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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, MARCH 6, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of January 16, 2007.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under the Arizona Counter-Drug Procurement Program Intergovernmental Agreement:  Logos imaging radiographic processor system for the Police Department bomb squad.

 

 

RECOMMENDED ACTION:

Approve the use of grant funds from the Department of Homeland Security to purchase a Logos imaging radiographic processor system in the amount of $22,090.00, plus applicable tax and freight.

 

B.

Consideration of Acceptance of Grant Funds and Purchase under the Arizona Department of Homeland Security:  Replacement fire station generator and transfer switch.

 

 

RECOMMENDED ACTION:

Accept the grant funds from the Arizona Department of Homeland Security to be applied toward the purchase of a replacement fire station generator and transfer switch for Fire Station No. 1 in an amount not to exceed $19,413.00.

 

C.

Consideration of Allocation of Funds:  Social services.

 

 

RECOMMENDED ACTION:

Approve the third-year allocation of funds to United Way under the existing contract in the amount of $342,390.00 for FY 07/08.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Annual Bid:  City vehicles.

 

 

RECOMMENDED ACTION:

(1)

Approve the bid from Bob Sellers Toyota for one hybrid compact sedan in the amount of $23,918.00, plus applicable sales tax;

 

 

(2)

Approve the bid from Integrity Chrysler/Jeep/Dodge for one minivan in the amount of $17,436.00, plus applicable sales tax; and

 

 

(3)

Approve the bid from Jim Babbitt Ford for three 1‑1/2 ton, 4X4 pickup cab and chassis; two 3/4-ton, 4X2 pickup trucks; one 3/4-ton, 4X4 extended cab pickup truck with snowplow package; and two police cruisers in the total amount of $190,322.91, plus applicable sales tax.

 

B.

Consideration of Bids:  Two heavy extrication tools for the Fire Department.

 

 

RECOMMENDED ACTION:

Approve the bid from Extrication Concepts in the amount of $54,000.00, plus applicable taxes.

C.

Consideration of Bids:  Security surveillance system for the Law Enforcement Administrative Facility.

 

 

RECOMMENDED ACTION:

Approve the proposal from Climatech Building Technology Group in an amount not to exceed $48,124.00.

 

D.

Consideration of Bids:  Integrated pest management services.

 

 

RECOMMENDED ACTION:

Approve the bid from Conn Pest Control in the amount of $20,460.00, plus applicable tax, and a 10% contingency.

 

E.

Consideration of Bids:  Solid waste trucks (budgeted and unbudgeted).

 

 

RECOMMENDED ACTION:

(1)

Approve the proposal from Freightliner, Sterling, and Western Star and authorize an initial order for five commercial front loaders with 2008 American LaFrance Condor and Neway Mammoth bodies; four residential trucks with 2008 American LaFrance Condor and Heil 40 yard bodies; two roll-off trucks, with 2008 Sterling 9500 and Galbreath bodies; and one rear loader with 2008 American LaFrance Condor with Heil durapack body in the amount of $2,548,517.21, plus applicable taxes; and

 

 

(2)

Authorize ongoing future purchases of City vehicles per the staff summary attachment, to come back for Council consideration.

 

F.

Consideration of Extension of Service Contracts:  Four on-call agency construction management contracts and one on-call testing and construction observation service contract.

 

 

RECOMMENDED ACTION:

Approve the extensions of four on-call agency construction managements contracts with Robertson Management Services, Inc.; Abacus Project Management, Inc.; Vanir Construction Management, Inc.; and PB Americas, Inc. (previously Parsons Brinkerhoff Construction Services, Inc.), each in an amount not to exceed $250,000.00 per year, and approve the extension of an on-call testing and construction observation services contract with Western Technologies, Inc., in an amount not to exceed $250,000.00 per year.

 

G.

Consideration of Donation Agreement:  Fully shielded lighting fixtures for the Thorpe Park tennis courts.

 

 

RECOMMENDED ACTION:

Approve the donation agreement with Lowell Observatory.

 

H.

Consideration of Service Agreement:  Aerial photography and digital terrain models.

 

 

RECOMMENDED ACTION:

Approve the agreement with Sanborn Map Company, Inc., for aerial photography within the City boundary in the amount of $71,322.00, plus a 2-mile buffer area image in the amount of $19,507.00.

I.

Consideration of Construction Manager Risk, Construction Phase Service Contract:  Pulliam Airport Master Plan improvements, Runway 3-21 extension and safety area project.

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Ames Construction, Inc., for a guaranteed maximum price in an amount not to exceed $15,852.514.76, subject to approval by the Federal Aviation Administration and the Arizona Department of Transportation Aeronautics Division, including a contract allowance in the amount of $500,000.00 to cover potential costs associated with unanticipated or additional items of work;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $792,625.74 (5%) to cover potential costs associated with unanticipated or additional items of work.

 

J.

Consideration of Memorandum of Understanding:  Joint Terrorism Task Force.

 

 

RECOMMENDED ACTION:

Approve the Memorandum of Understanding with the U.S. Department of Justice, Federal Bureau of Investigation.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Appointments:  Clean and Green Committee.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a partial term expiring October, 2007, and one appointment to a partial term expiring October, 2008.

 

B.

Consideration of Appointment:  Water Commission

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make an appointment to a term expiring December, 2009.

 

C.

Consideration of Appointments:  Disability Awareness Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a partial term expiring March, 2009, and one appointment to a term expiring March, 2010.

 

D.

Consideration of Appointments:  Traffic Commission.

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make one appointment to a partial term expiring July, 2007, and one appointment to a term expiring July, 2009.

 

E.

Consideration of PC SUB 06-020:  A request for tentative plat approval from Michael Manson for the Fourth Street/Soliere Subdivision, a 16-lot single-family residential and 15-lot manufactured home residential subdivision on a 7.71 acre site located at 1400 North Fourth Street in the R1, Residential District and the MH-E, Manufactured Home Park District Established.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Public Hearing:  Amendments to wastewater local limits for prohibitions and standards for discharge.

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Ordinance No. 2007-23:  An ordinance amending Title 7 of the Water and Wastewater Code to amend Wastewater Prohibitions and Standards for Discharge.

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-23 for the first time by title only.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2007-13:  An ordinance of the City Council of the City of Flagstaff, Arizona (“City”), amending City Code Section 4-01-001-0005 “Amendments” regarding the International Building code, 2003 Edition, and the International Residential Code, 2003 Edition.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-13 for the first time by title only.

 

B.

Consideration of Ordinance No. 2007-14:  An ordinance rezoning a total of approximately 6.69 acres of land located at 2650 South Beulah Boulevard from UC, Urban Commercial District, Conditional (6.03 acres) and RR, Rural Residential District (.66 acres), to Urban Commercial District, Conditional.  (Marriott)

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-14 for the first time by title only.

 

C.

Consideration of Ordinance No. 2007-18:  An ordinance of the Mayor and Council of the City of Flagstaff, Arizona, amending Title 2 of the Flagstaff City Code by adding Chapter 2-21 entitled “Stormwater Advisory Committee”, for the purpose of codifying the Stormwater Advisory Committee, and clarifying its membership.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-18 for the final time by title only.

Adopt Ordinance No. 2007-18.

 

D.

Consideration of Ordinance No. 2007-21:  An ordinance amending Chapter 2, Section 12 of the Flagstaff City Code for the purpose of changing the membership of the Flagstaff Traffic Commission, establishing advisory committees, and making additional minor changes in the wording of the chapter.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-21 for the final time by title only.

Adopt Ordinance No. 2007-21.

 

E.

Consideration of Ordinance No. 2007-22:  An ordinance rezoning a total of approximately 14.38 acres of land located at 644 North Locust Street from RR, Rural Residential, to UR, Urban Residential.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-22 for the first time by title only.

 

F.

Consideration of PC SUB 06-018:  A request for tentative plat approval by Butler and Lone Tree, L.L.C. for “Aspen Place at the Sawmill”, a subdivision containing 131 residential parcels and 11 commercial parcels on a 40.31-acre site located at 825 East Butler Avenue in the HR, High Density Residential and UC, Urban Commercial Zoning Districts.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

G.

Consideration of Resolution No. 2007-15:  A resolution approving the Second Amended Development Agreement between the City of Flagstaff and Butler and Lone Tree, L.L.C.  (Aspen Place at the Sawmill)

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-15 by title only.

Adopt Resolution No. 2007-15.

 

H.

Consideration of Resolution No. 2007-17:  A resolution of Council of the City of Flagstaff, Coconino County, Arizona, (A) declaring its intention to improve the area within the corporate limits of the City of Flagstaff, Arizona, to be known as “City of Flagstaff, Arizona, Aspen Place at the Sawmill Improvement District” described in Exhibit “A” and indicated on the map in Exhibit “B” hereto by furnishing of all labor, materials, transportation, services and equipment necessary to grade the site known as the “Sawmill Site” located generally southwest of Butler Avenue and Sawmill Road and east of Lone Tree Road and construct asphaltic concrete pavement, concrete curbs, gutters, ribbon curbs, median improvements, driveways, sidewalks, sidewalk ramps, valley gutters and aprons, alley entrances, trail improvements, storm drain facilities, water facilities, reclaimed water facilities, sanitary sewer facilities, landscaping and irrigation improvements, signing and striping improvements, dry utility improvements, and street lighting and traffic signals together with all necessary adjuncts and appurtenances with respect to certain streets on and around such site as described (1) on the preliminary plans for such improvements, and (2) in summary fashion in Exhibit “C” hereto; (B) determining that improvements bonds be issued to represent the cost and expenses thereof; (C) declaring (1) such improvements to be of more than local or ordinary public benefit, and (2) that the costs of such improvements be assessed upon such district, and (D) providing that such improvements be provided for under the provisions of Title 48, Chapter 4, Article 2, Arizona Revised Statutes, as amended.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-17 by title only.

Adopt Resolution No. 2007-17.

 

I.

Consideration of Resolution No. 2007-18:  A resolution of the Mayor and City Council of the City of Flagstaff, Coconino County, Arizona, adopting a notice of intent to enter into a retail development incentive agreement for Aspen Place at the Sawmill project.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-18 by title only.

Adopt Resolution No. 2007-18.

 

11.    OTHER BUSINESS

 

A.

Consideration of Street Closures:  Summit Center Classic bicycle race.

 

 

RECOMMENDED ACTION:

Approve the proposed street closures on Aspen Avenue, San Francisco Street, Birch Avenue, Leroux Street, Cherry Avenue, and Beaver Street for Saturday, May 26, 2007.

 

B.

Consideration of Sale of City Property:  5 parcels of City property in Koch Field totaling 21.5 acres.

 

 

RECOMMENDED ACTION:

Approve sale of the properties at open public auction.

 

C.

Consideration of Increase in Funding:  Community Fourth of July fireworks display.

 

 

RECOMMENDED ACTION:

Approve an additional $7,000.00 in funding to Continental Country Club.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT