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NOTE:
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IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND
THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS
ARE NOT VERBATIM TRANSCRIPTS. ONLY
THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS OF CITY COUNCIL MEETINGS
ARE ON FILE IN THE CITY CLERK’S OFFICE.
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SUMMARIZED
MINUTES
COUNCIL
MEETING
November 21, 2006
6:00 p.m.
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A Meeting of
the Flagstaff City Council was held on Tuesday, November 21, 2006 convening
at 6:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue,
Flagstaff, Arizona.
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CALL TO
ORDER
The Meeting
was called to order by Mayor Donaldson.
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1. PLEDGE OF ALLEGIANCE
Councilmember
Cooper asked those present to stand for the Pledge of Allegiance.
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2. INVOCATION
Councilmember
Cooper led a moment of silence.
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3. ROLL CALL
On roll call,
the following were present:
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Mayor Donaldson
Vice-Mayor Overton
Councilmember Cooper
Councilmember Haughey
Councilmember Kelty
Councilmember Swanson
Councilmember White
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Also present were:
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City Manager, Dave Wilcox
City Attorney, Patricia
Boomsma
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4. MINUTES
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5. PUBLIC PARTICIPATION
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6. CONSENT – GENERAL
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A.
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Consideration of Authorization to Enter Into Settlement and Release
Agreement and Stipulation for Entry of Stipulated Judgment: City of
Flagstaff v. W. L. Gore & Associates, et al.
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RECOMMENDED ACTION:
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Authorize the Mayor to execute the
Settlement and Release Agreement and authorize Ayers & Brown, P.C., to
execute the Stipulation for Entry of Stipulated Judgment settling the
condemnation action filed in the Coconino County Superior Court for the
acquisition of fee interests, a slope easement, a drainage easement, and a
temporary construction easement as described in Exhibits 1 through 6 of the Settlement
and Release Agreement.
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Vice-Mayor
Overton moved to approve the Consent-General Calendar. The motion was
seconded by Councilmember Cooper and passed on unanimous vote.
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Linda Lance,
Horizon Moving Systems, has learned that it could be another ninety days
before the conveyance goes into effect. The ninety-day delay creates problems
because the ten-year funding for the property has come due. The current
appraisal is less than it will be in ninety days and the legal survey will
not be accurate.
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Rick Barrett,
Community Improvements Director, stated he was unfamiliar with the company’s
situation. 3/10 of an acre was taken away from the original parcel size, but
to compensate for this loss, they will receive 6/10 of an acre parcel which
will enlarge the parcel from its pre-project condition
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It was agreed
that the City of Flagstaff will provide assistance, including legal
descriptions and a letter to the bank if needed.
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7. CONSENT – CONTRACTUAL
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A.
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Consideration of Extension of Annual Bid: Asphaltic
concrete.
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RECOMMENDED ACTION:
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Approve the bid extension to Rinker Material for 3/4” asphaltic
concrete with 5% oil at $50.50 per ton; 3/8” asphaltic concrete with 5.5% oil
at $55.00 per ton; and 1/2” asphaltic concrete with 6% oil at $52.50 per ton,
plus applicable taxes.
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B.
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Consideration of Annual Bid: City vehicles.
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RECOMMENDED ACTION:
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(1)
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Accept the bid from Bob Sellers Toyota for the purchase of three
hybrid compact sedans for a cost of $67,584.00, plus applicable sales tax;
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(2)
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Accept the bid from Winslow Ford for the purchase of a minivan in the
amount of $17,767.25, plus applicable sales tax;
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(3)
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Accept the bid from Jim Babbitt Ford for the purchase of three hybrid
SUV compact vehicles, one hybrid SUV compact 4-wheel drive vehicle; one full
size SUV 4X4; one 4x4 regular cab 1/2-ton pick-up truck, and five police
sedans in the amount of $256,806.66, plus applicable sales tax; and
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(4)
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Reject the bids received on a mid-size 4X4 SUV, mid-sized extended cab
4X4 pick-up truck; 3/4-ton regular cab 4X2 pick-up trucks; 3/4 ton regular
cab 4X4 pick-up trucks; 3/4 ton extended cab 4X4 pick-up trucks; and 1-1/2
ton diesel cab and chassis pick-up trucks.
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C.
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Consideration of Service Contract:
Recruitment, selection, and facilitation services.
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RECOMMENDED ACTION:
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Approve the agreement with Latshaw & Associates at a rate of
$150.00 per hour, plus reimbursables.
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Councilmember Cooper moved to
approve Consent-Contractual Calendar, seconded by Vice-Mayor Overton. The
vote was unanimous in favor.
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8. BOARDS AND COMMISSIONS
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A.
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Consideration of Appointments: Diversity Awareness
Commission.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make one
appointment to a partial term expiring February, 2007.
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Vice-Mayor Overton moved to
appoint Patricia Garcia to a term expiring February, 2007. The motion was
seconded by Councilmember White and passed on unanimous vote.
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B.
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Consideration of Appointments: Water Commission.
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RECOMMENDED ACTION:
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Discuss in Executive Session and, at the Council meeting, make one
appointment to a term expiring December, 2009.
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Councilmember Haughey moved to
reappoint Gay Chanler to a term expiring December, 2009. The motion was
seconded by Councilmember White and passed on unanimous vote.
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C.
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Consideration of Appointments: Historic Preservation
Commission.
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RECOMMENDED ACTION:
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Discuss in Executive Session and make the four appointments at the
Council meeting.
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Councilmember Cooper moved to
reappoint David Zimmerman to the professional term, Jonathan Day to the
historic property owner term, and Richard Wentz to an at-large term. The
three terms will expire December, 2009. The motion was seconded by
Councilmember White and passed on unanimous vote.
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D.
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Consideration of PC SUB 2006-014: A
request for tentative plat approval from Lone Tree Investments for Deer Creek
Crossing Subdivision, Unit 1, containing 38 single family lots on 42.5 acres
of land located at 4201 South Clubhouse Circle Drive in the RI, Residential
Zoning District (Conditional).
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RECOMMENDED ACTION:
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The Planning and Zoning Commission recommends approving the tentative
plat with the conditions outlined in the staff summary and its attachments,
and authorizing the Mayor to sign the final plat and City/Subdivider Agreement
when notified by the Development Review Board that all conditions have been
met and documents are ready for recording.
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Vice-Mayor Overton moved to
accept the recommended action, seconded by
Councilmember White. The motion passed on split vote with Mayor
Donaldson, Vice-Mayor Overton, Councilmember Cooper, Haughey, Kelty and White
voting in favor and Councilmember Swanson voting against
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9. PUBLIC HEARINGS
No items were
submitted.
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10. ORDINANCES AND RESOLUTIONS
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A.
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Consideration of Ordinance No. 2006-26: An
ordinance adopting the Engineering Design and Construction Standards and
Specifications, 2006 Edition.
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RECOMMENDED ACTION:
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Read Ordinance No.
2006-26 for the final time by title only.
Adopt Ordinance No. 2006-26.
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Councilmember Cooper moved to
read Ordinance No. 2006-26 for the final time by title only, seconded by
VIce-Mayor Overton. The motion passed on unanimous vote and title was read as
follows:
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Ordinance No. 2006-26:
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An ordinance adopting the Engineering Design and Construction
Standards and Specifications, 2006 Edition.
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Councilmember Cooper moved to
adopt Ordinance No. 2006-26, seconded by Councilmember White. The vote was
unanimous in favor.
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B.
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Consideration of Resolution No. 2006-75: A
resolution approving the first supplement to Development Agreement among the
City of Flagstaff, Premiere Acquisitions, L.L.C., Luxury Lofts and Cedar
Ridge Investments, L.L.C.
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RECOMMENDED ACTION:
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Read Resolution No.
2006-75 by title only.
Adopt Resolution No. 2006-75.
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Councilmember White moved to
read Resolution No. 2006-75, seconded by Vice-Mayor Overton. The motion
passed on split vote with Mayor Donaldson, Vice-Mayor Overton, Councilmembers
Cooper, Haughey, Kelty, and White voting in favor and Councilmember Swanson
voting against. Title was read as follows:
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Resolution No. 2006-75
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A resolution approving the first supplement to Development Agreement
among the City of Flagstaff, Premiere Acquisitions, L.L.C., Luxury Lofts and
Cedar Ridge Investments, L.L.C.
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Councilmember Haughey moved to
adopt Resolution No. 2006-75, seconded by Vice-Mayor Overton. The motion
passed on split vote with Mayor Donaldson, Vice-Mayor Overton, Councilmembers
Cooper, Haughey, Kelty, and White voting in favor and Councilmember Swanson
voting against.
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C.
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Consideration of Ordinance No. 2006-28: An
ordinance rezoning approximately 5.03 acres of land located at 2500 South
Woody Mountain Road from RR, Rural Residential District to HR, High Density
Residential District.
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RECOMMENDED ACTION:
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Read Ordinance No.
2006-28 for the final time by title only.
Adopt Ordinance No. 2006-28.
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Councilmember White moved to
read Ordinance No. 2006-28, seconded by Vice-Mayor Overton. The motion passed
on split vote with Mayor Donaldson, Vice-Mayor Overton, Councilmembers
Cooper, Haughey, Kelty, and White voting in favor and Councilmember Swanson
voting against. Title was read as follows:
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Ordinance No. 2006-28
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An ordinance rezoning approximately 5.03 acres of land located at 2500
South Woody Mountain Road from RR, Rural Residential District to HR, High
Density Residential District.
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Councilmember White moved to
adopt Ordinance No. 2006-28, seconded by Vice-Mayor Overton. The motion
passed on split vote with Mayor Donaldson, Vice-Mayor Overton, Councilmembers
Cooper, Haughey, Kelty, and White voting in favor and Councilmember Swanson
voting against.
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D.
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Consideration of PC SUB 06-013: A request for tentative plat
approval by Cedar Ridge Investments, L.L.C. for “Cedar Ridge at Presidio”, a
planned development containing fifty (50) detached single-family residential
lots on a 5.03 acre site located at 2500 South Woody Mountain Road in the HR,
High Density Residential Zoning District.
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RECOMMENDED ACTION:
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The Planning and Zoning Commission recommends approving the tentative
plat with the conditions outlined in the staff summary and its attachments,
and authorizing the Mayor to sign the final plat and City/Subdivider
Agreement when notified by the Development Review Board that all conditions
have been met and documents are ready for recording. Approval is contingent upon the effective
date of Ordinance No. 2006-28.
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Councilmember White moved to
accept the recommended action, seconded by Vice-Mayor Overton. The motion
passed on unanimous vote.
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E.
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Consideration of Ordinance No. 2006-29: An
ordinance dedicating City of Flagstaff land as a public right of way at the
Flagstaff Pulliam Airport Airpark.
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RECOMMENDED ACTION:
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Read Ordinance No.
2006-29 for the final time by title only.
Adopt Ordinance No. 2006-29.
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Councilmember White moved to
read Ordinance No. 2006-29 for the final time by title only, seconded by
Vice-Mayor Overton. The motion passed on unanimous vote and title was read as
follows:
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Ordinance No. 2006-29
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An ordinance dedicating City of Flagstaff land as a public right of
way at the Flagstaff Pulliam Airport Airpark.
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Vice-Mayor Overton moved to
adopt Ordinance No. 2006-29, seconded by Councilmember White. The motion
passed on unanimous vote.
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F.
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Consideration of Ordinance No. 2006-31: An
ordinance amending rezoning Ordinance No. 2006-13 to correct the legal
descriptions attached to Ordinance No. 2006-13, and declaring an emergency.
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RECOMMENDED ACTION:
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Read Ordinance No. 2006-31 for the first time by title only.
Read Ordinance No. 2006-31 for the final time by title only.
Adopt Ordinance No. 2006-31.
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Councilmember White moved to
read Ordinance No. 2006-31 for the first time by title only, seconded by
Councilmember Cooper. The motion passed on unanimous vote and title was read
as follows:
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Ordinance No. 2006-31
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An ordinance amending rezoning Ordinance No. 2006-13 to correct the
legal descriptions attached to Ordinance No. 2006-13, and declaring an
emergency.
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Councilmember White moved to
read Ordinance No. 2006-31 for the final time by title only, seconded by
Councilmember Cooper. The motion passed on unanimous vote and the title was
read as follows:
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Ordinance No. 2006-31
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An ordinance amending rezoning Ordinance No. 2006-13 to correct the
legal descriptions attached to Ordinance No. 2006-13, and declaring an
emergency.
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Councilmember White moved to
adopt Ordinance No. 2006-31, seconded by Councilmember Cooper. The motion
passed on unanimous vote.
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G.
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Consideration of Ordinance No. 2006-33: An
ordinance approving agreement with Coconino County for temporary easement for
water well exploration and option to purchase perpetual production water well
easement at Ft. Tuthill.
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RECOMMENDED ACTION:
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Read Ordinance No.
2006-33 for the final time by title only.
Adopt Ordinance No. 2006-33.
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Vice-Mayor Overton
moved to read Ordinance No. 2006-33 for the final time by title only,
seconded by Councilmember Cooper. The motion passed on unanimous vote and
title was read as follows:
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Ordinance No. 2006-33
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An ordinance approving agreement with Coconino County for temporary
easement for water well exploration and option to purchase perpetual
production water well easement at Ft. Tuthill.
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Councilmember Haughey moved to
adopt Ordinance No. 2006-33, seconded by Vice-Mayor Overton. The motion
passed on unanimous vote.
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H.
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Consideration of Resolution No. 2006-74: A
resolution approving a cooperative funding agreement between the City of
Flagstaff (“City”) and the Guidance Center, Inc. (“Guidance Center”) for the
establishment, operation and maintenance of an intake triage unit for the
initial detoxification treatment and care of publicly intoxicated persons.
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RECOMMENDED ACTION:
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Read Resolution No. 2006-74 by title only.
Adopt Resolution No. 2006-74.
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Vice-Mayor Overton moved to
read Resolution No. 2006-74 by title only, seconded by Councilmember Swanson.
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Deputy City Manager, Jeri
Dustir, submitted an amendment to the Guidance Center agreement at Page 4,
Item 2C, “The Guidance Center can terminate this agreement if the City of
Flagstaff and/or other funding resources are not adequate for continued
operation”.
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Councilmember White moved to
approve the amendment, seconded by Vice-Mayor Overton. The motion passed on
split vote with Mayor Donaldson, Vice-Mayor Overton, Councilmembers Cooper,
Haughey, Swanson, and White voting in favor and Councilmember Kelty voting
against.
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The motion to read passed on
unanimous vote and title was read as follows:
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Resolution No. 2006-74
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A resolution approving a cooperative funding agreement between the
City of Flagstaff (“City”) and the Guidance Center, Inc. (“Guidance Center”)
for the establishment, operation and maintenance of an intake triage unit for
the initial detoxification treatment and care of publicly intoxicated
persons.
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Councilmember Cooper moved to
adopt Resolution No. 2006-74, seconded by Councilmember Kelty. The motion
passed on unanimous vote.
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11. OTHER BUSINESS
No items were submitted.
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12. INFORMATIONAL ITEMS TO OR FROM MAYOR,
COUNCIL OR CITY MANAGER.
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The Council announced that San
Felipe is hosting a free holiday dinner for the community’s homeless and that
the Thanksgiving meal for the seniors at the American Legion was a lot of
fun.
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13. ADJOURNMENT
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There being no further business
to come before the Council, the Meeting was adjourned at 6:50 P.M.
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MAYOR
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ATTEST:
CITY
CLERK
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CERTIFICATION
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STATE OF ARIZONA,
Coconino County.
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ss.
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I, MARGIE BROWN, do hereby
certify that I am the City Clerk of the City of Flagstaff, County of
Coconino, State of Arizona, and that the above Minutes are a true and correct
summary of the Meeting of the Council of the City of Flagstaff held on
November 21, 2006 . I further certify
that the Meeting was duly called and held and that a quorum was present.
DATED this 20th day of December,
2006.
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CITY
CLERK
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