NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

SUMMARIZED MINUTES

COUNCIL MEETING

April 3, 2007

6:00 p.m.

A Meeting of the Flagstaff City Council was held on Tuesday, April 3, 2007 convening at 6:00 P.M., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

CALL TO ORDER

The Meeting was called to order by Vice-Mayor Overton.

1.      PLEDGE OF ALLEGIANCE

Vice-Mayor Overton asked those present to stand for the Pledge of Allegiance.

2.      INVOCATION

Vice-Mayor Overton led a moment of silence.

3.      ROLL CALL

On roll call, the following were present:

Mayor Donaldson, Excused

Vice-Mayor Overton

Councilmember Cooper

Councilmember Haughey, Excused

Councilmember Kelty

Councilmember Swanson

Councilmember White

Also present were:

Interim City Manager, John Holmes

City Attorney, Patricia Boomsma

4.       MINUTES

No Minutes were submitted.

5.        PUBLIC PARTICIPATION

6.       CONSENT – GENERAL

A.

Consideration of Purchase Under Arizona Department of Transportation Contract:  Traffic marking paint.

RECOMMENDED ACTION:

Approve the use of the State contract to purchase twelve 250-gallon totes of white traffic paint and twelve 250-gallon totes of yellow traffic marking paint in the amount of $59,850.00, plus applicable tax and shipping.

B.

Consideration of Purchase Under the Strategic Alliance for Volume Expenditures (SAVE):  X-ray scanner and metal detector for Flagstaff Municipal Court.

RECOMMENDED ACTION:

Approve the purchase of an X-ray scanner and metal detector under the SAVE contract in the amount of $37,835.00, plus applicable tax

C.

Consideration of Purchase Under the Mohave Education Services Cooperative (MESC) Intergovernmental Agreement:  John Deere Gator 850D, XUV, 4X4 diesel vehicle.

RECOMMENDED ACTION:

Approve the purchase under the MESC agreement in the amount of $16,225.69, plus applicable tax.

D.

Consideration of Payment:  Cityscape.

RECOMMENDED ACTION:

Approve payment to Peak Publishing in an amount not to exceed $12,000.00 for the July issue, plus other ancillary costs and applicable taxes.

The Consent-General and Consent-Contractual Items were passed in one motion as is recorded in the motion succeeding the Consent-Contractual section.

7.      CONSENT – CONTRACTUAL

A.

Consideration of Annual Bid:  Landscaping and snow removal services at the United States Geological Survey.

RECOMMENDED ACTION:

Approve the bid from Morning Dew Landscaping for the services and at the prices and conditions listed in the staff summary attachment.

B.

Consideration of Annual Bid:  Auto body repairs.

RECOMMENDED ACTION:

Approve the bid from Andy’s Auto Body Shop of Northern Arizona at the rates and costs listed in the staff summary attachment.

C.

Consideration of Bids:  Firefighter turnouts.

RECOMMENDED ACTION:

Approve the bid from Municipal Emergency Services, Inc., at the prices listed on the staff summary attachment.

D.

Consideration of Bids:  Public park backstops.

RECOMMENDED ACTION:

Approve the bid from Buffalo Fence Company in the amount of $50,434.37, plus applicable tax.

E.

Consideration of Extension of Bids:  Utility bill mailers.

RECOMMENDED ACTION:

Approve the extension of the proposal from Arizona Public Service Company at a cost of $14.5 cents per mailer, with the second year cost to come back for Council approval.

F.

Consideration of Construction Contract:  Izabel Homes public improvements.

RECOMMENDED ACTION:

(1)

Approve the contract with Kinney Construction in the amount of $423,483.00, which includes a contingency of $50,000.00 and a contract time of 365 calendar days; and

(2)

Authorize the City Manager to execute the necessary documents.

G.

Consideration of Construction Manager at Risk Contract:  The Flagstaff Aquaplex.

RECOMMENDED ACTION:

(1)

Approve the Construction Manager at Risk Contract with Haydon Building Corp. in the amount of $13,685,797.00, including a contingency of $100,000.00 (1.7% of the Guaranteed Maximum Price) and a contract time of 425 days; and

(2)

Authorize the City Manager to execute the necessary documents.

H.

Consideration of Amendment to Intergovernmental Agreement:  Dispatch services.

RECOMMENDED ACTION:

Approve the amendment to the intergovernmental agreement with Summit Fire District to extend the agreement through June 30, 2007.

I.

Consideration of Amendment No. 5 to Intergovernmental Agreement:  Economic Strength Program Grant.

RECOMMENDED ACTION:

Approve Amendment No. 5 to the intergovernmental agreement for Flagstaff Mall expansion street improvements.

J.

Consideration of Intergovernmental Agreement:  Coconino County Community Services Senior Senses Program.

RECOMMENDED ACTION:

Approve the intergovernmental agreement with, and allocate $24,000.00 in City Community Development Block Grant funds to, Coconino County Community Services.

K.

Consideration of Amendment to Service Agreement:  Dispatch Services.

RECOMMENDED ACTION:

(1) Approve the amendment to the agreement with Flagstaff Medical Center to provide dispatch services for Guardian Medial Transport while contract negotiations continue.

Councilmember White moved to approve the Consent calendars, seconded by Councilmember Cooper.  The motion passed on unanimous vote.

8.     BOARDS AND COMMISSIONS

A.

Consideration of Applicants for Appointments:  Diversity Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make two appointments to terms expiring February, 2010.

Vice-Mayor Overton moved to reappoint Geeta Chowdhry and Patricia Garcia to terms expiring February, 2010.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

B.

Consideration of Applicants for Appointments:  Planning and Zoning Commission. [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

RECOMMENDED ACTION:

Discuss in executive session and, at the Council meeting, make three appointments to terms expiring December, 2009.

Councilmember Cooper moved to appoint Georgia Duncan, Michael B. Leary, and Paul Moore to terms on the Planning and Zoning Commission expiring December, 2009.  The motion was seconded by Councilmember White and passed on unanimous vote.

9.      PUBLIC HEARINGS

(No items were submitted.)

10.     ORDINANCES AND RESOLUTIONS

A.

Consideration of Ordinance No. 2007-24:  An ordinance authorizing the City of Flagstaff to enter into a purchase and sale agreement for the acquisition of real estate at 216 W. Phoenix Avenue, Flagstaff.

RECOMMENDED ACTION:

Read Ordinance No. 2007-24 for the final time by title only.

Adopt Ordinance No. 2007-24.

Councilmember White moved to read Ordinance No. 2007-24 for the final time by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2007-24

An ordinance authorizing the City of Flagstaff to enter into a purchase and sale agreement for the acquisition of real estate at 216 W. Phoenix Avenue, Flagstaff.

Councilmember White moved for adoption, seconded by Councilmember Kelty.  The motion passed unanimously.

B.

Consideration of Ordinance No. 2007-25:  An ordinance authorizing the disposition of real property in the vicinity of 5270 North Highway 89.

RECOMMENDED ACTION:

Read Ordinance No. 2007-25 for the first time by title only.

Councilmember White moved to read Ordinance No. 2007-25 for the first time by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2007-25

An ordinance authorizing the disposition of real property in the vicinity of 5270 North Highway 89.

C.

Consideration of Ordinance No. 2007-26:  An ordinance of the City of Flagstaff amending City Code Title 12, Chapter 12-02, Stormwater Management Utility, to correct detached Single-Family Rate Table errors.

RECOMMENDED ACTION:

Read Ordinance No. 2007-26 for the first time by title only.

Councilmember Cooper moved to read Ordinance No. 2007-26 for the first time by title only, seconded by Councilmember White.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2007-26

An ordinance of the City of Flagstaff amending City Code Title 12, Chapter 12-02, Stormwater Management Utility, to correct detached Single-Family Rate Table errors.

D.

Consideration of Ordinance No. 2007-27:  An ordinance amending Title 2, Chapter 2 of the Flagstaff City Code, Boards and Commission, by adding Chapter 2-17, Sustainability Commission.

RECOMMENDED ACTION:

Read Ordinance No. 2007-27 for the first time by title only.

Councilmember White moved to read Ordinance No. 2007-27 for the first time by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2007-27

An ordinance amending Title 2, Chapter 2 of the Flagstaff City Code, Boards and Commission, by adding Chapter 2-17, Sustainability Commission.

E.

Consideration of Resolution No. 2007-20:  A resolution approving amendments to the City Council’s Rules of Procedure.

RECOMMENDED ACTION:

Read Resolution No. 2007-20 by title only.

Adopt Resolution No. 2007-20.

Councilmember Cooper moved to read Resolution No. 2007-20 by title only, seconded by Councilmember Kelty.

The Council adjourned into executive session at 6:09 p.m., returning at 6:23 p.m.

Receiving clarification that Councilmembers may request that action items be placed on agendas so long as the Councilmember does the work on the issue, the motion passed on unanimous vote and title was read as follows:

Resolution No. 2007-20

A resolution approving amendments to the City Council’s Rules of Procedure.

Councilmember Cooper moved for adoption.  The motion was seconded by Councilmember White and passed on unanimous vote.

F.

Consideration of Resolution No. 2007-21:  A resolution approving the First Amendment to Development Agreement between the City of Flagstaff and Empire Residential Construction, L.P.

RECOMMENDED ACTION:

Read Resolution No. 2007-21 by title only.

Adopt Resolution No. 2007-21.

Councilmember White moved to read Resolution No. 2007-21 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

Resolution No. 2007-21

A resolution approving the First Amendment to Development Agreement between the City of Flagstaff and Empire Residential Construction, L.P.

Councilmember White moved to adopt Resolution No. 2007-21, seconded by Councilmember Kelty.  The vote was unanimous in favor.

G.

Consideration of Resolution No. 2007-22:  A resolution approving the First Amendment to Pre-annexation and Development Agreement between the City of Flagstaff and Empire Residential Construction, L.P. regarding the Mt. Elden Foothills Subdivision.

RECOMMENDED ACTION:

Read Resolution No. 2007-22 by title only.

Adopt Resolution No. 2007-22.

Councilmember Cooper moved to read Resolution No. 2007-22 by title only, seconded by Councilmember Kelty.  The motion passed on unanimous vote and title was read as follows:

Resolution No. 2007-22

A resolution approving the First Amendment to Pre-annexation and Development Agreement between the City of Flagstaff and Empire Residential construction, L.P. regarding the Mt. Elden Foothills Subdivision.

Councilmember White moved to adopt Resolution No. 2007-22, seconded by Councilmember Kelty.  The vote was unanimous in favor.

11.     OTHER BUSINESS

(No items were submitted.)

12.    INFORMATIONAL ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.

Councilmember Kelty announced that a meeting will be held with various stakeholders to discuss HC 2039 and how it will affect open spaces.  After that meeting, the Council will be apprised of the information that is developed.

13.    ADJOURNMENT

There being no further business to come before the Council, the Meeting was adjourned at 6:34 p.m.

MAYOR

ATTEST:

CITY CLERK

CERTIFICATION

STATE OF ARIZONA,

Coconino County.

)

)

)

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on April 2, 2007.  I further certify that the Meeting was duly called and held and that a quorum was present.

DATED this 6th day of June, 2007.

CITY CLERK