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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, OCTOBER 3, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of September 19, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Sole Source Payment:  Bio-tower bearing for the Wildcat Hill Wastewater Treatment Plant.

 

 

RECOMMENDED ACTION:

Approve payment to Enviroquip in the amount of $17,500.00.

 

B.

Consideration of Payment:  Reimbursement for fuel reduction forest treatment work.

 

 

RECOMMENDED ACTION:

Approve the payment to Little America Hotel in the amount of $34,600.00.

 

C.

Consideration of Payment:  USDA Forest Service Master Special Use Permit.

 

 

RECOMMENDED ACTION:

Approve payment to the USDA Forest Service in the amount of $37,433.00.

 

D.

Consideration of Payment:  Annual contribution to the Greater Flagstaff Forests Partnership.

 

 

RECOMMENDED ACTION:

Approve payment to the Greater Flagstaff Forests Partnership in the amount of $20,000.00.

 

E.

Consideration of Expenditure:  Advertising for the Flagstaff Convention and Visitors Bureau.

 

 

RECOMMENDED ACTION:

Approve the expenditure to the AAA Arizona-New Mexico Tourbook in the amount of $18,802.00, plus tax, including a 10% contingency.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Bids:  Temporary traffic signal at the Butler Avenue/Fourth Street intersection.

 

 

RECOMMENDED ACTION:

(1) Reject the bid received; and (2) rebid the project with a longer project time.

 

B.

Consideration of Service Contract:  Community homebuyer assistance program.

 

 

RECOMMENDED ACTION:

Approve the contract with Housing For Mesa, Inc. in an amount not to exceed $400,000.00 and authorize the City Manager to execute the necessary documents.

 

C.

Consideration of Consulting Services Contract:  Design services for the Sunnyside Improvements Phase IV project.

 

 

RECOMMENDED ACTION:

Approve the contract with Arizona Engineering Company in the amount of $444,829.00, which includes a $31,035.00 (7.5%) contract allowance, and a 130-day contract time; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $41,379.00 to cover potential costs associated with unanticipated or additional items of work.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Diversity Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a partial term expiring February, 2007, and one appointment to a term expiring February, 2009.

 

B.

Consideration of Appointments:  Library Board.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a partial term expiring November, 2007, and one appointment to a partial term expiring November, 2008.

 

C.

Consideration of Appointments:  Disability Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a partial term expiring March, 2008.

 

D.

Consideration of Appointments:  Airport Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring October, 2009.

 

E.

Consideration of Appointments:  Clean and Clean Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring October, 2009.

 

9.         PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Saul Rodriguez, “Tacos Los Altos”, 3650 E. Route 66, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-66:  A resolution abandoning public utility easements in the 3000 block of East Industrial Drive.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-66 by title only.

Adopt Resolution No. 2006-66.

 

B.

Consideration of Resolution No. 2006-68:  A resolution abandoning a public utility easement at the northwest corner of Butler Avenue and 4th Street.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-68 by title only.

Adopt Resolution No. 2006-68.

 

C.

Consideration of Resolution No. 2006-69:  A resolution abandoning a joint use access easement between Tract 7B and Tract 7C, Pulliam Airport Airpark, Unit 1 Amended.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-69 by title only.

Adopt Resolution No. 2006-69.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT