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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

August 1, 2006

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on August 1, 2006 convening at 6:10 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Vice-Mayor Overton.

 

1.      PLEDGE OF ALLEGIANCE

 

Vice-Mayor Overton asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Vice-Mayor Overton led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson - Excused

 

Vice-Mayor Overton

Councilmember Cooper - Excused

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes: Special Council Meeting of July 10, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember White moved to approve the Minutes as submitted, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

None.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Purchase:  Library automation replacement and upgrades for personal computers.

 

 

RECOMMENDED ACTION:

(1) Approve the purchase of computers from Dell, under the Arizona State Contract, in the amount of $222,075.00, plus applicable sales tax; and (2) approve the sole source purchase of a server and related hardware from Sirsi in the amount of $16,371.60 plus applicable sales tax and freight.

 

B.

Consideration of Annual Blanket Purchase Orders:  Library, city shop, and general daily operations.

 

 

RECOMMENDED ACTION:

Approve the annual blanket purchase orders to the vendors in the amounts listed on the staff summary attachment.

 

C.

Consideration of Authorization to Purchase Under State Contract:  Personal computers and other equipment.

 

 

RECOMMENDED ACTION:

Authorize use of the Arizona State Contract for the purchase of personal computers, monitors, laptops, servers, and other related equipment.

 

D.

Consideration of Payment:  Annual service for phone maintenance.

 

 

RECOMMENDED ACTION:

Approve payment to Tele-Digit in an amount not to exceed $35,000.00 for telephone maintenance and service.

 

E.

Consideration of Acceptance of Grant Award:  Bill and Melinda Gates Foundation.

 

 

RECOMMENDED ACTION:

Accept the grant award in the amount of $52,800.00. for computer replacement at the Coconino County public libraries.

 

F.

Consideration of Grant Awards:  Equipment, materials, and resources for public libraries in Coconino County.

 

 

RECOMMENDED ACTION:

Approve four grant awards from the Arizona State Library, Archives and Public Records Division totaling $166,900.00.

 

Councilmember White moved to approve the Consent-General Calendar.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Pavement patch material.

 

 

RECOMMENDED ACTION:

Approve the bid extension with Mesa Materials, Inc. at $80.00 per ton, plus freight and applicable sales tax.

 

B.

Consideration of Extension of Annual Bid:  Vehicle rental services.

 

 

RECOMMENDED ACTION:

Approve the first bid extension with Enterprise Rent-A-Car of Flagstaff at the amounts listed in the staff summary attachment.

 

C.

Consideration of Bids:  Two 3-cubic-yard wheel loaders.

 

 

RECOMMENDED ACTION:

Approve the bid from Road Machinery Co. for two Komatsu WA 320-5  3-cubic-yard wheel loaders with ride control, and trade-in of two existing loaders, for a total price of $81,544.44, plus applicable sales tax.

 

D.

Consideration of Bids:  Traffic count services.

 

 

RECOMMENDED ACTION:

Approve the bid from Traffic Research & Analysis, Inc. at the amounts listed in the staff summary attachment.

 

E.

Consideration of Service Contract:  Engineering services for the water quality study project.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Malcolm Pirnie, Inc. in the amount of $70,651.00; and (2) authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Grant Agreement: Phoenix Avenue environmental site assessments.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Department of Environmental Quality (ADEQ) in the amount of $50,000.00.

 

Councilmember Haughey moved to approve the Consent-Contractual Calendar with the exception of Item 7B.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

Returning to Item 7B, in response to Councilmember Swanson’s request for information on the purchase of a hybrid vehicle for staff out-of-town travel, a cost analysis between purchasing a hybrid vehicle and use of a rental service will be prepared for Council’s review.

 

Councilmember White moved to approve the recommended action, seconded by Councilmember Haughey.  The vote was unanimous in favor.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Clean and Green Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to partial terms expiring October, 2006.

 

Councilmember White moved to appoint Hope Greer to a term expiring October, 2006, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

B.

Consideration of Appointments:  Library Board.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a term expiring November, 2007, and one ratification of a County appointment to a term expiring November, 2009.

 

Councilmember Haughey moved to ratify the County appointment of Bonnie Johnson to a term expiring November, 2009.  The motion was seconded by Councilmember Swanson, and passed on unanimous vote.

 

C.

Consideration of Appointments:  Board of Adjustment.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments as follows:  One appointment to a term expiring May, 2008, and two appointments to terms expiring May, 2009.

 

Councilmember White moved to appoint Aaron Lindsey to a term expiring May, 2008, and Jennifer Graves and David Monihan to terms expiring May, 2009.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

D.

Consideration of Appointments:  Youth Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments to terms expiring June, 2007.

 

Councilmember Kelty moved to appoint Forrest Bousquet, Courtney Etsitty, Natalie Lucas, Melissa Nowinski, Zeke Ribelin, Jennifer Sechrist, Evan Spencer, Rebecca Hays, Ruth Hays, and Jon Tillotson to one-year terms.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

E.

Consideration of Appointments:  Parks and Recreation Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring July, 2009.

 

Vice-Mayor Overton moved to appoint Christina Mencuccini and Megumi Inokuma to terms expiring July 2009.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

F.

Consideration of Appointments:  Stormwater Advisory Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to the Home Builder’s position, expiring December, 2006.

 

Councilmember Haughey moved to appoint Jerry Abbott to the Home Builder’s position, seconded by Councilmember White.  The vote was unanimous in favor.

 

G.

Consideration of Appointments:  Diversity Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments as follows:  One appointment to a partial term expiring February, 2007, one appointment to a partial term expiring February, 2008, and two appointments to terms expiring February, 2009.

 

Councilmember White moved to appoint Melissa Murlless to a term expiring February, 2008, and Joe Donaldson and Lina Wallen to terms expiring February, 2009.  The motion was seconded by Councilmember Swanson and passed on unanimous vote.

 

H.

Consideration of Appointments:  Traffic Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring July, 2009.

 

Vice-Mayor Overton moved to appoint Nathan Shelley to a term expiring July, 2009, seconded by Councilmember White.  The vote was unanimous in favor.

 

I.

Consideration of PC SUB 06-007:  A request for tentative plat approval from David Kennen for The Condominiums at 721 San Francisco, a 4-unit residential condominium subdivision on a .44-acre site located at 721 North San Francisco Street, in the RML-E, One and Two Family Residential Established Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

Councilmember White moved to approve the recommended action, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

9.       PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Kyoko Makino, “Sushi Fuji”, 2500 S. Woodlands Village Blvd., Suite D-24, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

(2)

Forward the application to the State with no recommendation; or

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember White moved to open the public hearing, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

Kyoko Makino, the applicant and owner of Sushi Fuji, spoke in favor of her application.

 

Sgt. Dan Musselman, Flagstaff Police Department, presented the results of his investigation and recommended the application be forwarded to the State with a recommendation for approval.

 

There being no citizen input, Councilmember White moved to close the public hearing.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

Councilmember White moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-04:  An ordinance authorizing the disposition of real property at 203 East Brannen Avenue.  (Murdock Center)

 

 

RECOMMENDED ACTION:

Table to a future Council meeting.

 

Councilmember White moved to table the item until the September 5, 2006 Council Meeting, seconded by Councilmember Haughey.

 

During Council discussion, the following points were made:

 

 

·      

If the item is tabled, the subsequent conversations need to be fruitful and make progress.

 

·      

The City needs to set up the future lessees or owners to be successful, so that the building can once again contribute in a meaningful way to the community.

 

The motion to table passed on unanimous vote.

Councilmember Kelty left the room.

 

B.

Consideration of Ordinance No. 2006-18:  An ordinance rezoning approximately 7.04 acres of land located at 1702 North Fourth Street from LI, Light Industrial District, to PL, Public Lands District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-18 for the final time by title only.

Adopt Ordinance No. 2006-18.

 

Councilmember Haughey moved to read Ordinance No. 2006-18 for the final time by title only.  The motion was seconded by Councilmember White and passed on unanimous vote.  Councilmember Kelty was absent from the room.  Title was read as follows:

 

 

Ordinance No. 2006-18

 

 

 

An ordinance rezoning approximately 7.04 acres of land located at 1702 North Fourth Street from LI, Light Industrial District, to PL, Public Lands District.

 

 

Councilmember White moved to adopt Ordinance No. 2006-18.  The motion was seconded by Councilmember Swanson and passed on unanimous vote.  Councilmember Kelty was absent from the room.

 

C.

Consideration of Ordinance No. 2006-19:  An ordinance of the City Council of the City of Flagstaff, Arizona, Adopting the “2006 Amendments to the City Code Regarding Interest Rates, Refunds, Excess Tax Collected and Housekeeping Changes to Speculative Builders” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-19 for the final time by title only.

Adopt Ordinance No. 2006-19.

 

Councilmember White moved to read Ordinance No. 2006-19 for the final time by title only.  The motion was seconded by Councilmember Swanson and passed on unanimous vote.  Councilmember Kelty was absent from the room.  Title was read as follows:

 

 

Ordinance No. 2006-19

 

 

 

An ordinance of the City Council of the City of Flagstaff, Arizona, Adopting the “2006 Amendments to the City Code Regarding Interest Rates, Refunds, Excess Tax Collected and Housekeeping Changes to Speculative Builders” by reference.

 

 

Councilmember White moved to adopt Ordinance No. 2006-19, seconded by Councilmember Swanson.  The vote was unanimous in favor.  Councilmember Kelty was absent from the room.

 

Councilmember Kelty returned to the room.

 

D.

Consideration of Resolution No. 2006-54:  A resolution authorizing a Federal pass-through participant agreement in the amount of $10,000.00 from the Arizona State Parks, State Historic Preservation Office for Historic Preservation.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-54 by title only.

Adopt Resolution No. 2006-54.

 

Councilmember White moved to read Resolution No. 2006-54 by title only, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2006-54

 

 

 

A resolution authorizing a Federal pass-through participant agreement in the amount of $10,000.00 from the Arizona State Parks, State Historic Preservation Office for Historic Preservation.

 

 

Councilmember White moved to adopt Resolution No. 2006-54, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

Councilmember Kelty requested that a discussion item be placed on the agenda in two weeks to talk about the Fall Council Retreat agenda.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:37 P.M.

 

 

 

 

 

                                                                         

MAYOR

 

ATTEST:

 

 

 

 

                                                                           

CITY CLERK

 

 

 

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on August 1, 2006.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 16th day of August, 2006.

 

 

 

 

 

                                                                         

CITY CLERK