|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, MAY 15, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.         PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

 

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

(No Minutes were submitted.)

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Bids:  Water quality monitoring equipment.

 

 

RECOMMENDED ACTION:

Approve the bid from the HACH Company in the amount of $24,452.00, plus applicable tax and shipping.

 

B.

Consideration of Bids:  Skid steer loaders for the Parks and Recreation Department.

 

 

RECOMMENDED ACTION:

Approve the bid from Flagstaff Equipment for two skid steer loaders in the amount of $64,430.97 plus applicable tax.

 

C.

Consideration of Bids:  Sale of City property at the northwest corner of Fourth Street and Route 66.

 

 

RECOMMENDED ACTION:

Approve the bid from AZNORTH Realty in the amount of $22,410.00.

 

D.

Consideration of Cancellation of Bid Award:  Auto body repair services.

 

 

RECOMMENDED ACTION:

Cancel the bid award and contract with Andy’s Auto Repair  and direct staff to revise the bid specifications and rebid.

 

E.

Consideration of Extension of Service Contract:  Abandoned vehicle towing services.

 

 

RECOMMENDED ACTION:

Approve the second, one-year extension with Northern Arizona Towing at the same prices and conditions as the original bid.

 

F.

Consideration of Second Amendment to Service Agreement:  Governmental and community relations.

 

 

RECOMMENDED ACTION:

Approve the second amendment to the agreement with Landry, Creedon & Associates, Inc., in the amount of $80,204.00 per year, plus expenses, and authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Street Closure:  Native American Art Festival.

 

 

RECOMMENDED ACTION:

Authorize the street closure of Aspen Avenue from June 30, 2007 through July 2, 2007.

 

H.

Consideration of Street Closure:  2007 Great American Race.

 

 

RECOMMENDED ACTION:

Authorize the street closures of Aspen Avenue, San Francisco Street, and Leroux Street on July 11, 2007.

 

6.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Firefighters’ Relief and Pension Board.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

(1)

The Mayor should make the motion to appoint James Rawlinson, Albert Wenger, Jim Wheeler, and Mark Wilson.

 

 

(2)

Any Councilmember may make the motion to appointment Dick Heguy to the non-fire department position.

 

B.

Consideration of Lease of City Property:  203 E. Brannen (Murdoch Center.)

 

 

RECOMMENDED ACTION:

Approve the bid from Flagstaff Cooperative Preschool with a rent to the City of $500 per month and a $300 deposit for repairs.

 

C.

Consideration of Resolution No. 2007-32:  A resolution approving a development incentive agreement between the City of Flagstaff and Butler and Lone Tree, L.L.C.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-32 by title only.

Adopt Resolution No. 2007-32.

D.

Consideration of Ordinance No. 2007-30:  An ordinance (1) ratifying the order of the improvement of the area known as "City of Flagstaff, Arizona Aspen Place at the Sawmill Improvement District" by furnishing certain improvements; (2) awarding a construction contract for certain of such improvements and approving and authorizing the execution and delivery of such contract by the Superintendent of Streets of the City; (3) approving and authorizing the execution and delivery of an improvement district development and waiver agreement with respect to such district; (4) approving the assessment diagram and method of assessment with respect to such district; (5) authorizing the sale and issuance of not to exceed $20,000,000 aggregate principal amount of City of Flagstaff, Arizona Aspen Place at the Sawmill Improvement District improvement bonds to finance such improvements; (6) prescribing certain terms and conditions of such bonds including the delegation to the Management Services Director/Treasurer of the City of the authority to determine certain matters with respect to the bonds; (7) approving all documents necessary with respect to such bonds and authorizing the mayor or vice mayor of the city to execute and deliver such agreements; (8) authorizing preparation, execution and distribution of an official statement with respect to such bonds and (9) declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-30 for the first time by title only.

Read Ordinance No. 2007-30 for the final time by title only.

Adopt Ordinance No. 2007-30.

 

E.

Consideration of Service Agreement:  Construction, management, inspection and testing services for the Aspen Place at the Sawmill Improvement District project.

 

 

RECOMMENDED ACTION:

Approve the agreement with Pooled Resources in an amount not to exceed $1,486,432.00 with a 600-calendar-day contract time.

 

F.

Consideration of Bids:  Water efficient demonstration garden.

 

 

RECOMMENDED ACTION:

Approve the bid from Flagstaff Native Plant & Seed per the staff summary attachment.

 

G.

Consideration of Bids:  Property/casualty insurance renewal.

 

 

RECOMMENDED ACTION:

Approve the proposal from Willis of Arizona and authorize payment of premiums and broker fee for the policy period of June 1, 2007, through May 31, 2008, in an amount not to exceed $881,129.00.

 

H.

Consideration of Service Agreement:  Phase I and Phase II Engineering and design services for the South Beaver and San Francisco Streets street calming project.

 

 

RECOMMENDED ACTION:

Approve the agreement with Arcadia Studio, Landscape Architecture in the amount of $137,249.00.

 

I.

Consideration of Service Contract:  Design services for the water source development project.

 

 

RECOMMENDED ACTION:

(1)

Approve the design services contract with Az-Tech Design Inc., in the amount of $179,640.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

J.

Consideration of Construction Contract:  Two water source development project wells.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with ADT Drilling in the amount of $2,468,848.00, which includes a construction contingency allowance of $100,000.00, and a 300-day contract time; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

K.

Consideration of Employment Agreement:  City Attorney.

 

 

RECOMMENDED ACTION:

Approve the employment agreement.

 

L.

Consideration of Ordinance No. 2007-29:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the Illicit Discharge Detection and Elimination – Amendment to Title 12 of the Flagstaff City Code.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-29 for the final time by title only.

Adopt Ordinance No. 2007-29.

 

7.     PUBLIC HEARING ITEMS

 

(No items were submitted.) 

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT