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AGENDA

REGULAR COUNCIL MEETING

TUESDAY, JUNE 5, 2007

CALL TO ORDER

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

1. PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

MISSION STATEMENT

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town. Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

2. ROLL CALL

MAYOR DONALDSON

VICE MAYOR OVERTON

COUNCILMEMBER COOPER

COUNCILMEMBER HAUGHEY

COUNCILMEMBER KELTY

COUNCILMEMBER SWANSON

COUNCILMEMBER WHITE

3. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

A.

Consideration of Minutes: Regular Council Meetings of February 6, 2007; March 20, 2007; April 3, 2007; and April 17, 2007.

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

4. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak.

You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

5. CONSENT AGENDA

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

A.

Consideration of Grant Application: Police Department staff overtime.

RECOMMENDED ACTION:

Authorize the submission of a grant application and authorize acceptance upon award of the U.S. Department of Justice, 2007 Edward Byrne Memorial Justice Assistance Grant in the amount of $58,055.00.

B.

Consideration of Intergovernmental Agreement: U.S. Department of Justice, 2007 Edward Byrne Memorial Justice Assistance Grant (JAG) program.

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County.

C.

Consideration of Audited Financial Reports: June 30, 2006.

RECOMMENDED ACTION:

Approve the Comprehensive Annual Financial Report and the Single Audit Report.

D.

Consideration of Annual Renewal: City audit services.

RECOMMENDED ACTION:

Approve the first, one-year extension to Nordstrom and Associates, P.C. in the amount of $56,000.00.

E.

Consideration of Confirming Payment: Completion of the Highway 180 gateway sign.

RECOMMENDED ACTION:

Approve payment to F & N Enterprises, Inc., DBA SmithCraft and Northern Arizona Signs of Flagstaff, Arizona in the amount of $2,000.00.

F.

Consideration of Payment Under the Mohave Educational Cooperative Purchasing Contract: Roof repairs at USGS Building No. 4.

RECOMMENDED ACTION:

Authorize payment to Mohave Educational Services Cooperative in the amount of $75,254.15, plus a 5% contract allowance.

G.

Consideration of Transaction Privilege (Sales) Tax Write-Offs: Fiscal Year ending June 30, 2007.

RECOMMENDED ACTION:

Approve write-off of transaction privilege (sales) tax accounts totaling $18,563.12.

H.

Consideration of Miscellaneous Receivable Write-Offs: Fiscal Year ending June 30, 2007.

RECOMMENDED ACTION:

Approve write-off of miscellaneous receivable accounts totaling $42,587.44.

I.

Consideration of Accounts Write-Off for Water, Sewer, Refuse and Recycling Service and Environmental and Stormwater Fees: Fiscal Year ending June 30, 2007.

RECOMMENDED ACTION:

Approve the write-off of uncollectible delinquent and bankrupt accounts in the amount of $39,784.47.

J.

Consideration of Annual Bid Extension: Biodiesel and diesel fuel.

RECOMMENDED ACTION:

Approve the first, one-year extension to Pro Petroleum, Inc., for B100 biodiesel fuel at a cost of $.1269 per gallon under the OPIS price and diesel fuel at $.0299 over the OPIS price, plus applicable taxes.

K.

Consideration of Annual Bid: Petroleum products.

RECOMMENDED ACTION:

Approve the bid from Bradco Fuels and Lubes at the discount percent from list price for items 1 through 14 as listed in the staff summary report.

L.

Consideration of Intergovernmental Agreement: Radio and information technology sharing.

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Northern Arizona University.

M.

Consideration of Intergovernmental Agreement: Dispatch services.

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Highlands Fire District at the prices and conditions listed in the agreement.

N.

Consideration of Intergovernmental Agreement: Dispatch services.

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Summit Fire District at the prices and conditions listed in the agreement.

6. REGULAR AGENDA

A.

Consideration of Applicants for Appointments: Beautification and Public Art Commission. [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1). The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Make one appointment to an at-large term expiring June, 2010, and one appointment to an arts community term expiring June, 2010.

B.

Consideration of Applicants for Appointments: Parks and Recreation Commission. [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1). The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Make one appointment to a term expiring August 2009, and one appointment to a term expiring August 2010.

C.

Consideration of Applicants for Appointments: Stormwater Advisory Committee. [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1). The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Make one appointment to a homebuilders term expiring December, 2009, and one appointment to the commercial retail term expiring December, 2008.

D.

Consideration of Confirming Change Order #2: Coconino Community College waterline replacement.

RECOMMENDED ACTION:

Approve Change Order No. 2 to Gantry Constructors for a cost increase of $78,917.84.

E.

Consideration of Memorandum of Understanding: Groundwater pumping from the C-Aquifer in the area of Red Gap Ranch.

RECOMMENDED ACTION:

Approve the memorandum of understanding with the Navajo Nation.

F.

Consideration of Lease of City Property: 203 E. Brannen Avenue (Murdock Center).

RECOMMENDED ACTION:

Table to the June 19, 2007, City Council meeting.

G.

Consideration of Ordinance No. 2007-33: An ordinance amending Section 6-01-001-0013 of the Flagstaff City Code regarding weapons and applicable restrictions and prohibitions.

RECOMMENDED ACTION:

Read Ordinance No. 2007-33 for the first time by title only.

H.

Consideration of Ordinance No. 2007-35: An ordinance of the Council of the City of Flagstaff, Arizona, approving the form and authorizing the execution and delivery of a loan agreement or agreements with the Water Infrastructure Finance Authority of Arizona, and, if necessary, guaranty or similar agreements to provide reserve fund surety bonds or insurance policies necessary in connection therewith; delegating the determination of certain matters relating thereto to the Management Services Director of the City; providing for the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreements, such guaranty or similar agreements and this ordinance, and declaring an emergency.

RECOMMENDED ACTION:

Read Ordinance No. 2007-35 for the first time by title only.

Read Ordinance No. 2007-35 for the final time by title only.

Adopt Ordinance No. 2007-35.

I.

Consideration of Resolution No. 2007-31: A resolution authorizing the submission of a grant application for a greenhouse gas management plan and authorizing the acceptance upon award of the grant agreement.

RECOMMENDED ACTION:

Read Resolution No. 2007-31 by title only.

Adopt Resolution No. 2007-31.

J.

Consideration of Resolution No. 2007-35: A resolution authorizing the submission of a grant application to the Arizona Governor’s Office of Highway Safety for a 2008 Highway Safety Grant and authorizing the acceptance upon award of the grant agreement.

RECOMMENDED ACTION:

Read Resolution No. 2007-35 by title only.

Adopt Resolution No. 2007-35.

K.

Consideration of Grant Application: J.D. Halstead Lumber House Historic Restoration and Rehabilitation Project Phase I.

RECOMMENDED ACTION:

Authorize the submission of a grant application and authorize acceptance upon award for the U.S. Department of Interior, National Park Service, Save America’s Treasures Grant in the amount of $231,050.00.

L.

Consideration of Resolution No. 2007-37: A resolution authorizing the submission of a grant application to the Arizona State Parks for the J.D. Halstead Lumber House Historic Restoration and Rehabilitation Project and authorizing the acceptance upon award of the grant agreement.

RECOMMENDED ACTION:

Read Resolution No. 2007-37 by title only.

Adopt Resolution No. 2007-37.

M.

Consideration of Mutual Easements Agreement: Realignment of the Flagstaff Urban Trails System trail through Museum of Northern Arizona property.

RECOMMENDED ACTION:

Approve the mutual easements agreement with the Museum of Northern Arizona.

N.

Consideration of Resolution No. 2007-38: A resolution abandoning two unrecorded Flagstaff Urban Trails easements granted by the Museum of Northern Arizona.

RECOMMENDED ACTION:

Read Resolution No. 2007-38 by title only.

Adopt Resolution No. 2007-38.

O.

Consideration of Ordinance No. 2007-36: An ordinance authorizing an access easement to the Museum of Northern Arizona.

RECOMMENDED ACTION:

Read Ordinance No. 2007-36 for the first time by title only.

7. PUBLIC HEARING ITEMS

A.

Consideration of Liquor License Application: Steven Dunsire, “Peter Piper Pizza”, 1500 S. Riordan Ranch Road, Series 07, Person Transfer.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

The City Council has the option to:

(1)

Forward the application to the State with a recommendation for approval.

(2)

Forward the application to the State with no recommendation.

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

B.

Consideration of Public Hearing (PC REZ 2007-02): Designation of the Flagstaff Townsite Neighborhood District as a Historic Design Review District, establishing the Townsite Historic Design Review Overlay Zone with specific geographical boundaries, and adopting the Flagstaff Townsite Historic District Design Standards and Guidelines.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

C.

Consideration of Resolution No. 2007-36: A resolution of the City Council of the City of Flagstaff, Arizona (“City”) declaring as a public record the Flagstaff Townsite Historic District Design Standards and Guidelines (“FTHD Guidelines”).

RECOMMENDED ACTION:

Read Resolution No. 2007-36 by title only.

Adopt Resolution No. 2007-36.

D.

Consideration of Ordinance No. 2007-34: An ordinance of the City Council of the City of Flagstaff, Arizona designating the Flagstaff Townsite Neighborhood District as a Historic Design Review District, establishing the Townsite Historic Design Review Overlay Zone (“THDRO”) with specific geographical boundaries as delineated on the attached map, and adopting by reference the Flagstaff Townsite Historic District Design Standards and Guidelines (“FTHD Guidelines”).

RECOMMENDED ACTION:

Read Ordinance No. 2007-34 for the first time by title only.

E.

Consideration of Public Hearing: Proposed Fiscal Year 2007/08 Budget.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

F.

Consideration of Resolution No. 2007-33: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for the Fiscal Year 2007-08; adopting a tentative budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of budget and for fixing the tax levies.

RECOMMENDED ACTION:

Read Resolution No. 2007-33 by title only.

Adopt Resolution No. 2007-33.

8. COUNCIL DISCUSSION ITEMS

A.

Consideration of Council Discussion and Direction: Downtown street closures/special event permits and possible future work session.

RECOMMENDED ACTION:

Provide direction on next steps.

9. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

REQUESTS FOR FUTURE AGENDA ITEMS

10. ADJOURNMENT