
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There being no public input,
Councilmember Cooper moved to close the public hearing. The motion was seconded by Councilmember
White and passed on unanimous vote.
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Responding to comments from the
Council about pedestrian friendly aspects of the Fourth Street overpass, Mark
Landsiedel, Community Development Director, stated that both sides of the
overpass have pedestrian access, as does the connecting road. The east side of the new aquatic facility
will have a sidewalk, and a 10’ wide Flagstaff Urban Trails System trail is
being built on the west side of the facility and under the bridge.
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Staff is working closely with
the Arizona Department of Transportation to address pedestrian safety issues
at the Fourth Street intersection, including a possible pedestrian amenity in
the center of the street.
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F.
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Consideration
of Public Hearing (PC REZ 2006-001): A
proposed amendment to the official zoning map adopted by the Flagstaff City
Code to rezone approximately 7.04 acres of land located at 1702 North Fourth
Street from LI, Light Industrial District to PL, Public Lands District.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public
hearing.
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Councilmember Haughey moved to open
the public hearing, seconded by Councilmember White. The motion passed on unanimous vote.
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There being no public input,
Councilmember White moved to close the public hearing. The motion was seconded by Councilmember
Cooper and passed on unanimous vote.
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10. ORDINANCES AND RESOLUTIONS
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A.
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Consideration of Resolution No. 2006-41: A
resolution authorizing an intergovernmental agreement between the City of
Flagstaff and Ak-Chin Indian Community for providing a contribution of
$25,000 to the City to pass through to the Northern Arizona University High
Altitude Training Center.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-41 by title only.
Adopt Resolution No. 2006-41.
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Councilmember White moved to
read Resolution No. 2006-41 by title only, seconded by Councilmember
Cooper. The motion passed on
unanimous vote and title was read as follows:
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Resolution No. 2006-41
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A resolution authorizing an intergovernmental agreement between the
City of Flagstaff and Ak-Chin Indian Community for providing a contribution
of $25,000 to the City to pass through to the Northern Arizona University
High Altitude Training Center.
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Councilmember Haughey moved to
adopt Resolution No. 2006-41, seconded by Councilmember White. The vote was unanimous in favor.
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B.
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Consideration of Resolution No. 2006-42: A
resolution abandoning pedestrian easements in Lots 237, 289, and 247, Shadow
Mountain Village Subdivision, Unit 7.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-42 by title only.
Adopt Resolution No. 2006-42.
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Councilmember Haughey moved to
read Resolution No. 2006-42 by title only, seconded by Councilmember Kelty.
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Denny Birkland, Real Estate
Manager, presented an overhead projected aerial map of the area of the
easements.
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Several Councilmembers felt the
map provided, as requested by Council, was not sufficient to provide a clear
understanding of where the easements are located.
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Councilmember Kelty moved to
table, seconded by Councilmember Cooper.
The motion passed on unanimous vote.
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C.
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Consideration of Resolution No. 2006-45: A
resolution authorizing the City of Flagstaff, Arizona to settle its claims
against Price Waterhouse Coopers for a portion of the City’s losses with the
Local Government Investment Pool resulting from the collapse of National
Century Financial Enterprises and declaring an emergency.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-45 by title only.
Adopt Resolution No. 2006-45.
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Vice-Mayor Overton moved to
read Resolution No. 2006-45 by title only, seconded by Councilmember
Cooper. The motion passed on
unanimous vote and title was read as follows:
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Resolution No. 2006-45
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A resolution authorizing the City of Flagstaff, Arizona to settle its
claims against Price Waterhouse Coopers for a portion of the City’s losses
with the Local Government Investment Pool resulting from the collapse of
National Century Financial Enterprises and declaring an emergency.
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Councilmember White moved to
adopt Resolution No. 200645, seconded by Vice-Mayor Overton. The motion passed on unanimous vote.
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11. OTHER BUSINESS
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A.
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Consideration of Unbudgeted Appropriation:
Northern Arizona Incubator Project.
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RECOMMENDED ACTION:
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Authorize an increase in funding to the Greater Flagstaff Economic
Council in the amount of $40,000.00.
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Councilmember White moved to
approve the recommended action, seconded by Councilmember Haughey. The motion passed on unanimous vote.
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12. INFORMATIONAL ITEMS TO OR FROM MAYOR,
COUNCIL OR CITY MANAGER.
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Vice-Mayor Overton thanked the
City Clerk’s Office, the Manager’s Office and the City Attorney for the
assistance he received in transitioning to the City Council.
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Councilmembers were invited to
attend the ground breaking for North Country Community Health Center on July
4, 2006, right after the parade.
Governor Napolitano is expected to participate in the event.
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Councilmember White asked that
an item be placed on the agenda to discuss the use of action minutes at the
Planning and Zoning Commission meetings, as well the City Council meetings.
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Councilmembers were invited to
attend the Qwest check presentation to be held on July 10, 2006 to
Kinder-Camp, a program to prepare children for kindergarten.
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13. ADJOURNMENT
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There being no further business
to come before the Council, the Meeting was adjourned at 7:41 P.M.
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MAYOR
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ATTEST:
CITY
CLERK
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CERTIFICATION
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STATE OF ARIZONA,
Coconino County.
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ss.
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I, MARGIE BROWN, do hereby
certify that I am the City Clerk of the City of Flagstaff, County of
Coconino, State of Arizona, and that the above Minutes are a true and correct
summary of the Meeting of the Council of the City of Flagstaff held on June
20, 2006. I further certify that the
Meeting was duly called and held and that a quorum was present.
DATED this 19th day of July,
2006.
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CITY
CLERK
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