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AGENDA

 

 

REGULAR COUNCIL MEETING

 

TUESDAY, DECEMBER 5, 2006

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

 

CALL TO ORDER

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.         PLEDGE OF ALLEGIANCE.

 

 

 

2.         INVOCATION.

 

 

 

3.         ROLL CALL:

 

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

 

4.      MINUTES.

 

 

 

A.

Consideration of Minutes: Special Council Meeting of October 25, 2006 and Regular Council Meeting of November 7, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

 

5.      PUBLIC PARTICIPATION

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

 

6.      CONSENT - GENERAL:

 

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

 

A.

Consideration of Purchase Under State Contract:  City Council and City Manager office remodels.

 

 

 

RECOMMENDED ACTION:

Authorize use of the Arizona State Contract for the purchase of office systems for the City Council and City Manager offices in the amount of $37,809.60, plus a 10% contingency.

 

 

B.

Consideration of Confirming Payment and Authorization to Extend Bid:  Cityscape.

 

 

 

RECOMMENDED ACTION:

(1) Approve confirming payment to Peak Publishing in the amount of $11,802.49 for the fall issue of Cityscape; and (2) extend the bid for two additional issues at a cost of $11,802.49 per issue, plus additional ancillary costs and applicable taxes.

 

 

C.

Consideration of Sole Source Payment:  Repairs to reclaimed water pump number three.

 

 

 

RECOMMENDED ACTION:

Approve payment to Quadna in the amount of $16,007.95, plus applicable tax and freight.

 

 

D.

Consideration of Sole Source Payment:  Submersible propeller pump for the Rio de Flag Water Reclamation Plant.

 

 

 

RECOMMENDED ACTION:

Approve payment to James Cooke and Hobson, Incorporated in the amount of $24,188.00, plus applicable tax and freight.

 

 

7.      CONSENT – CONTRACTUAL

 

 

A.

Consideration of Extension of Annual Bid:  Streetlight maintenance.

 

 

 

RECOMMENDED ACTION:

Approve the second extension to Fluoresco Lighting and Signs in the amount of $1.35 per pole per month, plus ancillary costs and services as needed.

 

 

B.

Consideration of Bids:  Flagstaff Urban Trails System signage program.

 

 

 

RECOMMENDED ACTION:

(1) Approve the proposal from A Dye Design, Inc., in an amount not to exceed $54,359.00; and (2) authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration of Change Order No. 1:  Economic development services master agreement.

 

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 with the Greater Flagstaff Economic Council to provide a comprehensive scope of work for the current fiscal year and adding monthly reporting.

 

 

D.

Consideration of Construction Contract:  Butler Avenue/Fourth Street temporary traffic signal project.

 

 

 

RECOMMENDED ACTION:

(1) Approve the construction contract with N. J. Shaum and Sons Inc. in the amount of $222,225.00, which includes a contract allowance of $19,300.00, and a contract time of 150 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration of Design Services Consulting Contract:  Franklin waterline improvements.

 

 

 

RECOMMENDED ACTION:

(1) Approve the contract with WLB Group in an amount not to exceed $54,000.00, which includes a $5,000.00 contract allowance and a $5,000.00 contingency for post design services; and (2) authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration of Consulting Services Contract:  Arbitrage services for bond compliance.

 

 

 

RECOMMENDED ACTION:

(1) Approve the service contract with Bond Logistix, LLC in an amount not to exceed $2,400.00 per applicable bond issue; and (2) authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration of Design Services Agreement:  Industrial Drive street improvements design.

 

 

 

RECOMMENDED ACTION:

(1) Approve the agreement with J2 Engineering and Environmental Design in an amount not to exceed $104,277.00, which includes a contract allowance of $9,480.00 (10%), and a contract time of 330 calendar days; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $9,480.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

 

H.

Consideration of Memorandum of Understanding:  Science and technology park.

 

 

 

RECOMMENDED ACTION:

Approve the Memorandum of Understanding with Plaza/Higgins for the development of a private science and technology park.

 

8.     BOARDS AND COMMISSIONS

 

 

A.

Consideration of Appointments:  Stormwater Advisory Committee.

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make six appointments to the terms identified in the staff summary report.

 

 

B.

Consideration of Appointments:  Building and Fire Code Board of Appeals.

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring October, 2011; two appointments to adjusted terms expiring October, 2012; and adjust the term of Greg Hancock to expire in October 2010.

 

 

C.

Consideration of Removal from Office:  Youth Commission.

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appropriate removal.

 

 

10.    ORDINANCES AND RESOLUTIONS

 

 

A.

Consideration of Ordinance No. 2006-34:  An ordinance establishing the role of City Councilmembers on City Boards and Commissions.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-34 for the first time by title only.

 

B.

Consideration of Resolution No. 2006-72:  A resolution authorizing the City of Flagstaff (“City”) to enter into a cable services license agreement, a broadband network agreement (“Citynet Agreement”) and a letter agreement with NPG Cable of Arizona, Inc. (“NPG”).

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-72 by title only.

Adopt Resolution No. 2006-72.

 

11.    OTHER BUSINESS

 

 

A.

Consideration of Appointments and Salary Adjustments:  Magistrates Pro Tem.

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments and salary adjustments.

 

 

B.

Consideration of a Request for Proposal Process:  Identification and selection of an executive search firm to assist in the recruitment of a City Manager.

 

 

 

RECOMMENDED ACTION:

Discuss the process and direct staff to move forward with a request for proposals for an executive search firm.

 

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

 

 

13.    ADJOURNMENT