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AGENDA

 

 

REGULAR COUNCIL MEETING

 

TUESDAY, MAY 1, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION:

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE.

 

 

2.      INVOCATION.

 

 

3.      ROLL CALL:

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

4.      MINUTES.

 

 

5.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

6.      CONSENT - GENERAL:

 

 

ALL MATTERS UNDER ‘CONSENT CALENDAR’ ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Confirming Payment:  Emergency engine replacement for Environmental Services toploader.

 

 

RECOMMENDED ACTION:

Approve confirming payment to Freightliner of Flagstaff in the amount of $23,492.50.

 

B.

Consideration of Confirming Payment under State Contract:  Supervisors’ training and other professional development.

 

 

RECOMMENDED ACTION:

Approve confirming payment to Arizona Governmental Training Service in the amount of $45,000.00.

 

C.

Consideration of Confirming Payment:  Re-powering of dredge at Wildcat Wastewater Treatment Plant.

 

 

RECOMMENDED ACTION:

Approving confirming payment to Cummins Rocky Mountain in the amount of $15,467.00, plus applicable tax and freight.

 

D.

Consideration of Additional Expenditure Authority and Payment:  Two bookmobiles.

 

 

RECOMMENDED ACTION:

Approve additional expenditure authority and payment in the amount of $12,000.00 to Matthews Specialty Vehicles for additional work on the bookmobiles.

 

7.      CONSENT – CONTRACTUAL

 

A.

Consideration of Extension of Annual Bid:  Lignin sulfonate.

 

 

RECOMMENDED ACTION:

Approve the second and final bid extension to Shilon Corporation at a price of $.7666 per gallon, plus applicable taxes and freight.

 

B.

Consideration of Annual Bid:  Radio maintenance services.

 

 

RECOMMENDED ACTION:

Accept the bid from Niles Radio Communications in a base amount of $12,557.25, with other rates billed per the staff summary attachment.

 

C.

Consideration of Bids:  Bin maintenance truck for Environmental Services.

 

 

RECOMMENDED ACTION:

Accept the bid from Jim Babbitt for a diesel powered truck with a Ford F-550 cab and chassis 4 X 4, 19,000 GVW and a K-Pac Model KPCCR mounted container carrier in the amount of $58,040.25, plus applicable taxes.

 

D.

Consideration of Bids:  Arts, science, and cultural services.

 

 

RECOMMENDED ACTION:

Accept the bid from, and approve the agreement with, Flagstaff Cultural Partners in an amount not to exceed $370,000.00 for the first twelve months.

 

E.

Consideration of Bids:  Third-party advertising.

 

 

RECOMMENDED ACTION:

Accept the proposal from, and approve the agreement with, Michaels Wilder Group in an amount not to exceed $150,000.00.

 

F.

Consideration of Construction-Manager-At-Risk (CMAR) Contract:  Wastewater improvements projects.

 

 

RECOMMENDED ACTION:

Approve the CMAR contract with PCL Construction for a guaranteed maximum price in an amount not to exceed $28,573,744.00, which includes a $200,000.00 (1%) contingency to cover potential costs associated with unanticipated or additional items of work.

 

G.

Consideration of Consulting Services Agreement:  Wastewater improvements project.

 

 

RECOMMENDED ACTION:

Approve the consulting services agreement with Construction Management Associates in an amount not to exceed $545,850.00, and a contract allowance of $10,000.00 (1%).

 

H.

Consideration of Service Agreement:  Engineering construction management services for the wastewater improvements project.

 

 

RECOMMENDED ACTION:

Approve the agreement with Black & Veatch in an amount not to exceed $580,230.00

 

I.

Consideration of Construction Contract:  Country Club Drive/Killip Elementary School landscaping project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Atlantis Construction in the amount of $116,892.10, which includes a contract allowance of $15,000.00, and a contract period of 97 calendar days; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

J.

Consideration of Application for Judicial Collection Enforcement Grant Funds:  Electronic field citation units for City Court.

 

 

RECOMMENDED ACTION:

Approve the submission of a grant application to the State of Arizona, Administrative Office of the Courts in the amount of $118,000.00 and authorize the acceptance upon award of the grant agreement.

 

K.

Consideration of First Amendment to Intergovernmental Agreement:  Northern Arizona University conference center complex and related improvements.

 

 

RECOMMENDED ACTION:

Approve the First Amendment to the intergovernmental agreement.

 

L.

Consideration of Intergovernmental Agreement:  Arizona Rural Policy Institute.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County and the Arizona Board of Regents, for and on behalf of Northern Arizona University, with an annual contribution of $50,000.00.

 

M.

Consideration of Intergovernmental Agreement:  Statewide Terrorism Office Program (Arizona terrorism liaison officers).

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the State of Arizona Department of Public Safety.

 

8.     BOARDS AND COMMISSIONS

 

A.

Consideration of Applicants for Appointments:  Citizens’ Transportation Advisory Committee.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Discuss in executive session and, at the Council meeting, make four appointments to varying terms.

 

B.

Consideration of Applicants for Appointments:  Disability Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Discuss in executive session and, at the Council meeting, make two appointments to terms expiring March, 2010.

 

9.      PUBLIC HEARINGS

 

A.

Consideration of Liquor License Application:  Christine Elaine Snyder, “Air Fare”, 6200 S. Pulliam Drive, Ste. 109, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the Statement with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

10.    ORDINANCES AND RESOLUTIONS

 

A.

Consideration of Ordinance No. 2007-28:  An ordinance of the City Council of the City of Flagstaff, Arrizona, adopting the “2007 Amendments to the City Code Regarding Hotels, Legislatively Imposed Preemptions, and Housekeeping Changes to Correct State Statutory References” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-28 for the final time by title only.

Adopt Ordinance No. 2007-28.

 

B.

Consideration of Resolution No. 2007-27:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “Illicit Discharge Detection and Elimination” – Amendment” to Title 12 of the Flagstaff City Code.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-27 by title only.

Adopt Resolution No. 2007-27.

 

C.

Consideration of Ordinance No. 2007-29:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “Illicit Discharge Detection and Elimination – Amendment” to Title 12 of the Flagstaff City Code.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-29 for the first time by title only.

 

D.

Consideration of Resolution No. 2007-23:  A resolution authorizing the submission of an application for a Flagstaff Urban Trails System Signage Phase II Grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-23 by title only.

Adopt Resolution No. 2007-23.

 

E.

Consideration of Resolution No. 2007-25:  A resolution approving an intergovernmental agreement between the City of Flagstaff and Coconino County for use of reclaimed water at designated and additional sites at future locations.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-25 by title only.

Adopt Resolution No. 2007-25.

 

F.

Consideration of Resolution No. 2007-26:  A resolution approving an intergovernmental agreement between the City of Flagstaff and the Flagstaff Unified School District for use of reclaimed water at designated and additional sites at future locations.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-26 by title only.

Adopt Resolution No. 2007-26.

 

G.

Consideration of Resolution No. 2007-29:  A resolution authorizing the submission of an application for the Red Gap Ranch pipe line alignment and real estate acquisition analysis grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-29 by title only.

Adopt Resolution No. 2007-29.

 

H.

Consideration of Resolution No. 2007-30:  A resolution approving the City of Flagstaff 2007/2008 Annual Action Plan and authorizing its submission to the United States Department of Housing and Urban Development.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-30 by title only.

Adopt Resolution No. 2007-30.

 

11.    OTHER BUSINESS

 

A.

Consideration of Naming Cedar Avenue FUTS Bridge.

 

 

RECOMMENDED ACTION:

Select the name of “Matt Kelly Urban Trail Bridge.”

 

B.

Consideration of Train Horn Mitigation Alternatives.

 

 

RECOMMENDED ACTION:

Approve Scenario A in the Gannett Fleming Report as follows:  Additional safety measures at Beaver Street, San Francisco Street BNSF right-of-way fencing and sidewalk treatment) and Enterprise Road (sidewalk treatment) and wayside horns at all five grade crossings.

 

12.       INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL, OR CITY MANAGER

 

13.    ADJOURNMENT