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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, DECEMBER 19, 2006

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of November 21, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Authorization to Use Federal Government Purchasing Contracts:  Panasonic Powerbook Notebook computers.

 

 

RECOMMENDED ACTION:

Authorize the use of Federal Government to purchase 15 Panasonic Powerbook Notebook computers in an amount not to exceed $55,625.00, plus applicable taxes and shipping.

 

B.

Consideration of Purchase Under Arizona State Contract:  Grant-funded communications equipment.

 

 

RECOMMENDED ACTION:

Approve use of the Arizona State Contract to purchase a communications controller and related communications equipment in an amount not to exceed the grant funds of $110,000.00.

 

C.

Consideration of Sole Source Payment:  Construction of cogeneration unit at the Wildcat Wastewater Treatment Plant.

 

 

RECOMMENDED ACTION:

Approve payment to APS Energy Service in an amount not to exceed $2,000,000.00, including $8,311.00 in change order authority for the City Manager.

 

D.

Consideration of Acceptance of Grant Funds:  Sunnyside Neighborhood Association Weed and Seed Fiscal Year 2006/07 Program.

 

 

RECOMMENDED ACTION:

Approve acceptance of $37,200.00 in grant funds on a reimbursement basis from the United States Department of Justice.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Disposition of hazardous waste.

 

 

RECOMMENDED ACTION:

Approve the first, one-year proposal extension to Clean Harbors Environmental Services, Inc., in an amount not to exceed $53,000.00.

 

B.

Consideration of Extension of Annual Bid:  Laboratory testing services.

 

 

RECOMMENDED ACTION:

Approve the first, one-year proposal extension to Test America (formerly Del Mar Analytical), Montgomery Watson Laboratories, Legend Technical Services, and Aerotech Environmental Laboratories (formerly Precision Analytical) in a total aggregate amount not to exceed $135,218.00.

 

C.

Consideration of Bids:  Sale of the westerly 17.6 ft. of City property located at 511 South Lone Tree.

 

 

RECOMMENDED ACTION:

Accept the bid from Carol Mueller for payment of $17,600.00 to the City.

 

D.

Consideration of Memorandum of Understanding:  Science and technology park on the United States Geological Survey campus.

 

 

RECOMMENDED ACTION:

Approve the memorandum of understanding with Plaza/ Higgins.

 

E.

Consideration of Service Agreement:  Dispatch services.

 

 

RECOMMENDED ACTION:

Approve the agreement with Flagstaff Medical Center with a $150,000.00 annual payment to the City.

 

F.

Consideration of Grant Agreement:  Arizona Governor’s Office of Highway Safety for “Drunk Driving.  Over the Limit.  Under Arrest.” national enforcement campaign.

 

 

RECOMMENDED ACTION:

Approve the grant agreement and authorize acceptance of $25,000.00 in grant funding.

 

G.

Consideration of Intergovernmental Agreement:  Housing stabilization program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County for the Coconino County Community Services Department to administer the CDBG-funded housing stabilization program.

 

H.

Consideration of Intergovernmental Agreement:  Dispatch services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the U.S. Forest Service with payment to the City in the amount of $4,000.00.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Building and Fire Code Board of Appeals.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring October, 2011; two appointments to adjusted terms expiring October, 2012; and adjust the term of Greg Hancock to expire in October, 2010.

 

B.

Consideration of Appointments:  Disability Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make an appointment to a partial term and a subsequent full term expiring in March, 2010.

 

C.

Consideration of PC SUB 06-016:  A request for tentative plat approval for High Country Estates, a 34-unit residential townhouse subdivision on a 6.16-acre site located at 250 West High Country Trail in the MR, Multi-Family Residential Zoning District.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Public Hearing (PC LUP 2006-003):  A proposed amendment to the Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation for approximately .66 acres of land located at 2650 South Beulah Boulevard from Urban Open Space to Commercial Regional Category.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Public Hearing (PC 2006-003):  Rezoning of approximately 6.69 acres at 2650 South Beulah Boulevard from UC, Urban Commercial District Conditional, and RR, Rural Residential to UC, Urban Commercial District Conditional.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

C.

Consideration of Resolution No. 2006-77:  A resolution designating the document known as the “Juniper Point Specific Plan and Juniper Point Code” as a public record.

 

 

RECOMMENDED ACTION

Read Resolution No. 2006-77 by title only.

Adopt Resolution No. 2006-77.

 

D.

Consideration of Public Hearing on Resolution No. 2006-78:  A resolution of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff Area Regional Land Use and Transportation Plan creating “Traditional Neighborhood District” as a new land use, replacing and adding related definitions of terms, and executing minor “housekeeping” text changes.

 

 

RECOMMENDED ACTION

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Read Resolution No. 2006-78 by title only.

Adopt Resolution No. 2006-78.

 

E.

Consideration of Public Hearing on Resolution No. 2006-79:  A resolution of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff Area Regional Land Use and Transportation Plan, Map 3 (Regional Land Use Plan) and Map 4 (City Land Use Plan), changing the land use designation of Assessor’s Parcel Numbers 104-14-001B and 104-14-003C, comprising approximately 320 acres of land located south of Interstate 40 and north of John Wesley Powell Boulevard, immediately east of the Coconino County Community College and west of Section 27, T21N, R7E, from “Planning Reserve Area” to “Traditional Neighborhood District.”

 

 

RECOMMENDED ACTION

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Read Resolution No. 2006-79 by title only.

Adopt Resolution No. 2006-79.

 

F.

Consideration of Public Hearing on Resolution No. 2006-80:  A resolution of the City of Flagstaff, Arizona, adopting the Juniper Point Specific Plan affecting Assessor’s Parcel Numbers 104-14-001B and 104-14-003C, comprising approximately 320 acres of land located south of Interstate 40 and north of John Wesley Powell Boulevard, immediately east of the Coconino County Community College and west of Section 27, T21N, R7E.

 

 

RECOMMENDED ACTION

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

Read Resolution No. 2006-80 by title only.

Adopt Resolution No. 2006-80.

 

G.

Consideration of Resolution No. 2006-81:  A resolution approving an agreement for waiver of claims for diminution in value for land use laws applicable to property located northeast of the corner of Lone Tree Road and John Wesley Powell Boulevard, known as the Juniper Point Project.

 

 

RECOMMENDED ACTION

Read Resolution No. 2006-81 by title only.

Adopt Resolution No. 2006-81.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2006-34:  An ordinance establishing the role of City Councilmembers on Boards and Commissions.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-34 for the final time by title only.

Adopt Ordinance No. 2006-34.

 

B.

Consideration of Ordinance No. 2006-35:  An ordinance of the City Council of the City of Flagstaff, Arizona (“City”), amending City Code Section 4-01-001-005 “Amendments” regarding the International Building Code, 2003 Edition, and the International Residential Code, 2003 Edition.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-35 for the first time by title only.

 

C.

Consideration of Resolution No. 2006-76:  A resolution approving Amendment No. 1 to an intergovernmental agreement between the Arizona Department of Transportation and the City of Flagstaff authorizing exchange of Highway User Revenue Funds for the Route 66 at East Arrowhead Avenue bus pullout roadway reconstruction project.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-76 by title only.

Adopt Resolution No. 2006-76.

 

11.    OTHER BUSINESS

 

A.

Consideration of Street Closure:  Flagstaff Route 66 Days festival.

 

 

RECOMMENDED ACTION:

Allow the Aspen Avenue and Birch Avenue street closures on Saturday, September 8, 2007.

 

B.

Consideration of Appointment:  Acting City Manager.

 

 

RECOMMENDED ACTION:

Appoint John Holmes as Acting City Manager and approve an employment contract.

 

C.

Consideration of Appointment:  Councilmember representative to the bid evaluation committee for the City Manager executive search firm.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and make the appointment at the Council meeting.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT