NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

SUMMARIZED MINUTES

SPECIAL COUNCIL MEETING

July 24, 2006

4:00 p.m.

A Meeting of the Flagstaff City Council was held on July 24, 2006 convening at 4:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

1.      CALL TO ORDER

The Meeting was called to order by Mayor Donaldson.

2.      ROLL CALL

On roll call, the following were present:

Mayor Donaldson

Vice-Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

Also present were:

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

3.

Consideration of Ordinance No. 2006-20:  An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2007, and declaring an emergency.

RECOMMENDED ACTION:

Read Ordinance No. 2006-20 for the first time by title only.

Read Ordinance No. 2006-20 for the final time by title only.

Adopt Ordinance No. 2006-20.

Councilmember White moved to read Ordinance No. 2006-20 for the first time by title only, seconded by Councilmember Haughey.

Barbara Goodrich, Finance and Budget Manager, gave a brief overview of the ordinance adopting property tax levies.

The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2006-20

An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2007, and declaring an emergency.

Councilmember Haughey moved to read Ordinance 2006-20 for the final time by title only, seconded by Councilmember White.  The vote was unanimous in favor.

Following the reading of Ordinance 2006-20 for the final time by title only, Councilmember Cooper moved to adopt Ordinance 2006-20.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

4.

Consideration of Scope Changes and Allocation of Funds for Additional Improvements:  Aquatic Multigenerational Center.

RECOMMENDED ACTION:

Approve the recommendations outlined in the staff summary report.

Mary Jo Jenkins, Management Services Director, proposed a number of funding alternatives in order to include an additional $578,000.00 in improvements, as directed by Council at their July 10, 2006 Work Session.

Proposed revisions include returning to the scope of work 36 parking spaces in the northeast parking lot, miscellaneous sidewalks, and certain curbs in the parking lot where the architects determine curbs will enhance the project and provide for stormwater runoff.  The babysitting room, the multipurpose room, and the adjacent lounge area can be reincorporated into the scope of work.

Councilmember Kelty arrived at the meeting at 4:07 p.m.

The City budgeted net revenue for a full year’s operation of the center beginning July 2007.  Since the facility is not anticipated to be operational until December 2007, $350,000.00 of the budgeted net revenue can be reallocated to the construction of the center.

A reallocation of $64,000.00 from the general fund portion of the Northern Arizona Technology and Business Incubator budget could be used to fund the proposed changes in scope.  Finally, a portion of the economic incentive fund could be reallocated to the aquatic center, which will generate $174,000.00 for the proposed add-ons.  The $174,000.00 cannot be taken out of the landfill closure fund because it is an enterprise fund and it would not be appropriate to use these funds as a revenue source for a general fund project.

Addressing the $2.1 million disparity between the first construction cost estimate and the concept design cost estimate, Kathleen Viskocil, Senior Project Manager, explained that the concept design cost estimate consisted of a per-square-foot building estimate and a comparable facility site work estimate, based on the architect’s experience in various Colorado mountain towns.

Councilmember Kelty asked that a discussion on how to address unreliable and unpredictable construction costs be scheduled for the next Council retreat.

Councilmember Haughey moved to approve the recommended action, seconded by Councilmember Cooper.  The motion passed on unanimous vote.

5.

Adjournment of Special Council Meeting.

There being no further business to come before the Council, the Special Meeting was adjourned at 4:28 P.M.

MAYOR

ATTEST:

CITY CLERK

CERTIFICATION

STATE OF ARIZONA,

Coconino County.

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I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Special Meeting of the Council of the City of Flagstaff held on July 24, 2006.  I further certify that the Special Meeting was duly called and held and that a quorum was present.

DATED this 16th day of August, 2006.

CITY CLERK