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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, OCTOBER 17, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of October 3, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase:  Document imaging and installation services.

 

 

RECOMMENDED ACTION:

(1) Authorize the use of the Arizona State Contract for the purchase of imaging from Image Conversions and Management in the amount of $24,508.00, plus a 10% contingency; and (2) approve the sole source purchase of implementation services from DocUnited in the amount of $20,476.20, plus a 10% contingency.

 

B.

Consideration of Purchase Under the Arizona Drug Procurement Program:  Tactical operations team emergency response vehicle.

 

 

RECOMMENDED ACTION:

Approve the purchase of a tactical operations team emergency response vehicle from the Arizona Drug Procurement Program in the amount of $281,011.00, plus applicable tax and freight.

 

C.

Consideration of Sole Source Payment:  Software upgrades and installation services for the KIVA system.

 

 

RECOMMENDED ACTION:

Approve payment to Accela Government Software in an amount not to exceed $95,000.00 for KIVA Version 8.1, Accela GIS Version 6, Accela wireless remote inspector, and KIVA RFS module for code enforcement and stormwater inspectors.

 

D.

Consideration of Payment of Claims Expenses and/or Settlement Costs:  Walter and Kimberly Yuhl versus City of Flagstaff.

 

 

RECOMMENDED ACTION:

Authorize payments not to exceed a total of $50,000.00.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Annual Bid:  Repetitive motion therapy.

 

 

RECOMMENDED ACTION:

Approve the proposal from Terri Tarango in an amount not to exceed $20,000.00.

 

B.

Consideration of Annual Bid:  Publishing services.

 

 

RECOMMENDED ACTION:

Approve the bid from the Arizona Daily Sun at the rates listed in the staff summary attachment.

 

C.

Consideration of Annual Bid:  Holiday light display and decor.

 

 

RECOMMENDED ACTION:

Approve the proposal from Christmas Light Decorators in the amount of $74,989.12, plus applicable taxes and freight.

 

D.

Consideration of Lease of City Property:  11 West Cherry.

 

 

RECOMMENDED ACTION:

Approve the lease with Theatrikos Theater Company at the rates and terms listed in the staff summary attachment.

 

E.

Consideration of Lease:  700 East Butler Avenue.

 

 

RECOMMENDED ACTION:

Approve the lease agreement with Win Oil Company, Inc., at the rates and terms listed in the staff summary attachment.

 

F.

Consideration of Service Contract:  Fourth Street traffic interchange feasibility study.

 

 

RECOMMENDED ACTION:

Approve the contract with Parsons-Brinckerhoff in the amount of $59,994.00.

 

G.

Consideration of Construction Manager At Risk Contract:  Design services for the Pulliam Airport Master Plan Improvements, Runway 3-21 Extension and safety area.

 

 

RECOMMENDED ACTION:

(1)  Approve the Construction Manager at Risk contract with Ames Construction, Inc., in an amount not to exceed $147,941.00, subject to approval by the Federal Aviation Administration (FAA) and the Arizona Department of Transportation, Aeronautics Division (ADOTAD); (2) authorize the City Manager to execute the necessary documents subject to approval of the FAA and the ADOTAD; and (3) authorize change order authority in the amount of $14,794.10 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

H.

Consideration of Intergovernmental Agreement:  Refuse and recycling services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental with the Flagstaff Unified School District at the terms and conditions outlined in the staff summary attachment.

 

I.

Consideration of Intergovernmental Agreement:  $10,000.00 pass-through to the Northern Arizona University Nizhoni Academy.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Fort McDowell Yavapai Nation.

 

J.

Consideration of Intergovernmental Agreement:  $20,000.00 pass-through to the Northern Arizona University Nizhoni Academy.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Salt River Pima-Maricopa Indian Community.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Planning and Zoning Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a term expiring December, 2008.

 

B.

Consideration of PC SUB 06-012:  A request for tentative plat approval by the Roman Catholic Diocese of Phoenix for the San Francisco de Asis School and Church development, a subdivision consisting of seven parcels on an approximately 117 acre site located at 1600 East Route 66 in the RR, Rural Residential zoning district.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Public Hearing:  Water and wastewater rates and fees.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Resolution No. 2006-71:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled 2006 Revisions to Title 7 of the Flagstaff Water and Wastewater Code to update system capacity fees, users fees, service fees, and provide for a water resource development fee.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-71 by title only.

Adopt Resolution No. 2006-71.

 

C.

Consideration of Ordinance No. 2006-27:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the 2006 Revisions to Title 7 of the Flagstaff Water and Wastewater Code to update system capacity fees, user fees, service fees, and provide for a water resource development fee.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-27 for the first time by title only.

 

D.

Consideration of Public Hearing (PC REZ 2006-002):  A request by Cedar Ridge L.L.C. to rezone approximately 5.03 acres of land located at 2500 South Woody Mountain Road from RR, Rural Residential District to HR, High Density Residential District.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

E.

Consideration of Ordinance No. 2006-28:  An ordinance rezoning approximately 5.03 acres of land located at 2500 South Woody Mountain Road from RR, Rural Residential District to HR, High Density Residential District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-28 for the first time by title only.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Resolution No. 2006-55:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and designated as new Chapter 3.09 of the Flagstaff City Code regarding the grant, modification, renewal, transfer and regulation of cable licenses.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-55 by title only.

Adopt Resolution No. 2006-55.

 

B.

Consideration of Ordinance No. 2006-25:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending Title 3 of the Flagstaff City Code and adopting by reference new Chapter 3.09 regarding the grant, modification, renewal, transfer and regulation of cable licenses.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-25 for the first time by title only.

 

C.

Consideration of Resolution No. 2006-72:  A resolution authorizing the City of Flagstaff (“City”) to enter into a cable services licenses agreement, a broadband network agreement (“Citynet Agreement”) and a letter agreement with NPG Cable of Arizona, Inc. (“NPG”).

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-72 by title only.

Adopt Resolution No. 2006-72.

 

D.

Consideration of Resolution No. 2006-73:  A resolution in support of the League of Cities and Towns and municipalities across the State of Arizona declaring October 15-21, 2006, Arizona Cities & Towns Week.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-73 by title only.

Adopt Resolution No. 2006-73.

 

11.    OTHER BUSINESS

 

A.

Consideration of Appointments:  Magistrates Pro Tempore.

 

 

RECOMMENDED ACTION:

Discuss in executive session and make the appointments at the Council meeting.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT