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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

September 19, 2006

6:00 p.m.

 

A Meeting of the Flagstaff City Council was held on September 19, 2006 convening at 6:06 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

CALL TO ORDER

 

The Meeting was called to order by Mayor Donaldson.

 

1.      PLEDGE OF ALLEGIANCE

 

Councilmember Cooper asked those present to stand for the Pledge of Allegiance.

 

2.      INVOCATION

 

Councilmember Cooper led a moment of silence.

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

Mayor Donaldson

 

Vice-Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

 

 

Also present were:

 

 

City Manager, Dave Wilcox

Acting City Attorney, Harry Lane

 

4.       MINUTES

 

A.

Consideration of Minutes: Regular Council Meeting of September 5, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

Councilmember Haughey moved to approve the Minutes as submitted, seconded by Councilmember Overton.  The motion passed on unanimous vote.

 

5.        PUBLIC PARTICIPATION

 

None.

 

Mayor Donaldson recognized the scouts and leaders of visiting Boy Scout Troop #127.

 

6.       CONSENT – GENERAL

 

A.

Consideration of Purchases Under the Mohave Educational Services Cooperative Agreement:  Facility maintenance capital improvement and repair projects.

 

 

RECOMMENDED ACTION:

Approve use of the Mohave Educational Services Cooperative Agreement for the projects and at the prices listed in the staff summary attachment in the amount of $630,735.00, plus a 10% contingency.

 

B.

Consideration of Purchases Under the Arizona State Contract:  Facility maintenance services.

 

 

RECOMMENDED ACTION:

Approve the use of the Arizona State Contract for the projects and at the prices listed in the staff summary attachment in the amount of $188,000.00, plus a 10% contingency.

 

Councilmember White moved to approve the Consent-General Calendar.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Desktop office supplies.

 

 

RECOMMENDED ACTION:

Approve the first, one-year extension to Office Depot at the same prices and conditions as the original, with the exception of an increase for copy paper.

 

B.

Consideration of Extension of Annual Bid:  Painting services.

 

 

RECOMMENDED ACTION:

Approve the first, one-year extension to Work of Art with a price increase of 4.1% per the Consumer Price Index, All Urban Consumers.

.

C.

Consideration of Annual Bid:  Printing of the Flagstaff Visitor Guide.

 

 

RECOMMENDED ACTION:

Approve the bid from Prisma Graphics in the amount of $29,950.00, plus tax and freight, and a $2,500.00 contingency for unanticipated expenses.

 

 

D.

 

Consideration of Bids:  City vehicles.

 

 

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford for four hybrid compact SUVs, one compact pick-up truck, three 3/4-ton pick-up trucks, and two 1/2-ton pick-up trucks in the total amount of $222,600.39, plus applicable sales tax.

 

E.

Consideration of Bids:  Dump trucks.

 

 

RECOMMENDED ACTION:

Approve the bid from Arizona Truck Center for three Mack 10-wheel dump trucks in the total amount of $539,560.68, plus applicable sales tax.

 

F.

Consideration Extension of Annual Bid:  Replacement street sweeper.

 

 

RECOMMENDED ACTION:

Approve the third and final extension of proposal to Norwood Equipment, Inc., for a Broombear street sweeper in the amount of $170,949.00, plus applicable tax and freight.

 

G.

Consideration of Authorization to Request Grant:  Flagstaff Pulliam Airport Runway 3/21 extension.

 

 

RECOMMENDED ACTION:

Approve the submission of a grant application to the Arizona Department of Transportation, Aeronautics Division, in the amount of $1,079,650.00, with a 10% City match; and authorize the acceptance upon award of the grant agreement.

 

H.

Consideration of Acceptance of Grant:  Hazardous material training and related overtime.

 

 

RECOMMENDED ACTION:

Authorize the acceptance of a 2006 Department of Homeland Security grant from the Arizona Division of Emergency Management in the amount of $11,698.50; and approve the grant agreement.

 

I.

Consideration of Acceptance of Grant:  Tactical operations team response vehicle, radiographic processor, and training.

 

 

RECOMMENDED ACTION:

Authorize the acceptance of a 2006 Department of Homeland Security grant from the Arizona Division of Emergency Management in the amount of $330,479.00 for the purchase of a tactical operations team response vehicle, a Logos Imaging radiographic processor, and training funds; and approve the grant agreement.

 

 

J.

Consideration of Supplemental License Agreement:  Software upgrades for the HTE financial applications.

 

 

RECOMMENDED ACTION:

(1) Approve the supplemental license agreement, training and implementation fees to SunGard HTE in an amount not to exceed $60,965.00, plus travel expenses and sales tax, for the Human Resources module and applicant tracking modules; and (2) authorize the City Manager to execute the necessary documents.

 

K.

Consideration of Construction Contract:  Lake Mary Water Treatment Plant administration building remodel.

 

 

RECOMMENDED ACTION:

(1) Approve the construction contract with Southwest CM, LLC in the amount of $161,850.00, which includes a $10,000.00 contingency; and (2) authorize the City Manager to execute the necessary documents.

 

L.

Consideration of Consulting Service Agreement:  Implementation of Governmental Accounting Standards Board (GASB) Statement No. 34.

 

 

RECOMMENDED ACTION:

(1) Approve the agreement with Hiron and Associates, Inc., for valuation of City infrastructure assets in an amount not to exceed $28,500.00; and (2) authorize the City Manager to execute the necessary documents.

 

M.

Consideration of Industrial Incentive Funding Agreement:  Translational Genomics Institute (TGen).

 

 

RECOMMENDED ACTION:

Approve the agreement with the Translational Genomics Institute in the amount of $150,000.00, plus a $30,000.00 contingency.

 

N.

Consideration of Service Agreement:  Consulting services for the 2007, 2008, and 2009 Street Maintenance Program.

 

 

RECOMMENDED ACTION:

(1) Approve the agreement with Plateau Engineering, Inc. on a time and materials basis, in an amount not to exceed $195,980.27; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $19,598.03 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

O.

Consideration of Intergovernmental Agreement:  Killip Elementary School landscaping project.

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the Flagstaff Unified School District in an amount not to exceed $38,825.00.

 

Councilmember White moved to approve the Consent-Contractual Calendar with the exception of Item 7I and 7M.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

Returning to Item 7I, Councilmember Haughey moved to approve the recommended action.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

Returning to Item 7M, Councilmember Haughey moved to approve the recommended action.  The motion was seconded by Councilmember White and passed on unanimous vote.

 

8.      BOARDS AND COMMISSIONS

 

A.

Consideration of PC SUB 06-012:  A request for tentative plat approval by the Roman Catholic Diocese of Phoenix for the San Francisco de Assisi School and Church Development Subdivision, consisting of seven parcels on an approximately 117-acre site located at 1600 East Route 66 in the RR, Rural Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

Councilmember White moved to table the item until October 17, 2006.  The motion was seconded by Vice-Mayor Overton and passed on unanimous vote.

 

9.       PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Mary Beveridge, “Cuvee 928, Wine Bar & Café”, 6 East Aspen Avenue, Suite 110, Series 7 Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

Councilmember Haughey moved to open the public hearing, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote.

 

Mary Beveridge, the applicant, provided brief comments in support of her application.

 

Sgt. Dan Musselman, Flagstaff Police Department, provided the results of his investigation and recommended forwarding the application to the State with a recommendation for approval

 

There being no public input, Councilmember Cooper moved to close the public hearing, seconded by Vice-Mayor Overton.  The vote was unanimous in favor.

 

Councilmember Haughey moved to forward the application to the State with a recommendation for approval.  The motion was seconded by Vice-Mayor Overton and passed on unanimous vote.

 

10.     ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-21:  An ordinance of the City Council of the City of Flagstaff, Arizona, Adopting the ”2006 Amendments to the Personnel Policies of the City of Flagstaff” by reference and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-21 for the final time by title only.

Adopt Ordinance No. 2006-21.

 

Vice-Mayor Overton moved to read Ordinance No. 2006-21 for the final time by title only.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.  Title was read as follows:

 

 

Ordinance No. 2006-21

 

 

 

An ordinance of the City Council of the City of Flagstaff, Arizona, Adopting the ”2006 Amendments to the Personnel Policies of the City of Flagstaff” by reference and declaring an emergency.

 

 

Councilmember Haughey moved to adopt Ordinance No. 2006-21, seconded by Councilmember Kelty.  The vote was unanimous in favor.

 

B.

Consideration of Ordinance No. 2006-22:  An ordinance authorizing the disposition of real property in the vicinity of 511 South Lone Tree Road.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-22 for the final time by title only.

Adopt Ordinance No. 2006-22.

 

Councilmember Cooper moved to read Ordinance No. 2006-22 for the final time by title only.  The motion was seconded by Vice-Mayor Overton and passed on unanimous vote.  Title was read as follows:

 

 

Ordinance No. 2006-22

 

 

 

An ordinance authorizing the disposition of real property in the vicinity of 511 South Lone Tree Road.

 

 

Councilmember Haughey moved to adopt Ordinance No. 2006-22.  The motion was seconded by Councilmember Kelty and passed on unanimous vote.

 

C.

Consideration of Ordinance No. 2006-23:  An ordinance authorizing the disposition of four parcels of property in the vicinity of 4th Street and Route 66.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-23 for the final time by title only.

Adopt Ordinance No. 2006-23.

 

Councilmember White moved to read Ordinance No. 2006-23 for the final time by title only, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2006-23

 

 

 

An ordinance authorizing the disposition of four parcels of property in the vicinity of 4th Street and Route 66.

 

 

Councilmember Kelty moved to adopt Ordinance No. 2006-23.  The motion was seconded by Councilmember Swanson and passed on unanimous vote.

 

D.

Consideration of Ordinance No. 2006-24:  An ordinance of the Council of the City of Flagstaff, Arizona, approving the form and authorizing the execution and delivery of a loan agreement or agreements with the Water Infrastructure Finance Authority of Arizona and, if necessary, guaranty or similar agreements to provide reserve fund surety bonds or insurance policies necessary in connection therewith; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing for the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreements, such guaranty or similar agreements and this ordinance, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-24 for the first time by title only.

Read Ordinance No. 2006-24 for the final time by title only.

Adopt Ordinance No. 2006-24.

 

Councilmember Cooper moved to read Ordinance No. 2006-24 for the first time by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

 

 

Ordinance No. 2006-24

 

 

 

An ordinance of the Council of the City of Flagstaff, Arizona, approving the form and authorizing the execution and delivery of a loan agreement or agreements with the Water Infrastructure Finance Authority of Arizona and, if necessary, guaranty or similar agreements to provide reserve fund surety bonds or insurance policies necessary in connection therewith; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing for the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreements, such guaranty or similar agreements and this ordinance, and declaring an emergency.

 

 

Councilmember White moved to read Ordinance No. 2006-24 for the final time by title only, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote.

 

Following the reading of Ordinance No. 2006-24 for the final time by title only, Councilmember White moved to adopt Ordinance No. 2006-24.  The motion was seconded by Vice-Mayor Overton and passed on unanimous vote.

 

E.

Consideration of Resolution No. 2006-64:  A resolution authorizing the Northern Arizona Intergovernmental Public Transportation Authority to apply for and receive LTAF II funds on behalf of the City of Flagstaff.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-64 by title only.

Adopt Resolution No. 2006-64.

 

Councilmember White moved to read Resolution No. 2006-64 by title only, seconded by Councilmember Swanson.  The motion passed on unanimous vote and title was read as follows:

 

 

Resolution No. 2006-64

 

 

 

A resolution authorizing the Northern Arizona Intergovernmental Public Transportation Authority to apply for and receive LTAF II funds on behalf of the City of Flagstaff.

 

 

Councilmember Cooper moved to adopt Resolution No. 2006-64.  The motion was seconded by Vice-Mayor Overton and passed on unanimous vote.

 

11.     OTHER BUSINESS

 

(No items were submitted.)

 

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

 

Councilmembers attended the groundbreaking ceremony for the Adult Center renovation project.

 

13.    ADJOURNMENT

 

There being no further business to come before the Council, the Meeting was adjourned at 6:27 P.M.

 

 

 

 

 

                                                                         

MAYOR

 

ATTEST:

 

 

 

                                                                           

CITY CLERK

 

CERTIFICATION

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on September 19, 2006.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 4th day of October, 2006.

 

 

 

 

                                                                         

CITY CLERK