|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, SEPTEMBER 5, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meetings of August 1, 2006, and August 15, 2006

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Payments:  Fiscal Year 2007 annual computer maintenance.

 

 

RECOMMENDED ACTION:

Authorize payments in the amount of $603,358.00, plus applicable sales tax, including a 10% contingency, to the vendors and at the prices listed on the staff summary attachment.

 

B.

Consideration of Sole Source Expenditure:  Rebuild of the landfill 1998 D8 R Dozer.

 

 

RECOMMENDED ACTION:

Approve the expenditure to Empire Machinery in an amount not to exceed $145,000.00.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Change Order No. 1:  Walgreen’s sewer improvements.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 with Auza Construction for a cost increase of $120,000.00 and a contract time extension of 15 calendar days.

 

B.

Consideration of Change Order No. 4:  Wastewater improvements project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 4 to Black & Veatch in an amount not to exceed $465,713.00, and a contract time extension of 180 calendar days.

 

C.

Consideration of Extension of Contract:  Animal control services.

 

 

RECOMMENDED ACTION:

Approve the third contract extension to Coconino County Humane Association in the amount of $211,233.00.

 

D.

Consideration of Service Agreement:  Computer automated dispatching system upgrade for the Police Department.

 

 

RECOMMENDED ACTION:

Approve the agreement with Intergraph Public Safety in the total amount of $63,000.00, with the City’s share to be $43,470.00, plus applicable taxes.

 

E.

Consideration of Construction Contract:  Adult Center renovation project.

 

RECOMMENDED ACTION:

Approve the construction contract with Haydon Building Corporation for a guaranteed maximum price of $924,316.00, including a contract allowance of $18,000.00 (1.9%), and a contract time of 150 days; and (2) authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Grant Agreement:  Frances Short Pond Phase II, education activities.

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Game and Fish in an amount to the City of $10,000.00.

 

G.

Consideration of Grant Agreement:  Radio communications improvement.

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Department of Emergency and Military Affairs for a 2005 Department of Homeland Security Grant for communications controller and related communications equipment in an amount to the City of $110,000.00.

 

H.

Consideration of Service Agreement:  FY06 After-School Program.

 

RECOMMENDED ACTION:

Approve the agreement with the Coconino Coalition for Children and Youth and the Flagstaff Unified School District in the total amount of $379,000.00.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Councilmember representative to the Beautification and Public Art Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the reassignment at the Council meeting.

 

B.

Consideration of Appointments:  Youth Commission.

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to regular terms expiring June 30, 2007, and two appointments to alternate terms expiring June 30, 2007.

 

C.

Consideration of PC SUB 06-010:  A request from The Dale LLC for tentative plat approval of The Dale Condominiums, an 8-unit apartment building, proposed to be converted to residential condominiums, located on a 6,700 sq. ft. lot at 110 East Dale Avenue in the C2-E, Community Commercial-Established zoning district.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

D.

Consideration of PC SUB 2006-011:  A request from RB Homes LLC for tentative plat approval of Forest Springs Townhouse Subdivision Unit 2, containing 70 lots on 15.1 acres of land located at 1201 North Fourth Street, in the MR, Medium Residential zoning district.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Peter A. Schepper, “Fratelli Pizza”, 119 W. Phoenix Avenue, Series 12, new license.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(a)

Forward the application to the State with a recommendation for approval;

 

 

(b)

Forward the application to the State with no recommendation; or

 

 

(c)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License Application:  Joseph G. Gams, “Blue Sage American Style Restaurant”, 200 East Route 66, Series 6, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(a)

Forward the application to the State with a recommendation for approval;

 

 

(b)

Forward the application to the State with no recommendation; or

 

 

(c)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-04:  An ordinance authorizing the disposal of real property at 203 East Brannen Avenue.

 

 

RECOMMENDED ACTION:

Withdraw Ordinance No. 2006-04.

 

B.

Consideration of Resolution No. 2006-55:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “2006 Amendments to the Personnel Policies of the City of Flagstaff”.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-55 by title only.

Adopt Resolution No. 2006-55.

 

C.

Consideration of Ordinance No. 2006-21:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2006 Amendments to the Personnel Policies of the City of Flagstaff” by reference and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-21 for the first time by title only.

 

D.

Consideration of Ordinance No. 2006-22:  An ordinance authorizing the disposition of real property in the vicinity of 511 South Lone Tree Road.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-22 for the first time by title only.

 

E.

Consideration of Ordinance No. 2006-23:  An ordinance authorizing the disposition of four parcels of real property in the vicinity of 4th Street and Route 66.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-23 for the first time by title only.

 

F.

Consideration of Resolution No. 2006-60:  A resolution authorizing the agreement between the City of Flagstaff and Arizona Board of Regents acting for and on behalf of Northern Arizona University concerning services to be provided by the Center for High Altitude Training.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-60 by title only.

Adopt Resolution No. 2006-60.

 

G.

Consideration of Resolution No. 2006-61:  A resolution of the Flagstaff City Council adopting a notice of intention to increase water and wastewater rates or rate components, fees or service charges and establishing a date for a public hearing on the proposed changes.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-61 by title only.

Adopt Resolution No. 2006-61.

 

H.

Consideration of Resolution No. 2006-62:  A resolution of the City Council of the City of Flagstaff, Arizona, regarding partnership with the National League of Cities in working towards inclusive communities and affirming the City of Flagstaff’s commitment to promoting inclusion in our community.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-62 by title only.

Adopt Resolution No. 2006-62.

 

I.

Consideration of Resolution No. 2006-63:  A resolution amending Resolution No. 1500 to conform with State law regarding appointment and terms of Flagstaff Housing Authority Commissioners.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-63 by title only.

Adopt Resolution No. 2006-63.

 

and

 

Appoint the Mayor as a Flagstaff Housing Authority Commissioner.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT