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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, SEPTEMBER 19, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of September 5, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchases Under the Mohave Educational Services Cooperative Agreement:  Facility maintenance capital improvement and repair projects.

 

 

RECOMMENDED ACTION:

Approve use of the Mohave Educational Services Cooperative Agreement for the projects and at the prices listed in the staff summary attachment in the amount of $630,735.00, plus a 10% contingency.

 

B.

Consideration of Purchases Under the Arizona State Contract:  Facility maintenance services.

 

 

RECOMMENDED ACTION:

Approve the use of the Arizona State Contract for the projects and at the prices listed in the staff summary attachment in the amount of $188,000.00, plus a 10% contingency.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Desktop office supplies.

 

 

RECOMMENDED ACTION:

Approve the first, one-year extension to Office Depot at the same prices and conditions as the original, with the exception of an increase for copy paper.

 

B.

Consideration of Extension of Annual Bid:  Painting services.

 

 

RECOMMENDED ACTION:

Approve the first, one-year extension to Work of Art with a price increase of 4.1% per the Consumer Price Index, All Urban Consumers.

.

C.

Consideration of Annual Bid:  Printing of the Flagstaff Visitor Guide.

 

 

RECOMMENDED ACTION:

Approve the bid from Prisma Graphics in the amount of $29,950.00, plus tax and freight, and a $2,500.00 contingency for unanticipated expenses.

 

D.

Consideration of Bids:  City vehicles.

 

 

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford for four hybrid compact SUVs, one compact pick-up truck, three 3/4-ton pick-up trucks, and two 1/2-ton pick-up trucks in the total amount of $222,600.39, plus applicable sales tax.

 

E.

Consideration of Bids:  Dump trucks.

 

 

RECOMMENDED ACTION:

Approve the bid from Arizona Truck Center for three Mack 10-wheel dump trucks in the total amount of $539,560.68, plus applicable sales tax.

 

F.

Consideration Extension of Annual Bid:  Replacement street sweeper.

 

 

RECOMMENDED ACTION:

Approve the third and final extension of proposal to Norwood Equipment, Inc., for a Broombear street sweeper in the amount of $170,949.00, plus applicable tax and freight.

 

G.

Consideration of Authorization to Request Grant:  Flagstaff Pulliam Airport Runway 3/21 extension.

 

 

RECOMMENDED ACTION:

Approve the submission of a grant application to the Arizona Department of Transportation, Aeronautics Division, in the amount of $1,079,650.00, with a 10% City match; and authorize the acceptance upon award of the grant agreement.

 

H.

Consideration of Acceptance of Grant:  Hazardous material training and related overtime.

 

 

RECOMMENDED ACTION:

Authorize the acceptance of a 2006 Department of Homeland Security grant from the Arizona Division of Emergency Management in the amount of $11,698.50; and approve the grant agreement.

 

I.

Consideration of Acceptance of Grant:  Tactical operations team response vehicle, radiographic processor, and training.

 

 

RECOMMENDED ACTION:

Authorize the acceptance of a 2006 Department of Homeland Security grant from the Arizona Division of Emergency Management in the amount of $330,479.00 for the purchase of a tactical operations team response vehicle, a Logos Imaging radiographic processor, and training funds; and approve the grant agreement.

 

J.

Consideration of Supplemental License Agreement:  Software upgrades for the HTE financial applications.

 

 

RECOMMENDED ACTION:

(1) Approve the supplemental license agreement, training and implementation fees to SunGard HTE in an amount not to exceed $60,965.00, plus travel expenses and sales tax, for the Human Resources module and applicant tracking modules; and (2) authorize the City Manager to execute the necessary documents.

 

K.

Consideration of Construction Contract:  Lake Mary Water Treatment Plant administration building remodel.

 

 

RECOMMENDED ACTION:

(1) Approve the construction contract with Southwest CM, LLC in the amount of $161,850.00, which includes a $10,000.00 contingency; and (2) authorize the City Manager to execute the necessary documents.

 

L.

Consideration of Consulting Service Agreement:  Implementation of Governmental Accounting Standards Board (GASB) Statement No. 34.

 

 

RECOMMENDED ACTION:

(1) Approve the agreement with Hiron and Associates, Inc., for valuation of City infrastructure assets in an amount not to exceed $28,500.00; and (2) authorize the City Manager to execute the necessary documents.

 

M.

Consideration of Industrial Incentive Funding Agreement:  Translational Genomics Institute (TGen).

 

 

RECOMMENDED ACTION:

Approve the agreement with the Translational Genomics Institute in the amount of $150,000.00, plus a $30,000.00 contingency.

 

N.

Consideration of Service Agreement:  Consulting services for the 2007, 2008, and 2009 Street Maintenance Program.

 

 

RECOMMENDED ACTION:

(1) Approve the agreement with Plateau Engineering, Inc. on a time and materials basis, in an amount not to exceed $195,980.27; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $19,598.03 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

O.

Consideration of Intergovernmental Agreement:  Killip Elementary School landscaping project.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the Flagstaff Unified School District in an amount not to exceed $38,825.00.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of PC SUB 06-012:  A request for tentative plat approval by the Roman Catholic Diocese of Phoenix for the San Francisco de Assisi School and Church Development Subdivision, consisting of seven parcels on an approximately 117-acre site located at 1600 East Route 66 in the RR, Rural Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Mary Beveridge, “Cuvee 928, Wine Bar & Café”, 6 East Aspen Avenue, Suite 110, Series 7 Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-21:  An ordinance of the City Council of the City of Flagstaff, Arizona, Adopting the ”2006 Amendments to the Personnel Policies of the City of Flagstaff” by reference and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-21 for the final time by title only.

Adopt Ordinance No. 2006-21.

 

B.

Consideration of Ordinance No. 2006-22:  An ordinance authorizing the disposition of real property in the vicinity of 511 South Lone Tree Road.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-22 for the final time by title only.

Adopt Ordinance No. 2006-22.

 

C.

Consideration of Ordinance No. 2006-23:  An ordinance authorizing the disposition of four parcels of property in the vicinity of 4th Street and Route 66.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-23 for the final time by title only.

Adopt Ordinance No. 2006-23.

 

D.

Consideration of Ordinance No. 2006-24:  An ordinance of the Council of the City of Flagstaff, Arizona, approving the form and authorizing the execution and delivery of a loan agreement or agreements with the Water Infrastructure Finance Authority of Arizona and, if necessary, guaranty or similar agreements to provide reserve fund surety bonds or insurance policies necessary in connection therewith; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing for the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreements, such guaranty or similar agreements and this ordinance, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-24 for the first time by title only.

Read Ordinance No. 2006-24 for the final time by title only.

Adopt Ordinance No. 2006-24.

 

E.

Consideration of Resolution No. 2006-64:  A resolution authorizing the Northern Arizona Intergovernmental Public Transportation Authority to apply for and receive LTAF II funds on behalf of the City of Flagstaff.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-64 by title only.

Adopt Resolution No. 2006-64.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT