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NOTE:
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IN ACCORDANCE WITH
PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE
SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM
TRANSCRIPTS. ONLY THE ACTIONS TAKEN
AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS OF CITY COUNCIL MEETINGS
ARE ON FILE IN THE CITY CLERK’S OFFICE.
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SUMMARIZED MINUTES
COUNCIL MEETING
October
3, 2006
6:00
p.m.
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A Meeting of
the Flagstaff City Council was held on October 3, 2006 convening at 6:05
P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff,
Arizona.
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CALL TO
ORDER
The Meeting
was called to order by Mayor Donaldson.
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1. PLEDGE OF ALLEGIANCE
Councilmember
Swanson asked those present to stand for the Pledge of Allegiance.
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2. INVOCATION
Councilmember
Swanson led a moment of silence.
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3. ROLL CALL
On roll call,
the following were present:
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Mayor Donaldson
Vice-Mayor Overton
Councilmember Cooper
Councilmember Haughey
Councilmember Kelty
Councilmember Swanson
Councilmember White
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Also present were:
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City Manager, Dave Wilcox
City Attorney, Patricia
Boomsma
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4. MINUTES
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A.
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Consideration of Minutes: Regular Council Meeting of September 19, 2006.
RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.
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Vice-Mayor Overton moved to
approve the Minutes as submitted, seconded by Councilmember Haughey. The motion passed on unanimous vote.
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5. PUBLIC PARTICIPATION
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None.
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6. CONSENT – GENERAL
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A.
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Consideration of Sole Source Payment:
Bio-tower bearing for the Wildcat Hill Wastewater Treatment Plant.
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RECOMMENDED ACTION:
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Approve payment to Enviroquip in the amount of $17,500.00.
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B.
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Consideration of Payment: Reimbursement for fuel
reduction forest treatment work.
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RECOMMENDED ACTION:
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Approve the payment to Little America Hotel in the amount of
$34,600.00.
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C.
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Consideration of Payment: USDA Forest Service Master
Special Use Permit.
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RECOMMENDED ACTION:
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Approve payment to the USDA Forest Service in the amount of
$37,433.00.
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D.
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Consideration of Payment: Annual contribution to the
Greater Flagstaff Forests Partnership.
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RECOMMENDED ACTION:
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Approve payment to the Greater Flagstaff Forests Partnership in the
amount of $20,000.00.
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E.
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Consideration of Expenditure: Advertising for the Flagstaff
Convention and Visitors Bureau.
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RECOMMENDED ACTION:
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Approve the expenditure to the AAA Arizona-New Mexico Tourbook in the
amount of $18,802.00, plus tax, including a 10% contingency.
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Councilmember Haughey moved to
approve the Consent-General Calendar.
The motion was seconded by Councilmember Swanson and passed on
unanimous vote.
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7. CONSENT – CONTRACTUAL
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A.
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Consideration of Bids: Temporary traffic signal at the Butler
Avenue/Fourth Street intersection.
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RECOMMENDED ACTION:
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(1) Reject the bid received; and (2) rebid the project with a longer
project time.
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B.
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Consideration of Service Contract:
Community homebuyer assistance program.
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RECOMMENDED ACTION:
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Approve the contract with Housing For Mesa, Inc. in an amount not to
exceed $400,000.00 and authorize the City Manager to execute the necessary
documents.
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C.
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Consideration of Consulting Services Contract: Design
services for the Sunnyside Improvements Phase IV project.
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RECOMMENDED ACTION:
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Approve the contract
with Arizona Engineering Company in the amount of $444,829.00, which includes
a $31,035.00 (7.5%) contract allowance, and a 130-day contract time; (2)
authorize the City Manager to execute the necessary documents; and (3)
authorize change order authority in the amount of $41,379.00 to cover
potential costs associated with unanticipated or additional items of work.
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Councilmember Swanson moved to
approve the Consent-Contractual Calendar with the exception of Item 7B. The motion was seconded by Vice-Mayor
Overton and passed on unanimous vote.
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Returning to Item 7B,
Councilmember White moved to approve the recommended action, seconded by
Councilmember Cooper.
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Councilmember Kelty moved to
recess into Executive Session for legal advice regarding the Community
Homebuyer Assistance program service contract. The motion was seconded by Councilmember Swanson and passed on
unanimous vote.
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The Council Meeting reconvened
at 6:35 p.m.
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Erika Mazza, Housing and
Neighborhood Planner, discussed the details of a memo from George Rodriguez,
Community Housing Manager, entitled “Community Homebuyer Assistance Program
Clarification.”
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The previous evening,
Councilmember White requested information on the cost of administering the
Community Homebuyer Assistance Program (CHAP) in-house. Ms. Mazza reported that the full burdened
rate for this position would be approximately $77,000 per year. In addition to administering the CHAP
contract, the individual could also administer other programs such as
1) HUD specified homebuyer education curriculum, 2) income verification
for all programs, and 3) homebuyer counseling: pre and post purchase.
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During a discussion of
administrative costs typically charged by non-profits for homebuyer
assistance, George Rodriguez, Community Housing Manager, stated that fees
typically range from 2% to 10% of the transaction.
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The following individuals spoke
in opposition to the staff recommendation:
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Helen Hudgens Ferrell,
Executive Director of BOTHANDS
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David Lembke, 1409 W. Louise
Way, local realtor
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Mark Guard, 3030 W. Wilson
Drive, small business owner
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The following arguments were
cited as reasons to reject the staff recommendation:
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BOTHANDS provides thorough
education and counseling to its clients, and provides 8:00 a.m. to 5:00 p.m.,
Monday through Friday, face-to-face, service to the community.
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The bid from BOTHHANDS does not
show the leverage provided by the six to eight volunteers that work on the
underwriting committee, including realtors, lenders, appraisers, and title
people.
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Additional unsecured funding
has not been needed by BOTHANDS.
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BOTHANDS already has a program
in place in Flagstaff with established partnerships and a volunteer base.
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If Housing For Mesa is awarded
the contract, administrative dollars will be going out of the community.
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John Smith, President of
Housing For Mesa, stated his belief in the competitive bid process, which
evaluates performance, cost of the jurisdiction, and the leverage funds
brought into the community. The
Request for Proposal (RFP) process is not about keeping services local, it is
about providing the best services to families that live and work in
Flagstaff. His company is accountable
to its jurisdictions, accountable to any contract awarded, and they have
exceeded the RFP requests under budget.
Their comprehensive application is their approach to service delivery;
it is indicative of how they run their business.
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Councilmembers supporting
staff’s recommendation to approve the
contract with Housing For Mesa did so because:
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Once a company is established
in town, their activities are in town, and they become local and contribute
to the local community.
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If a competitive and consistent
bid process is valued, Housing For Mesa is the most responsive bidder.
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Much of BOTHANDS program
information came to the Council after the RFP process was closed.
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The overhead cap and leverage
backup provided suggests it is more likely that Housing For Mesa will match
the goals as outlined in the RFP.
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Housing For Mesa will provide
as much presence in Flagstaff as is required to get the job done.
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The Council has a duty to its
citizens to make sure public funds are spent well, and Housing For Mesa has
shown they can provide the services more efficiently, with lower overhead,
and more leveraged funds.
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Housing For Mesa is willing to
address the permanent affordability piece that is currently missing from the
program.
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Councilmembers who opposed
staff’s recommendation did so because:
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The matrix used to score the
RFP’s should have included points for being local, having staff based in the
community, and for having local partners.
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BOTHANDS is more likely to
succeed because they have people in town, which is superior to an 800 number
or an internet site, and they have established credibility with lenders,
builders, and realtors.
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BOTHANDS understands the
complexity of Flagstaff’s housing market.
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There would be “more bang for
the buck” with BOTHANDS because of the multiplier effect (local companies
tend to generate business for other local companies).
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Because greenhouse gases are a
concern to this community, encouraging more driving to commute to Flagstaff
is not desirable.
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In dealing with human beings,
the lowest responsive bid isn’t always the best choice.
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The motion passed on majority
roll call vote as follows:
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Mayor Donaldson
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Aye
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Vice-Mayor Overton
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Nay
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Councilmember Cooper
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Aye
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Councilmember Haughey
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Nay
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Councilmember Kelty
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Aye
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Councilmember Swanson
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Nay
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Councilmember White
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Aye
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8. BOARDS AND COMMISSIONS
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A.
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Consideration of Appointments: Diversity Awareness
Commission.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make one
appointment to a partial term expiring February, 2007, and one appointment to
a term expiring February, 2009.
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Vice-Mayor Overton moved to
appoint Charlotte Dodgson to a term expiring February of 2009. The motion was seconded by Councilmember
Kelty and passed on unanimous vote.
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B.
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Consideration of Appointments: Library Board.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make one
appointment to a partial term expiring November, 2007, and one appointment to
a partial term expiring November, 2008.
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Councilmember Cooper moved to
appoint Joyce Taylor to a partial term expiring November, 2008, and Thomas
Drumm to a partial term expiring November, 2007. The motion was seconded by Councilmember Haughey and passed on
unanimous vote.
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C.
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Consideration of Appointments: Disability Awareness
Commission.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make one
appointment to a partial term expiring March, 2008.
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Councilmember White moved to
appoint Christopher Lanterman to a partial term expiring March of 2008,
seconded by Councilmember Haughey.
The vote was unanimous in favor.
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D.
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Consideration of Appointments: Airport Commission.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make two
appointments to terms expiring October, 2009.
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Councilmember Haughey moved to
appoint Dave McMullen to a term expiring October, 2009. The motion was seconded by Vice-Mayor
Overton and passed on unanimous vote.
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Councilmember Haughey moved to
appoint Joe Galli to a term expiring October, 2009, seconded by Vice-Mayor
Overton. The motion passed on
majority vote with Mayor Donaldson, Vice-Mayor Overton, and Councilmembers
Cooper, Haughey, Kelty and White in favor, and Councilmember Swanson opposed.
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E.
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Consideration of Appointments: Clean and Green Committee.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make two
appointments to terms expiring October, 2009.
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Councilmember White moved to
appoint Hope Greer and Jeran Fox to terms expiring October, 2009. The motion was seconded by Councilmember
Haughey and passed on unanimous vote.
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9. PUBLIC HEARINGS
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A.
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Consideration
of Liquor License Application:
Saul Rodriguez, “Tacos Los Altos”, 3650 E. Route 66, Series 12, New
License.
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RECOMMENDED ACTION:
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Open the public
hearing.
Receive citizen input.
Close the public
hearing.
The City Council has
the option to:
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(1)
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Forward the
application to the State with a recommendation for approval;
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(2)
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Forward the
application to the State with no recommendation; or
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(3)
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Forward the
application to the State with a recommendation for denial based on the
testimony received at the public hearing and/or other factors.
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Withdrawn.
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10. ORDINANCES AND RESOLUTIONS
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A.
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Consideration of Resolution No. 2006-66: A
resolution abandoning public utility easements in the 3000 block of East
Industrial Drive.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-66 by title only.
Adopt Resolution No. 2006-66.
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Vice-Mayor Overton moved to
read Resolution No. 2006-66 by title only, seconded by Councilmember
Haughey. The motion passed on
unanimous vote and title was read as follows:
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Resolution No. 2006-66
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A resolution abandoning public utility easements in the 3000 block of
East Industrial Drive.
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Councilmember Cooper moved to
adopt Resolution No. 2006-66. The
motion was seconded by Vice-Mayor Overton and passed on unanimous vote.
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B.
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Consideration of Resolution No. 2006-68: A
resolution abandoning a public utility easement at the northwest corner of
Butler Avenue and 4th Street.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-68 by title only.
Adopt Resolution No. 2006-68.
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Vice-Mayor Overton moved to
read Resolution No. 2006-68 by title only, seconded by Councilmember
Cooper. The motion passed on
unanimous vote and title was read as follows:
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Resolution No. 2006-68
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A resolution abandoning a public utility easement at the northwest
corner of Butler Avenue and 4th Street.
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Councilmember Haughey moved to
adopt Resolution No. 2006-68, seconded by Vice-Mayor Overton. The vote was unanimous in favor.
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C.
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Consideration of Resolution No. 2006-69: A
resolution abandoning a joint use access easement between Tract 7B and Tract
7C, Pulliam Airport Airpark, Unit 1 Amended.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-69 by title only.
Adopt Resolution No. 2006-69.
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Vice-Mayor Overton moved to
read Resolution No. 2006-69 by title only, seconded by Councilmember
Swanson. The motion passed on
unanimous vote and title was read as follows:
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Resolution No. 2006-69
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A resolution abandoning a joint use access easement between Tract 7B
and Tract 7C, Pulliam Airport Airpark, Unit 1 Amended.
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Councilmember Haughey moved to
adopt Resolution No. 2006-69. The
motion was seconded by Councilmember Cooper and passed on unanimous vote.
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11. OTHER BUSINESS
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(No items were
submitted.)
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12. INFORMATIONAL ITEMS TO OR FROM MAYOR,
COUNCIL OR CITY MANAGER.
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None.
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13. ADJOURNMENT
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Vice-Mayor Overton moved to
adjourn into Executive Session, seconded by Councilmember White. The motion passed on unanimous vote. The Council Meeting was adjourned at 7:33
P.M.
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MAYOR
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ATTEST:
CITY
CLERK
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CERTIFICATION
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STATE OF ARIZONA,
Coconino County.
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)
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ss.
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I, MARGIE BROWN, do hereby
certify that I am the City Clerk of the City of Flagstaff, County of
Coconino, State of Arizona, and that the above Minutes are a true and correct
summary of the Meeting of the Council of the City of Flagstaff held on
October 3, 2006. I further certify
that the Meeting was duly called and held and that a quorum was present.
DATED this 18th day of October,
2006.
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CITY
CLERK
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