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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, APRIL 3, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

No minutes were submitted.

 

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase Under Arizona Department of Transportation Contract:  Traffic marking paint.

 

 

RECOMMENDED ACTION:

Approve the use of the State contract to purchase twelve 250-gallon totes of white traffic paint and twelve 250-gallon totes of yellow traffic marking paint in the amount of $59,850.00, plus applicable tax and shipping.

 

B.

Consideration of Purchase Under the Strategic Alliance for Volume Expenditures (SAVE):  X-ray scanner and metal detector for Flagstaff Municipal Court.

 

 

RECOMMENDED ACTION:

Approve the purchase of an X-ray scanner and metal detector under the SAVE contract in the amount of $37,835.00, plus applicable tax

 

C.

Consideration of Purchase Under the Mohave Education Services Cooperative (MESC) Intergovernmental Agreement:  John Deere Gator 850D, XUV, 4X4 diesel vehicle.

 

 

RECOMMENDED ACTION:

Approve the purchase under the MESC agreement in the amount of $16,225.69, plus applicable tax.

 

D.

Consideration of Payment:  Cityscape.

 

 

RECOMMENDED ACTION:

Approve payment to Peak Publishing in an amount not to exceed $12,000.00 for the July issue, plus other ancillary costs and applicable taxes.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Annual Bid:  Landscaping and snow removal services at the United States Geological Survey.

 

 

RECOMMENDED ACTION:

Approve the bid from Morning Dew Landscaping for the services and at the prices and conditions listed in the staff summary attachment.

 

B.

Consideration of Annual Bid:  Auto body repairs.

 

 

RECOMMENDED ACTION:

Approve the bid from Andy’s Auto Body Shop of Northern Arizona at the rates and costs listed in the staff summary attachment.

 

C.

Consideration of Bids:  Firefighter turnouts.

 

 

RECOMMENDED ACTION:

Approve the bid from Municipal Emergency Services, Inc., at the prices listed on the staff summary attachment.

 

D.

Consideration of Bids:  Public park backstops.

 

 

RECOMMENDED ACTION:

Approve the bid from Buffalo Fence Company in the amount of $50,434.37, plus applicable tax.

 

E.

Consideration of Extension of Bids:  Utility bill mailers.

 

 

RECOMMENDED ACTION:

Approve the extension of the proposal from Arizona Public Service Company at a cost of $14.5 cents per mailer, with the second year cost to come back for Council approval.

 

F.

Consideration of Construction Contract:  Izabel Homes public improvements.

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with Kinney Construction in the amount of $423,483.00, which includes a contingency of $50,000.00 and a contract time of 365 calendar days; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Construction Manager at Risk Contract:  The Flagstaff Aquaplex.

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction Manager at Risk Contract with Haydon Building Corp. in the amount of $13,685,797.00, including a contingency of $100,000.00 (1.7% of the Guaranteed Maximum Price) and a contract time of 425 days; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Amendment to Intergovernmental Agreement:  Dispatch services.

 

 

RECOMMENDED ACTION:

Approve the amendment to the intergovernmental agreement with Summit Fire District to extend the agreement through June 30, 2007.

 

I.

Consideration of Amendment No. 5 to Intergovernmental Agreement:  Economic Strength Program Grant.

 

 

RECOMMENDED ACTION:

Approve Amendment No. 5 to the intergovernmental agreement for Flagstaff Mall expansion street improvements.

 

J.

Consideration of Intergovernmental Agreement:  Coconino County Community Services Senior Senses Program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with, and allocate $24,000.00 in City Community Development Block Grant funds to, Coconino County Community Services.

 

K.

Consideration of Amendment to Service Agreement:  Dispatch Services.

 

 

RECOMMENDED ACTION:

(1) Approve the amendment to the agreement with Flagstaff Medical Center to provide dispatch services for Guardian Medial Transport while contract negotiations continue.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Applicants for Appointments:  Diversity Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring February, 2010.

 

B.

Consideration of Applicants for Appointments:  Planning and Zoning Commission. [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Discuss in executive session and, at the Council meeting, make three appointments to terms expiring December, 2009.

 

9.      PUBLIC HEARINGS

 

(No items were submitted.)

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2007-24:  An ordinance authorizing the City of Flagstaff to enter into a purchase and sale agreement for the acquisition of real estate at 216 W. Phoenix Avenue, Flagstaff.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-24 for the final time by title only.

Adopt Ordinance No. 2007-24.

 

B.

Consideration of Ordinance No. 2007-25:  An ordinance authorizing the disposition of real property in the vicinity of 5270 North Highway 89.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-25 for the first time by title only.

 

C.

Consideration of Ordinance No. 2007-26:  An ordinance of the City of Flagstaff amending City Code Title 12, Chapter 12-02, Stormwater Management Utility, to correct detached Single-Family Rate Table errors.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-26 for the first time by title only.

 

D.

Consideration of Ordinance No. 2007-27:  An ordinance amending Title 2, Chapter 2 of the Flagstaff City Code, Boards and Commission, by adding Chapter 2-17, Sustainability Commission.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-27 for the first time by title only.

 

E.

Consideration of Resolution No. 2007-20:  A resolution approving amendments to the City Council’s Rules of Procedure.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-20 by title only.

Adopt Resolution No. 2007-20.

 

F.

Consideration of Resolution No. 2007-21:  A resolution approving the First Amendment to Development Agreement between the City of Flagstaff and Empire Residential Construction, L.P.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-21 by title only.

Adopt Resolution No. 2007-21.

 

G.

Consideration of Resolution No. 2007-22:  A resolution approving the First Amendment to Pre-annexation and Development Agreement between the City of Flagstaff and Empire Residential construction, L.P. regarding the Mt. Elden Foothills Subdivision.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-22 by title only.

Adopt Resolution No. 2007-22.

 

11.    OTHER BUSINESS

 

(No items were submitted.)

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT