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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, APRIL 17, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

A.

Consideration of Minutes: Regular Council Meeting of March 6, 2007.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under Arizona State Contract:  Five mobile digital in-car video systems and associated equipment for the Police Department.

 

 

RECOMMENDED ACTION:

Approve the purchase of a Digital In-Car Video Recording Solution from L3 Communications Mobile-Vision, Inc., in the amount of $48,049.00, plus applicable tax and shipping.

 

B.

Consideration of Payment of Claims Expenses:  Estate of Leo Zilth v. City of Flagstaff.

 

 

RECOMMENDED ACTION:

Authorize payments not to exceed a total of $50,000.00 in claim expenses and/or settlement costs.

 

C.

Consideration of Expenditure Authorization:  Advertising publications for the Flagstaff Convention and Visitors Bureau.

 

 

RECOMMENDED ACTION:

Approve expenditures in an aggregate total amount not to exceed $265,050.00 for advertising in the following publications:  Huffman Media (Westways, Texas Journey, Arizona Highroads); Sunset Magazine; Madden Preprint Publishing; Arizona Republic; Los Angeles Times; and the AAA Arizona/New Mexico TourBook.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Tennis and basketball court resurfacing.

 

 

RECOMMENDED ACTION:

Approve the third, one-year extension with General Acrylics, in the amount of $22,100.00, plus applicable taxes.

 

B.

Consideration of Extension of Annual Bid:  Portable chemical toilets.

 

 

RECOMMENDED ACTION:

Approve the first extension with Sandoval Sanitation at the prices listed in the staff summary attachment.

 

C.

Consideration of Bids:  Sale of city property at the northwest corner of Fourth Street and Route 66.

 

 

RECOMMENDED ACTION:

Accept the bid from AZNORTH Realty with payment to the City in the amount of $22,410.00.

 

D.

Consideration of Bids:  Third party advertising.

 

 

RECOMMENDED ACTION:

Approve the proposal from Michaels Wilder Group in the amount of $140,000.00.

 

E.

Consideration of Bids:  Videotaping services for City Council work sessions.

 

 

RECOMMENDED ACTION:

Approve the proposal from Derek Young, doing business as Video Wizard Productions, at a rate of $640.00 per four hour meeting.

 

F.

Consideration of Construction Contract:  2007 street maintenance program.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Cactus Transport, Inc., in the amount of $1,153,402.40;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $115,340.24 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

G.

Consideration of Service Agreement:  Tertiary filter rehabilitation at the Wildcat Hill Wastewater Treatment Plant.

 

 

RECOMMENDED ACTION:

Approve the agreement with Siemens Water Technologies for the purchase and installation of three Gravisand™ filtration systems in an amount not to exceed $539,757.00, which includes a contract allowance of $10,000.00 for unanticipated extra work.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Applicants for Appointments:  Beautification and Public Art Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make the six appointments to varying terms.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Klaus Gottfried Baechle, “Matterhorn Grill”, 103 W. Birch Ave., Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License Application:  Jan Alexander Wynand Ham, “Winestyles”, 2500 So. Woodlands Village Blvd., #27, Series 10, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2007-25:  An ordinance authorizing the disposition of real property in the vicinity of 5270 North Highway 89.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-25 for the final time by title only.

Adopt Ordinance No. 2007-25.

 

B.

Consideration of Ordinance No. 2007-26:  An ordinance of the City of Flagstaff amending City Code, Title 12, Chapter 12-02, Stormwater Management Utility, to correct Detached Single-Family Rate Table errors.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-26 for the final time by title only.

Adopt Ordinance No. 2007-26.

 

C.

Consideration of Ordinance No. 2007-27:  An ordinance Amending Title 2, Chapter 2 of the Flagstaff City Code, Boards and Commissions, by adding Chapter 2-17, Sustainability Commission.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-27 for the final time by title only.

Adopt Ordinance No. 2007-27.

 

D.

Consideration of Resolution No. 2007-24:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “The 2007 Amendments to the City Code regarding Hotels, Legislatively Imposed Preemptions, and Housekeeping Changes to Correct State Statutory References”.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-24 by title only.

Adopt Resolution No. 2007-24.

 

E.

Consideration of Ordinance No. 2007-28:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2007 Amendments to the City Code regarding Hotels, Legislatively Imposed Preemptions, and Housekeeping Changes to Correct State Statutory References” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-28 for the first time by title only.

 

11.    OTHER BUSINESS

 

A.

Consideration of Council Discussion and Direction:  Assets Animal Project (Coconino Coalition for Children and Youth).

 

 

RECOMMENDED ACTION:

Provide direction on next steps.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT