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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, AUGUST 1, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.         MINUTES.

 

 

A.

Consideration of Minutes: Special Council Meeting of July 10, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase:  Library automation replacement and upgrades for personal computers.

 

 

RECOMMENDED ACTION:

(1) Approve the purchase of computers from Dell, under the Arizona State Contract, in the amount of $222,075.00, plus applicable sales tax; and (2) approve the sole source purchase of a server and related hardware from Sirsi in the amount of $16,371.60 plus applicable sales tax and freight.

 

B.

Consideration of Annual Blanket Purchase Orders:  Library, city shop, and general daily operations.

 

 

RECOMMENDED ACTION:

Approve the annual blanket purchase orders to the vendors in the amounts listed on the staff summary attachment.

 

C.

Consideration of Authorization to Purchase Under State Contract:  Personal computers and other equipment.

 

 

RECOMMENDED ACTION:

Authorize use of the Arizona State Contract for the purchase of personal computers, monitors, laptops, servers, and other related equipment.

 

D.

Consideration of Payment:  Annual service for phone maintenance.

 

 

RECOMMENDED ACTION:

Approve payment to Tele-Digit in an amount not to exceed $35,000.00 for telephone maintenance and service.

 

E.

Consideration of Acceptance of Grant Award:  Bill and Melinda Gates Foundation.

 

 

RECOMMENDED ACTION:

Accept the grant award in the amount of $52,800.00. for computer replacement at the Coconino County public libraries.

 

F.

Consideration of Grant Awards:  Equipment, materials, and resources for public libraries in Coconino County.

 

 

RECOMMENDED ACTION:

Approve four grant awards from the Arizona State Library, Archives and Public Records Division totaling $166,900.00.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Pavement patch material.

 

 

RECOMMENDED ACTION:

Approve the bid extension with Mesa Materials, Inc. at $80.00 per ton, plus freight and applicable sales tax.

 

B.

Consideration of Extension of Annual Bid:  Vehicle rental services.

 

 

RECOMMENDED ACTION:

Approve the first bid extension with Enterprise Rent-A-Car of Flagstaff at the amounts listed in the staff summary attachment.

 

C.

Consideration of Bids:  Two 3-cubic-yard wheel loaders.

 

 

RECOMMENDED ACTION:

Approve the bid from Road Machinery Co. for two Komatsu WA 320-5  3-cubic-yard wheel loaders with ride control, and trade-in of two existing loaders, for a total price of $81,544.44, plus applicable sales tax.

 

D.

Consideration of Bids:  Traffic count services.

 

 

RECOMMENDED ACTION:

Approve the bid from Traffic Research & Analysis, Inc. at the amounts listed in the staff summary attachment.

 

E.

Consideration of Service Contract:  Engineering services for the water quality study project.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Malcolm Pirnie, Inc. in the amount of $70,651.00; and (2) authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Grant Agreement: Phoenix Avenue environmental site assessments.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Department of Environmental Quality (ADEQ) in the amount of $50,000.00.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Clean and Green Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to partial terms expiring October, 2006.

 

B.

Consideration of Appointments:  Library Board.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a term expiring November, 2007, and one ratification of a County appointment to a term expiring November, 2008.

 

C.

Consideration of Appointments:  Board of Adjustment.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments as follows:  One appointment to a term expiring May, 2008, and two appointments to terms expiring May, 2009.

 

D.

Consideration of Appointments:  Youth Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments to terms expiring June, 2007.

 

E.

Consideration of Appointments:  Parks and Recreation Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring July, 2009.

 

F.

Consideration of Appointments:  Stormwater Advisory Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to the Home Builder’s position, expiring December, 2006.

 

G.

Consideration of Appointments:  Diversity Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments as follows:  One appointment to a partial term expiring February, 2007, one appointment to a partial term expiring February, 2008, and two appointments to terms expiring February, 2009.

 

H.

Consideration of Appointments:  Traffic Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring July, 2009.

 

I.

Consideration of PC SUB 06-007:  A request for tentative plat approval from David Kennen for The Condominiums at 721 San Francisco, a 4-unit residential condominium subdivision on a .44-acre site located at 721 North San Francisco Street, in the RML-E, One and Two Family Residential Established Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Kyoko Makino, “Sushi Fuji”, 2500 S. Woodlands Village Blvd., Suite D-24, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

 

The City Council has the option to:

 

(1)

Forward the application to the State with a recommendation for approval;

 

(2)

Forward the application to the State with no recommendation; or

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-04:  An ordinance authorizing the disposition of real property at 203 East Brannen Avenue.  (Murdock Center)

 

 

RECOMMENDED ACTION:

Table to a future Council meeting.

 

B.

Consideration of Ordinance No. 2006-18:  An ordinance rezoning approximately 7.04 acres of land located at 1702 North Fourth Street from LI, Light Industrial District, to PL, Public Lands District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-18 for the final time by title only.

Adopt Ordinance No. 2006-18.

 

C.

Consideration of Ordinance No. 2006-19:  An ordinance of the City Council of the City of Flagstaff, Arizona, Adopting the “2006 Amendments to the City Code Regarding Interest Rates, Refunds, Excess Tax Collected and Housekeeping Changes to Speculative Builders” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-19 for the final time by title only.

Adopt Ordinance No. 2006-19.

 

D.

Consideration of Resolution No. 2006-54:  A resolution authorizing a Federal pass-through participant agreement in the amount of $10,000.00 from the Arizona State Parks, State Historic Preservation Office for Historic Preservation.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-54 by title only.

Adopt Resolution No. 2006-54.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT