|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

August 15, 2006

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on August 15, 2006 convening at 6:13 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Vice-Mayor Overton asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Vice-Mayor Overton led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

 

 

Also present were:

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

4.       MINUTES

 

A.

Consideration of Minutes:  Regular Council Meeting of July 18, 2006 and Special Council Meeting of July 24, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Vice-Mayor Overton requested a correction to the Council Meeting Minutes of July 18, 2006.  Page 7, Paragraph 4 should read (5) community members have requested a new Councilmember representative.

 

Also regarding the Council Meeting Minutes of July 18, 2006, Councilmember Swanson noted that he had intended to vote yes on the motion to appoint Councilmember Cooper as the Council representative to the Planning and Zoning Commission, but inadvertently voted nay.

 

Councilmember Kelty moved to approve the Minutes as corrected, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

Michael Harley Davidson, a downtown business owner, expressed concerns regarding the City’s Smokefree Air Ordinance that allows smoking on restaurant patio extensions on the City’s right-of-way, and requested that the issue be placed on a Council agenda.

 

6.       CONSENT – GENERAL

 

 

(No items were submitted.)

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bids:  Custodial services.

 

 

RECOMMENDED ACTION:

Approve the fourth and final bid extension with Pinnacle Janitorial Services, Gemini Services, Clean Sweep Janitorial, and Hamilton Maintenance for the amounts listed on the staff summary attachment.

 

B.

Consideration of Proposals:  Trip diary survey.

 

 

RECOMMENDED ACTION:

Accept the proposal from National Research Center, Inc. in an amount not to exceed $34,887.00.

 

C.

Consideration of Change Order No. 1:  Cedar Avenue Pedestrian/Bike Bridge.

 

 

RECOMMENDED ACTION:

(1) Approve Change Order No. 1, for Alternative A, with Vastco, Inc. in an amount not to exceed $25,000.00, with no contract time extension; and (2) authorize the City Manager to execute the necessary documents.

 

D.

Consideration of Change Order No. 5:  Fourth Street Railroad Crossing project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 5 with Sundt Construction, Inc. in the amount of $91,668.17, with no time extension.

 

E.

Consideration of Amendment No. 1:  Fire Station No. 1.

 

 

RECOMMENDED ACTION:

(1) Approve the amendment to the design/build agreement with FCI Constructors, Inc. to accept Guaranteed Maximum Price Proposal No. 1 in the amount of $2,850,000.00, which includes a contract allowance in the amount of $65,000.00 and a contract time of 315 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

F.

Consideration of Construction Contract:  Coconino Community College waterline extension project.

 

 

RECOMMENDED ACTION:

(1)   Approve the construction contract with Gantry Constructors, Inc. in the amount of $676,850.00, which includes a contract allowance of $20,000.00; and (2) authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Service Contract:  Hydrogeologic services for water source development.

 

 

RECOMMENDED ACTION:

(1) Approve the contract with Hydrosystems, Inc. in the amount of $478,990.00; and (2) authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Application and Service Agreement:  Fire protection services at 6600 Belle Springs Road.

 

 

RECOMMENDED ACTION:

Approve the application and agreement with Diane Gabbard.

 

I.

Consideration of Application and Service Contract:  Fire protection services at 7000 N. Highway 89.

 

 

RECOMMENDED ACTION:

Approve the application and agreement with Bob Greer.

 

J.

Consideration of Rebate Agreement:  Water conservation rebates for the installation of dual flush toilets.

 

 

RECOMMENDED ACTION:

Approve the agreement with AZNorth Development at $75.00 per fixture, not to exceed a total of $28,500.00

 

Councilmember White moved to approve the Consent-Contractual Calendar with the exception of Item 7J.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

Returning to Item 7J, Councilmember Haughey moved to approve the recommended action, seconded by Councilmember White.

 

Council commented that:

 

 

·     

Water conservation rebates are intended to benefit homeowners, not developers.

 

·     

The developer is currently the owner, and should be eligible for any rebates, considering the water conservation goal of the program is being met.

 

The motion passed on majority vote with Mayor Donaldson and Councilmembers Cooper, Haughey, Kelty, Swanson, and White in favor, and Vice-Mayor Overton opposed.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of Recommendation:  Sports lighting for the Thorpe Park Improvement project.

 

 

RECOMMENDED ACTION:

The Parks and Recreation Commission recommends the installation of Class III sports lighting.

 

Councilmember Kelty moved to approve Option 2 as follows:  “Direct staff to work with Valley Rain to modify the lighting system to a fully shielded Class IV system.  Although still being finalized with the contractor, the cost savings associated with this option as estimated to be $30,000.00 to $40,000.00.”  The motion was seconded by Councilmember White.

 

Some Councilmembers felt that Class III lighting should be installed because:

 

 

·     

Class III lighting is the recommendation of the Parks and Recreation Commission and staff.

 

·     

Six months ago the City Council reached consensus to install fully shielded Class III lighting, but the project was delayed to give the Dark Skies Coalition time to provide additional information.

 

Other Councilmembers supported Class IV lighting because:

 

 

·     

The partnerships with Lowell Observatory, the Naval Observatory, and the Dark Skies Coalition are of great importance to the City of Flagstaff.

 

·     

Class IV lighting will not only save money to install, but will save thousands of dollars a year in electricity that can be put back into parks projects.

 

·     

Seattle, Washington has used Class IV sports lighting successfully for many years.

 

·     

Maintaining Flagstaff’s environmental assets, including dark skies, should not be compromised.

 

The following individuals spoke in opposition to Class III sports lighting:

 

 

Sherman Stephens, 1739 W. Stevanna Way

 

Chris Luginbuhl, on behalf of the Naval Observatory

 

Wes Lockwood, on behalf of Lowell Observatory

 

Brad Sutton, 615 W. Cherry Street

 

Brent DeMuth, 219 N. Mogollon Street

 

The following arguments were cited as reasons to reject Class III lighting:

 

 

·     

The city’s dark skies are a unique natural resource, and once gone, will never return.

 

·     

Sales tax generated by visitors to the observatories is not seasonal, but year round.

 

·     

There is no need to choose between dark skies and tournament play, since Class IV sports lighting is permissible for tournament play.

 

·     

Hosting large tournaments at Thorpe Park will negatively impact the neighboring community with increased levels of traffic, trash, and noise.

 

·     

The bond approved by the voters was intended to provide recreational benefits to the local players of all ages, not to attract large tournaments.

 

The motion to approve Option 2 passed on majority roll call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice-Mayor Overton

Aye

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

9.       PUBLIC HEARINGS

 

(No items were submitted.)

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-47:  A resolution of the Mayor and Council of the City of Flagstaff waiving fees charged veterans’ organizations that are both local and chartered, working through the American Legion Mark A. Moore Post #3, the Veterans of Foreign Wars, and Marine Corps League for the use of Wheeler Park on national patriotic holidays.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-47 by title only.

Adopt Resolution No. 2006-47.

 

Councilmember White moved to read Resolution No. 2006-47 by title only.  The motion was seconded by Vice-Mayor Overton and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2006-47

 

 

 

A resolution of the Mayor and Council of the City of Flagstaff waiving fees charged veterans’ organizations that are both local and chartered, working through the American Legion Mark A. Moore Post #3, the Veterans of Foreign Wars, and Marine Corps League for the use of Wheeler Park on national patriotic holidays.

 

 

Councilmember Haughey moved to adopt Resolution No. 2006-47.  The motion was seconded Councilmember White and passed on unanimous vote.

 

B.

Consideration of Resolution No. 2006-53:  A resolution rescinding the proclamation declaring an emergency regarding the Woody Fire and rescinding water restrictions in the proclamation declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-53 by title only.

Adopt Resolution No. 2006-53.

 

Councilmember Cooper moved to read Resolution No. 2006-53 by title only, seconded by Councilmember Kelty.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2006-53

 

 

 

A resolution rescinding the proclamation declaring an emergency regarding the Woody Fire and rescinding water restrictions in the proclamation declaring an emergency.

 

 

Councilmember Kelty moved to adopt Resolution No. 2006-53.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

C.

Consideration of Resolution No. 2006-56:  A resolution authorizing the submission of an application for an Arizona Transportation Enhancement Grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-56 by title only.

Adopt Resolution No. 2006-56.

 

Vice-Mayor Overton moved to read Resolution No. 2006-56 by title only, seconded by Councilmember White.  The vote was unanimous in favor and title was read as follows:

 

 

Resolution No. 2006-56

 

 

 

A resolution authorizing the submission of an application for an Arizona Transportation Enhancement Grant and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember White moved to adopt Resolution No. 2006-56.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

D.

Consideration of Resolution No. 2006-57:  A resolution authorizing the submission of an owner-occupied housing emergency repair application to the Arizona Department of Housing for State Housing Funds and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-57 by title only.

Adopt Resolution No. 2006-57.

 

Councilmember Cooper moved to read Resolution No. 2006-57 by title only.  The motion was seconded by Vice-Mayor Overton, and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2006-57

 

 

 

A resolution authorizing the submission of an owner-occupied housing emergency repair application to the Arizona Department of Housing for State Housing Funds and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember White moved to adopt Resolution No. 2006-57, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

E.

Consideration of Resolution No. 2006-58:  A resolution authorizing the submission of an owner-occupied housing rehabilitation application to the Arizona Department of Housing for State Housing Funds and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-58 by title only.

Adopt Resolution No. 2006-58.

 

Councilmember Cooper moved to read Resolution No. 2006-58 by title only.  The motion was seconded by Vice-Mayor Overton and passed on unanimous vote.  Title was read as follows:

 

 

Resolution No. 2006-58

 

 

 

A resolution authorizing the submission of an owner-occupied housing rehabilitation application to the Arizona Department of Housing for State Housing Funds and authorizing the acceptance upon award of the grant agreement.

 

 

Councilmember White moved to adopt Resolution No. 2006-58, seconded by Councilmember Cooper.  The vote was unanimous in favor.

 

F.

Consideration Options for Resolution No. 2006-59: 

 

 

OPTION A, proposed by Councilmember White:

 

 

Resolution No. 2006-59:  A resolution establishing a policy to take cost-effective actions that benefit the community by reducing greenhouse gas emissions.

 

 

 

OPTION B, recommended by the U.S. Conference of Mayors:

 

 

Resolution No. 2006-59:  A resolution endorsing the United States Mayors Climate Protection Agreement.

 

 

 

RECOMMENDED ACTION:

(1)

Choose Option A or Option B, and then:

 

 

(2)

Read Resolution No. 2006-59 by title only.

Adopt Resolution No. 2006-59.

 

Councilmember White moved to approve Option A and read Ordinance No. 2006-59 by title only, with the following changes:

 

 

“Section 1.  Council hereby declares its intent that the City shall identify and implement consider actions that will reduce Flagstaff’s contribution to total global greenhouse gas emissions by filling the budget-approved staff sustainability position before January 1, 2007.”

 

 

 

“Section 3.  The City Manager is hereby directed to develop a local action plan. to establish specific reduction goals for Flagstaff and an implementation schedule for reduction measures by budget year 2007-08.”

 

 

 

“Section 5.  The City will urge the United States Congress to adopt the Kyoto accords protocol.”

 

 

The motion was seconded by Councilmember Swanson.

 

Councilmember Kelty moved to amend the motion as follows:

 

 

“Section 3:  The City Manager is hereby directed to develop a local action plan by budget year 2007-08, such an action plan will include an inventory of the community’s current emissions as well as the hiring of staff to coordinate a community action plan.

 

 

The motion died due to lack of a second.

 

Councilmember White moved to amend his previous motion as follows:

 

 

“The City Manager is hereby directed to develop a local action plan to establish specific reduction goals for Flagstaff and an implementation schedule for reduction measures by budget year 2007-08.”

 

 

The motion was seconded by Councilmember Swanson. 

 

Councilmember Kelty requested that (1) an update from Jonathan Koehn on the sustainability plan be provided; (2) the job description for the sustainability coordinator be written; and (3) staff move forward with the hiring of the coordinator before January 1, 2007.

 

Kyle Mitchell, 4211 N. Grindelwald Way, spoke in support of the resolution.

 

City Manager Dave Wilcox will look for a way to fund and hire the position of sustainability coordinator sooner than the scheduled January 1, 2007 date.

 

The motion passed on majority roll call vote as follows:

 

 

Mayor Donaldson

Aye

 

Vice-Mayor Overton

Nay

 

Councilmember Cooper

Aye

 

Councilmember Haughey

Nay

 

Councilmember Kelty

Aye

 

Councilmember Swanson

Aye

 

Councilmember White

Aye

 

Title was read as follows:

 

 

Resolution No. 2006-59

 

 

 

A resolution establishing a policy to take cost-effective actions that benefit the community by reducing greenhouse gas emissions.

 

 

Councilmember Cooper moved to adopt Resolution No. 2006-59, seconded by Councilmember White.  The motion passed on majority vote with Mayor Donaldson and Councilmembers Cooper, Kelty, Swanson and White in favor, and Vice-Mayor Overton and Councilmember Haughey opposed.

 

11.     OTHER BUSINESS

 

A.

Consideration of Reallocation of Funds:  Route 66 Festival and Pine Cone Drop.

 

 

RECOMMENDED ACTION:

Approve $4,000.00 in fund reallocation for the Route 66 Festival, and $4,000.00 in fund reallocation for the Pine Cone Drop from funding originally budgeted for 4th of July fireworks.

 

Councilmember White moved to approve the recommended action, and to reallocate an additional $1,000.00 each to the Route 66 Festival and Pine Cone Drop from the Special Events Fund.  The motion was seconded by Vice-Mayor Overton, and passed on unanimous vote.

 

B.

Consideration of Council Direction to Staff:  Agenda for the City Council 2006 Fall Retreat.

 

 

RECOMMENDED ACTION:

Provide direction to staff for the agenda of the City Council 2006 Fall Retreat.

 

No formal action was taken, however references were made to the discussion and direction given at the August 14, 2006 Council Work Session.

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

None.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 7:23 P.M.

 

 

                                                                         

MAYOR

 

ATTEST:

                                                                           

CITY CLERK

 

 

 

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on August 15, 2006.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 6th day of September, 2006.

 

                                                                         

CITY CLERK