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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, AUGUST 15, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes:  Regular Council Meeting of July 18, 2006 and Special Council Meeting of July 24, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit  your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

 

(No items were submitted.)

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bids:  Custodial services.

 

 

RECOMMENDED ACTION:

Approve the fourth and final bid extension with Pinnacle Janitorial Services, Gemini Services, Clean Sweep Janitorial, and Hamilton Maintenance for the amounts listed on the staff summary attachment.

 

B.

Consideration of Proposals:  Trip diary survey.

 

 

RECOMMENDED ACTION:

Accept the proposal from National Research Center, Inc. in an amount not to exceed $34,887.00.

 

C.

Consideration of Change Order No. 1:  Cedar Avenue Pedestrian/Bike Bridge.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 1, for Alternative A, with Vastco, Inc. in an amount not to exceed $25,000.00, with no contract time extension; and (2) authorize the City Manager to execute the necessary documents.

 

D.

Consideration of Change Order No. 5:  Fourth Street Railroad Crossing project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 5 with Sundt Construction, Inc. in the amount of $91,668.17, with no time extension.

 

E.

Consideration of Amendment No. 1:  Fire Station No. 1.

 

 

RECOMMENDED ACTION:

(1) Approve the amendment to the design/build agreement with FCI Constructors, Inc. to accept Guaranteed Maximum Price Proposal No. 1 in the amount of $2,850,000.00, which includes a contract allowance in the amount of $65,000.00 and a contract time of 315 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Construction Contract:  Coconino Community College waterline extension project.

 

 

RECOMMENDED ACTION:

(1)   Approve the construction contract with Gantry Constructors, Inc. in the amount of $676,850.00, which includes a contract allowance of $20,000.00; and (2) authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Service Contract:  Hydrogeologic services for water source development.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Hydrosystems, Inc. in the amount of $478,990.00; and (2) authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Application and Service Agreement:  Fire protection services at 6600 Belle Springs Road.

 

 

RECOMMENDED ACTION:

Approve the application and agreement with Diane Gabbard.

 

I.

Consideration of Application and Service Contract:  Fire protection services at 7000 N. Highway 89.

 

 

RECOMMENDED ACTION:

Approve the application and agreement with Bob Greer.

 

J.

Consideration of Rebate Agreement:  Water conservation rebates for the installation of dual flush toilets.

 

 

RECOMMENDED ACTION:

Approve the agreement with AZNorth Development at $75.00 per fixture, not to exceed a total of $28,500.00

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Recommendation:  Sports lighting for the Thorpe Park Improvement project.

 

 

RECOMMENDED ACTION:

The Parks and Recreation Commission recommends the installation of Class III sports lighting.

 

9.      PUBLIC HEARINGS

 

(No items were submitted.)

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-47:  A resolution of the Mayor and Council of the City of Flagstaff waiving fees charged veterans’ organizations that are both local and chartered, working through the American Legion Mark A. Moore Post #3, the Veterans of Foreign Wars, and Marine Corps League for the use of Wheeler Park on national patriotic holidays.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-47 by title only.

Adopt Resolution No. 2006-47.

 

B.

Consideration of Resolution No. 2006-53:  A resolution rescinding the proclamation declaring an emergency regarding the Woody Fire and rescinding water restrictions in the proclamation declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-53 by title only.

Adopt Resolution No. 2006-53.

C.

Consideration of Resolution No. 2006-56:  A resolution authorizing the submission of an application for an Arizona Transportation Enhancement Grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-56 by title only.

Adopt Resolution No. 2006-56.

 

D.

Consideration of Resolution No. 2006-57:  A resolution authorizing the submission of an owner-occupied housing emergency repair application to the Arizona Department of Housing for State Housing Funds and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-57 by title only.

Adopt Resolution No. 2006-57.

 

E.

Consideration of Resolution No. 2006-58:  A resolution authorizing the submission of an owner-occupied housing rehabilitation application to the Arizona Department of Housing for State Housing Funds and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-58 by title only.

Adopt Resolution No. 2006-58.

 

F.

Consideration of Options for Resolution No. 2006-59.

 

 

OPTION A, proposed by Councilmember White:

 

 

 

Resolution No. 2006-59:  A resolution establishing a policy to take cost-effective actions that benefit the community by reducing greenhouse gas emissions.

 

 

OPTION B, recommended by the U.S. Conference of Mayors:

 

 

 

Resolution No. 2006-59:  A resolution endorsing the United States Mayors Climate Protection Agreement.

 

 

RECOMMENDED ACTION:

(1)

Choose Option A or Option B, and then:

 

 

(2)

Read Resolution No. 2006-59 by title only.

Adopt Resolution No. 2006-59.

 

11.    OTHER BUSINESS

 

A.

Consideration of Reallocation of Funds:  Route 66 Festival and Pine Cone Drop.

 

 

RECOMMENDED ACTION:

Approve $4,000.00 in fund reallocation for the Route 66 Festival, and $4,000.00 in fund reallocation for the Pine Cone Drop from funding originally budgeted for 4th of July fireworks.

 

B.

Consideration of Council Direction to Staff:  Agenda for the City Council 2006 Fall Retreat.

 

 

RECOMMENDED ACTION:

Provide direction to staff for the agenda of the City Council 2006 Fall Retreat.

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT