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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, NOVEMBER 21, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.         PLEDGE OF ALLEGIANCE.

 

 

2.         INVOCATION.

 

 

3.         ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

No Minutes were submitted.

 

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Authorization to Enter Into Settlement and Release Agreement and Stipulation for Entry of Stipulated Judgment:  City of Flagstaff v. W. L. Gore & Associates, et al.

 

 

RECOMMENDED ACTION:

Authorize the Mayor to execute the Settlement and Release Agreement and authorize Ayers & Brown, P.C., to execute the Stipulation for Entry of Stipulated Judgment settling the condemnation action filed in the Coconino County Superior Court for the acquisition of fee interests, a slope easement, a drainage easement, and a temporary construction easement as described in Exhibits 1 through 6 of the Settlement and Release Agreement.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Asphaltic concrete.

 

 

RECOMMENDED ACTION:

Approve the bid extension to Rinker Material for 3/4” asphaltic concrete with 5% oil at $50.50 per ton; 3/8” asphaltic concrete with 5.5% oil at $55.00 per ton; and 1/2” asphaltic concrete with 6% oil at $52.50 per ton, plus applicable taxes.

 

B.

Consideration of Annual Bid:  City vehicles.

 

 

RECOMMENDED ACTION:

(1)

Accept the bid from Bob Sellers Toyota for the purchase of three hybrid compact sedans for a cost of $67,584.00, plus applicable sales tax;

 

 

(2)

Accept the bid from Winslow Ford for the purchase of a minivan in the amount of $17,767.25, plus applicable sales tax;

 

 

(3)

Accept the bid from Jim Babbitt Ford for the purchase of three hybrid SUV compact vehicles, one hybrid SUV compact 4-wheel drive vehicle; one full size SUV 4X4; one 4x4 regular cab 1/2-ton pick-up truck, and five police sedans in the amount of $256,806.66, plus applicable sales tax; and

 

 

(4)

Reject the bids received on a mid-size 4X4 SUV, mid-sized extended cab 4X4 pick-up truck; 3/4-ton regular cab 4X2 pick-up trucks; 3/4 ton regular cab 4X4 pick-up trucks; 3/4 ton extended cab 4X4 pick-up trucks; and 1-1/2 ton diesel cab and chassis pick-up trucks.

 

C.

Consideration of Service Contract:  Recruitment, selection, and facilitation services.

 

 

RECOMMENDED ACTION:

Approve the agreement with Latshaw & Associates at a rate of $150.00 per hour, plus reimbursables.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Diversity Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a partial term expiring February, 2007.

 

B.

Consideration of Appointments:  Water Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a term expiring December, 2009.

 

C.

Consideration of Appointments:  Historic Preservation Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the four appointments at the Council meeting.

 

D.

Consideration of PC SUB 2006-014:  A request for tentative plat approval from Lone Tree Investments for Deer Creek Crossing Subdivision, Unit 1, containing 38 single family lots on 42.5 acres of land located at 4201 South Clubhouse Circle Drive in the RI, Residential Zoning District (Conditional).

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

(No items were submitted.)

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-26:  An ordinance adopting the Engineering Design and Construction Standards and Specifications, 2006 Edition.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-26 for the final time by title only.

Adopt Ordinance No. 2006-26.

 

B.

Consideration of Resolution No. 2006-75:  A resolution approving the first supplement to Development Agreement among the City of Flagstaff, Premiere Acquisitions, L.L.C., Luxury Lofts and Cedar Ridge Investments, L.L.C.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-75 by title only.

Adopt Resolution No. 2006-75.

 

C.

Consideration of Ordinance No. 2006-28:  An ordinance rezoning approximately 5.03 acres of land located at 2500 South Woody Mountain Road from RR, Rural Residential District to HR, High Density Residential District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-28 for the final time by title only.

Adopt Ordinance No. 2006-28.

 

D.

Consideration of PC SUB 06-013:  A request for tentative plat approval by Cedar Ridge Investments, L.L.C. for “Cedar Ridge at Presidio”, a planned development containing fifty (50) detached single-family residential lots on a 5.03 acre site located at 2500 South Woody Mountain Road in the HR, High Density Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.  Approval is contingent upon the effective date of Ordinance No. 2006-28.

 

E.

Consideration of Ordinance No. 2006-29:  An ordinance dedicating City of Flagstaff land as a public right of way at the Flagstaff Pulliam Airport Airpark.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-29 for the final time by title only.

Adopt Ordinance No. 2006-29.

 

F.

Consideration of Ordinance No. 2006-31:  An ordinance amending rezoning Ordinance No. 2006-13 to correct the legal descriptions attached to Ordinance No. 2006-13, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-31 for the first time by title only.

Read Ordinance No. 2006-31 for the final time by title only.

Adopt Ordinance No. 2006-31.

 

G.

Consideration of Ordinance No. 2006-33:  An ordinance approving agreement with Coconino County for temporary easement for water well exploration and option to purchase perpetual production water well easement at Ft. Tuthill.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-33 for the final time by title only.

Adopt Ordinance No. 2006-33.

 

H.

Consideration of Resolution No. 2006-74:  A resolution approving a cooperative funding agreement between the City of Flagstaff (“City”) and the Guidance Center, Inc. (“Guidance Center”) for the establishment, operation and maintenance of an intake triage unit for the initial detoxification treatment and care of publicly intoxicated persons.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-74 by title only.

Adopt Resolution No. 2006-74.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS T O OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT