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NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

 

 

SUMMARIZED MINUTES

COUNCIL MEETING

 

December 5, 2006

6:00 p.m.

 

 

A Meeting of the Flagstaff City Council was held on December 5, 2006 convening at 6:03 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

 

 

CALL TO ORDER

 

The Meeting was called to order by Vice-Mayor Overton.

 

 

1.      PLEDGE OF ALLEGIANCE

 

Vice-Mayor Overton asked those present to stand for the Pledge of Allegiance.

 

 

2.      INVOCATION

 

Vice-Mayor Overton led a moment of silence.

 

 

3.      ROLL CALL

 

On roll call, the following were present:

 

 

 

Mayor Donaldson,  Excused

Vice-Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

 

 

 

Also present were:

 

 

 

City Manager, Dave Wilcox

City Attorney, Patricia Boomsma

 

 

4.      MINUTES.

 

 

 

A.

Consideration of Minutes: Special Council Meeting of October 25, 2006 and Regular Council Meeting of November 7, 2006.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

 


 

 

Councilmember White moved to approve the Minutes as submitted, seconded by Councilmember Swanson. The vote was unanimous in favor.

 

 

 

5.      PUBLIC PARTICIPATION

 

 

 

6.      CONSENT - GENERAL:

 

 

 

A.

Consideration of Purchase Under State Contract:  City Council and City Manager office remodels.

 

 

 

 

RECOMMENDED ACTION:

Authorize use of the Arizona State Contract for the purchase of office systems for the City Council and City Manager offices in the amount of $37,809.60, plus a 10% contingency.

 

 

 

B.

Consideration of Confirming Payment and Authorization to Extend Bid:  Cityscape.

 

 

 

 

RECOMMENDED ACTION:

(1) Approve confirming payment to Peak Publishing in the amount of $11,802.49 for the fall issue of Cityscape; and (2) extend the bid for two additional issues at a cost of $11,802.49 per issue, plus additional ancillary costs and applicable taxes.

 

 

 

C.

Consideration of Sole Source Payment:  Repairs to reclaimed water pump number three.

 

 

 

 

RECOMMENDED ACTION:

Approve payment to Quadna in the amount of $16,007.95, plus applicable tax and freight.

 

 

 

D.

Consideration of Sole Source Payment:  Submersible propeller pump for the Rio de Flag Water Reclamation Plant.

 

 

 

 

RECOMMENDED ACTION:

Approve payment to James Cooke and Hobson, Incorporated in the amount of $24,188.00, plus applicable tax and freight.

 

 

 

Councilmember Haughey moved to approve the Consent-General Calendar with the exception of Item A. The motion was seconded by Councilmember Swanson and passed on unanimous vote.

 

 

 

Returning to Item 6A, Councilmember Swanson move to amend the recommended action to delete the 10% contingency and to add a contingency of $5,000. The motion was seconded by Councilmember Haughey and passed on unanimous vote.

 

 

 

7.      CONSENT – CONTRACTUAL

 

 

 

A.

Consideration of Extension of Annual Bid:  Streetlight maintenance.

 

 

 

 

RECOMMENDED ACTION:

Approve the second extension to Fluoresco Lighting and Signs in the amount of $1.35 per pole per month, plus ancillary costs and services as needed.

 

 

 

B.

Consideration of Bids:  Flagstaff Urban Trails System signage program.

 

 

 

 

RECOMMENDED ACTION:

(1) Approve the proposal from A Dye Design, Inc., in an amount not to exceed $54,359.00; and (2) authorize the City Manager to execute the necessary documents.

 

 

 

C.

Consideration of Change Order No. 1:  Economic development services master agreement.

 

 

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 with the Greater Flagstaff Economic Council to provide a comprehensive scope of work for the current fiscal year and adding monthly reporting.

 

 

 

D.

Consideration of Construction Contract:  Butler Avenue/Fourth Street temporary traffic signal project.

 

 

 

 

RECOMMENDED ACTION:

(1) Approve the construction contract with N. J. Shaum and Sons Inc. in the amount of $222,225.00, which includes a contract allowance of $19,300.00, and a contract time of 150 calendar days; and (2) authorize the City Manager to execute the necessary documents.

 

 

 

E.

Consideration of Design Services Consulting Contract:  Franklin waterline improvements.

 

 

 

 

RECOMMENDED ACTION:

(1) Approve the contract with WLB Group in an amount not to exceed $54,000.00, which includes a $5,000.00 contract allowance and a $5,000.00 contingency for post design services; and (2) authorize the City Manager to execute the necessary documents.

 

 

 

F.

Consideration of Consulting Services Contract:  Arbitrage services for bond compliance.

 

 

 

 

RECOMMENDED ACTION:

(1) Approve the service contract with Bond Logistix, LLC in an amount not to exceed $2,400.00 per applicable bond issue; and (2) authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration of Design Services Agreement:  Industrial Drive street improvements design.

 

 

 

 

RECOMMENDED ACTION:

(1) Approve the agreement with J2 Engineering and Environmental Design in an amount not to exceed $104,277.00, which includes a contract allowance of $9,480.00 (10%), and a contract time of 330 calendar days; (2) authorize the City Manager to execute the necessary documents; and (3) authorize change order authority in the amount of $9,480.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

 

 

H.

Consideration of Memorandum of Understanding:  Science and technology park.

 

 

 

 

RECOMMENDED ACTION:

Approve the Memorandum of Understanding with Plaza/Higgins for the development of a private science and technology park.

 

 

 

Councilmember Haughey moved to approve the Consent-Contractual Calendar with the exception of Item H. The motion was seconded by Councilmember Swanson and passed on unanimous vote.

 

 

 

Returning to Item H, Councilmember White moved to table the item until December 19, 2006. The motion was seconded by Councilmember Cooper and passed on unanimous vote.

 

 

 

8.     BOARDS AND COMMISSIONS

 

 

 

A.

Consideration of Appointments:  Stormwater Advisory Committee.

 

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make six appointments to the terms identified in the staff summary report.

 

 

 

Councilmember Haughey moved to reappoint Jerry Abbott to the home builders seat; Tom Moody to the environmental seat, and Ted Smith to an at-large term, all to expire December, 2009; and to appoint C. Robert Shinham to an at-large term expiring December, 2008. The motion was seconded by Councilmember White and passed on unanimous vote.

 

 

 

B.

Consideration of Appointments:  Building and Fire Code Board of Appeals.

 

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring October, 2011;

 

 

 

 

two appointments to adjusted terms expiring October, 2012; and adjust the term of Greg Hancock to expire in October 2010.

 

 

 

Councilmember White moved to table the item until December 19, 2006. The motion was seconded by Councilmember Swanson and passed on unanimous vote.

 

 

 

C.

Consideration of Removal from Office:  Youth Commission.

 

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appropriate removal.

 

 

 

Councilmember Kelty moved to remove Jon Tillotson, seconded by Councilmember Swanson. The vote was unanimous in favor.

 

 

 

10.     ORDINANCES AND RESOLUTIONS

 

 

A.

Consideration of Ordinance No. 2006-34:  An ordinance establishing the role of City Councilmembers on City Boards and Commissions.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2006-34 for the first time by title only.

 

 

During the discussion, Councilmembers were divided. Some cited reasons in favor, stating that:

 

 

·         

Councilmembers should not serve in any capacity on boards or commissions.

 

·         

Councilmembers exert an influence on board and commission deliberations.

 

·         

The staff is able to perform the role of resource and history giver.

 

Other Councilmembers felt that:

 

 

·         

Councilmembers are an important asset to commissions due to their role as resource and history giver.

 

·         

Being a part of the boards or commissions is an opportunity for Councilmembers to get more educated on different issues.

 

·         

It is important that Councilmembers remain as liaisons.

 

·         

Many commission decisions affect the budget.

 

·         

The status quo is fine.

 

Joe Galli, Flagstaff Chamber of Commerce, hoped that the Council would abide by the law and come to a good resolution.

 

The motion to read passed on majority roll call vote as follows:

 

 

Vice-Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty

Councilmember Swanson

Councilmember White

 

Nay

Aye

Aye

Aye

Aye

Nay

Title was read as follows:

 

 

 

Ordinance No. 2006-34

 

 

 

 

An ordinance establishing the role of City Councilmembers on City Boards and Commissions.

 

 

 

B.

Consideration of Resolution No. 2006-72:  A resolution authorizing the City of Flagstaff (“City”) to enter into a cable services license agreement, a broadband network agreement (“Citynet Agreement”) and a letter agreement with NPG Cable of Arizona, Inc. (“NPG”).

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2006-72 by title only.

Adopt Resolution No. 2006-72.

 

 

Councilmember White moved to read Resolution No. 2006-72 by title only, seconded by Councilmember Haughey. The motion passed on unanimous vote and title was read as follows:

 

 

 

Resolution No. 2006-72

 

 

 

 

A resolution authorizing the City of Flagstaff (“City”) to enter into a cable services license agreement, a broadband network agreement (“Citynet Agreement”) and a letter agreement with NPG Cable of Arizona, Inc. (“NPG”).

 

 

 

Councilmember Haughey moved to adopt Resolution No. 2006-72, seconded by Councilmember Swanson. The motion passed on unanimous vote.

 

 

11.    OTHER BUSINESS

 

 

 

A.

Consideration of Appointments and Salary Adjustments:  Magistrates Pro Tem.

 

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the appointments and salary adjustments.

 

 

 

Councilmember White moved to appoint Paul Christian, Warren Sanford, Sandra Wagner, Susan Slasor, Gerald McCafferty, and Thomas Miller as Magistrates Pro Tempore and to adjust their salaries to $40.00 per hour on weekdays. The motion was seconded by Councilmember Swanson and passed on unanimous vote.

 

 

 

 

B.

Consideration of a Request for Proposal Process:  Identification and selection of an executive search firm to assist in the recruitment of a City Manager.

 

 

 

 

RECOMMENDED ACTION:

Discuss the process and direct staff to move forward with a request for proposals for an executive search firm.

 

 

 

Councilmember White moved to approve the recommended action, seconded by Councilmember Swanson. The vote was unanimous in favor.

 

 

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

 

 

Councilmember Swanson asked that Joe Montoya’s request to include the word “senior” in the Adult Center name be honored.

 

 

 

13.    ADJOURNMENT

 

 

 

There being no further business to come before the Council, the Meeting was adjourned at 6:32 P.M.

 

 

                                                                         

MAYOR

 

 

ATTEST:

                                                                           

CITY CLERK

 

 

 

CERTIFICATION

 

 

STATE OF ARIZONA,

 

Coconino County.

)

)

)

 

 

ss.

 

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on December 5, 2006.  I further certify that the Meeting was duly called and held and that a quorum was present.

 

DATED this 17th day of January, 2007.

 

 

                                                                         

CITY CLERK