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NOTE:
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IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED
STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY
COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS. ONLY THE ACTIONS TAKEN AND
DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS OF
CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.
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SUMMARIZED MINUTES
COUNCIL MEETING
May 1, 2007
6:00 p.m.
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A Meeting of the Flagstaff City
Council was held on May 1, 2007 convening at 6:00 P.M., in the Council Chambers
at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.
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CALL TO ORDER
The Meeting was called to order
by Mayor Donaldson.
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1. PLEDGE OF
ALLEGIANCE
Councilmember Kelty asked those
present to stand for the Pledge of Allegiance.
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2. INVOCATION
Councilmember Kelty led a
moment of silence.
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3. ROLL CALL
On roll call, the following
were present:
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Mayor Donaldson
Vice-Mayor Overton
Councilmember Cooper
Councilmember Haughey
Councilmember Kelty
Councilmember Swanson
Councilmember White
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Also present were:
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Interim City Manager, John
Holmes
City Attorney, Patricia
Boomsma
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4. MINUTES
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A.
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None.
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5. PUBLIC
PARTICIPATION
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None.
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6. CONSENT –
GENERAL
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A.
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Consideration of
Confirming Payment: Emergency engine replacement for Environmental
Services toploader.
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RECOMMENDED ACTION:
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Approve confirming payment to Freightliner of Flagstaff in the amount
of $23,492.50.
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B.
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Consideration of Confirming Payment under State Contract: Supervisors’ training and other professional
development.
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RECOMMENDED ACTION:
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Approve confirming payment to Arizona Governmental Training Service in
the amount of $45,000.00.
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C.
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Consideration of Confirming Payment: Re-powering of dredge at Wildcat Wastewater
Treatment Plant.
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RECOMMENDED ACTION:
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Approving confirming payment to Cummins Rocky Mountain in the amount
of $15,467.00, plus applicable tax and freight.
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D.
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Consideration of Additional Expenditure Authority and Payment:
Two bookmobiles.
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RECOMMENDED ACTION:
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Approve additional expenditure authority and payment in the amount of
$12,000.00 to Matthews Specialty Vehicles for additional work on the
bookmobiles.
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Councilmember Cooper moved to
approve the Consent-General Calendar. The motion was seconded by
Councilmember White and passed on unanimous vote.
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7. CONSENT –
CONTRACTUAL
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A.
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Consideration of
Extension of Annual Bid: Lignin sulfonate.
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RECOMMENDED ACTION:
|
Approve the second and final bid extension to Shilon Corporation at a
price of $.7666 per gallon, plus applicable taxes and freight.
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B.
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Consideration of Annual Bid: Radio maintenance services.
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RECOMMENDED ACTION:
|
Accept the bid from Niles Radio Communications in a base amount of
$12,557.25, with other rates billed per the staff summary attachment.
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C.
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Consideration of Bids:
Bin maintenance truck for Environmental Services.
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RECOMMENDED ACTION:
|
Accept the bid from Jim Babbitt for a diesel powered truck with a Ford
F-550 cab and chassis 4 X 4, 19,000 GVW and a K-Pac Model KPCCR mounted
container carrier in the amount of $58,040.25, plus applicable taxes.
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D.
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Consideration of Bids:
Arts, science, and cultural services.
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RECOMMENDED ACTION:
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Accept the bid from, and approve the agreement with, Flagstaff
Cultural Partners in an amount not to exceed $370,000.00 for the first twelve
months.
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E.
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Consideration of Bids:
Third-party advertising.
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RECOMMENDED ACTION:
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Accept the proposal from, and approve the agreement with, Michaels
Wilder Group in an amount not to exceed $150,000.00.
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F.
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Consideration of Construction-Manager-At-Risk (CMAR) Contract: Wastewater improvements projects.
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RECOMMENDED ACTION:
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Approve the CMAR contract with PCL Construction for a guaranteed
maximum price in an amount not to exceed $28,573,744.00, which includes a
$200,000.00 (1%) contingency to cover potential costs associated with
unanticipated or additional items of work.
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G.
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Consideration of Consulting Services Agreement: Wastewater improvements project.
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RECOMMENDED ACTION:
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Approve the consulting services agreement with Construction Management
Associates in an amount not to exceed $545,850.00, and a contract allowance
of $10,000.00 (1%).
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H.
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Consideration of Construction Contract: Country Club Drive/Killip Elementary School
landscaping project.
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RECOMMENDED ACTION:
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(1)
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Approve the construction contract with Atlantis Construction in the
amount of $116,892.10, which includes a contract allowance of $15,000.00, and
a contract period of 97 calendar days; and
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(2)
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Authorize the City Manager to execute the necessary documents.
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I.
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Consideration of Service Agreement: Engineering construction management services
for the wastewater improvements project.
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RECOMMENDED ACTION:
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Approve the agreement with Black & Veatch in an amount not to
exceed $580,230.00
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J.
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Consideration of Application for Judicial Collection Enforcement Grant
Funds: Electronic field
citation units for City Court.
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RECOMMENDED ACTION:
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Approve the submission of a grant application to the State of Arizona, Administrative Office of the Courts in the amount of $118,000.00 and authorize the
acceptance upon award of the grant agreement.
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K.
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Consideration of First Amendment to Intergovernmental Agreement: Northern Arizona University conference center
complex and related improvements.
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RECOMMENDED ACTION:
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Approve the First Amendment to the intergovernmental agreement.
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L.
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Consideration of Intergovernmental Agreement: Arizona Rural Policy Institute.
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RECOMMENDED ACTION:
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Approve the intergovernmental agreement with Coconino County and the Arizona Board of Regents, for and on behalf of Northern Arizona University, with an annual contribution of $50,000.00.
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M.
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Consideration of Intergovernmental Agreement: Statewide Terrorism Office Program (Arizona terrorism liaison officers).
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RECOMMENDED ACTION:
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Approve the intergovernmental agreement with the State of Arizona
Department of Public Safety.
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Vice-Mayor Overton moved to
approve the Consent-Contractual Calendar with the exception of Items 7K and
7L. The motion was seconded by Councilmember Kelty and passed on unanimous
vote.
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Returning to Item 7K, Jeri
Dustir, Deputy City Manager, noted that the first amendment is currently
being reviewed by the University’s legal counsel.
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Councilmember White moved to
approve the recommended action, seconded by Councilmember Haughey. The vote
was unanimous in favor.
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Returning to Item 7L,
Councilmember White moved to approve the recommended action, seconded by
Councilmember Swanson.
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Jeri Dustir, Deputy City
Manager, explained that this item is also under review by the University’s
legal counsel.
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The motion passed on unanimous
vote.
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8. BOARDS AND
COMMISSIONS:
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A.
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Consideration of Applicants for Appointments: Citizens’ Transportation Advisory Committee.
[The City Council may vote to discuss this matter in executive session
pursuant to A.R.S. §38-431.03(A)(1). The names of the applicants
may be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Discuss in executive session and, at the Council meeting, make four
appointments to varying terms.
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Councilmember Haughey moved to
appoint James Praet to an at-large term expiring December 2007, Thomas
McGrath to an at-large term expiring December 2008, and Guillermo Cortez and
Michael McCallister to at-large terms expiring December 2009.
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The motion was seconded by
Vice-Mayor Overton and passed on unanimous vote.
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B.
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Consideration of Applicants for Appointments: Disability Awareness Commission. [The City
Council may vote to discuss this matter in executive session pursuant to
A.R.S. §38-431.03(A)(1). The names of the applicants
may be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Discuss in executive session and, at the Council meeting, make two
appointments to terms expiring March 2010.
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Councilmember White moved to
appoint Jerry O’Brien and Brittney Reagan to terms expiring March 2010. The
motion was seconded by Councilmember Haughey and passed on unanimous vote.
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9. PUBLIC HEARINGS
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A.
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Consideration of Liquor License Application: Christine Elaine Snyder, “Air Fare”, 6200 S. Pulliam Drive, Ste. 109, Series 12, New License.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public
hearing.
The City Council has the option to:
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(1)
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Forward the application to the State with a recommendation for
approval;
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(2)
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Forward the application to the Statement with no recommendation; or
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(3)
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Forward the application to the State with a recommendation for denial
based on the testimony received at the public hearing and/or other factors.
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Vice-Mayor Overton moved to open the public hearing, seconded by Councilmember
White. The vote was unanimous in favor.
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Christine Snyder, the applicant, spoke in favor of her application and
noted that she and her daughter have been operating Air Fare at the Pulliam Airport for three years.
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Sgt. Dan Musselman of
the Police Department performed the background investigation on the applicant
and found no reason to oppose the license.
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There being no further public input, Vice-Mayor Overton moved to close
the public hearing. The motion was seconded by Councilmember White and
passed on unanimous vote.
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Councilmember White moved to forward the application to the State with
a recommendation for approval. The motion was seconded by Councilmember
Kelty and passed on unanimous vote.
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10. ORDINANCES AND
RESOLUTIONS
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A.
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Consideration of Ordinance No. 2007-28: An ordinance of the City Council of the City
of Flagstaff, Arizona, adopting the “2007 Amendments to the City Code
Regarding Hotels, Legislatively Imposed Preemptions, and Housekeeping Changes
to Correct State Statutory References” by reference.
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RECOMMENDED ACTION:
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Read Ordinance No.
2007-28 for the final time by title only.
Adopt Ordinance No. 2007-28.
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Councilmember White moved to
read Ordinance No. 2007-28 for the final time by title only, seconded by
Vice-Mayor Overton. The motion passed on unanimous vote and title was read
as follows:
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Ordinance No. 2007-28
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An ordinance of the City Council of the City of Flagstaff, Arizona,
adopting the “2007 Amendments to the City Code Regarding Hotels,
Legislatively Imposed Preemptions, and Housekeeping Changes to Correct State
Statutory References” by reference.
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Councilmember Cooper moved to
adopt Ordinance No. 2007-28. The motion was seconded by Vice-Mayor Overton
and passed on unanimous vote.
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B.
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Consideration of Resolution No. 2007-27: A resolution of the City Council of the City
of Flagstaff, Arizona, declaring as a public record that certain document
filed with the City Clerk and entitled “Illicit Discharge Detection and
Elimination” – Amendment” to Title 12 of the Flagstaff City Code.
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RECOMMENDED ACTION:
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Read Resolution No.
2007-27 by title only.
Adopt Resolution No. 2007-27.
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Councilmember Haughey moved to
read Resolution No. 2007-27 by title only, seconded by Councilmember White.
The motion passed on unanimous vote and title was read as follows:
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Resolution No. 2007-27
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A resolution of the City Council of the City of Flagstaff, Arizona,
declaring as a public record that certain document filed with the City Clerk
and entitled “Illicit Discharge Detection and Elimination” – Amendment” to
Title 12 of the Flagstaff City Code.
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Councilmember White moved to
adopt Resolution No. 2007-27, seconded by Vice-Mayor Overton. The vote was
unanimous in favor.
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C.
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Consideration of Ordinance No. 2007-29: An ordinance of the City Council of the City
of Flagstaff, Arizona, adopting the “Illicit Discharge Detection and
Elimination – Amendment” to Title 12 of the Flagstaff City Code.
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RECOMMENDED ACTION:
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Read Ordinance No. 2007-29 for the first time by title only.
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Councilmember Cooper moved to
read Ordinance No. 2007-29 for the first time by title only. The motion was
seconded by Vice-Mayor Overton and passed on unanimous vote. Title was read
as follows:
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Ordinance No. 2007-29
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An ordinance of the City Council of the City of Flagstaff, Arizona,
adopting the “Illicit Discharge Detection and Elimination – Amendment” to
Title 12 of the Flagstaff City Code.
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D.
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Consideration of Resolution No. 2007-23: A resolution authorizing the submission of an
application for a Flagstaff Urban Trails System Signage Phase II Grant and
authorizing the acceptance upon award of the grant agreement.
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RECOMMENDED ACTION:
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Read Resolution No.
2007-23 by title only.
Adopt Resolution No. 2007-23.
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Councilmember White moved to
read Resolution No. 2007-23 by title only, seconded by Councilmember Cooper.
The motion passed on unanimous vote and title was read as follows:
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Resolution No. 2007-23
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A resolution authorizing the submission of an application for a
Flagstaff Urban Trails System Signage Phase II Grant and authorizing the
acceptance upon award of the grant agreement.
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Councilmember White moved to
adopt Resolution No. 2007-23, seconded by Vice-Mayor Overton. The vote was
unanimous in favor.
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E.
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Consideration of Resolution No. 2007-25: A resolution approving an intergovernmental
agreement between the City of Flagstaff and Coconino County for use of
reclaimed water at designated and additional sites at future locations.
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RECOMMENDED ACTION:
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Read Resolution No.
2007-25 by title only.
Adopt Resolution No. 2007-25.
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Councilmember Haughey moved to
read Resolution No. 2007-25 by title only, seconded by Councilmember Kelty.
The motion passed on unanimous vote and title was read as follows:
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Resolution No. 2007-25
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A resolution approving an intergovernmental agreement between the City
of Flagstaff and Coconino County for use of reclaimed water at designated and
additional sites at future locations.
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Councilmember Haughey moved to
adopt Resolution No. 2007-25. The motion was seconded by Councilmember White
and passed on unanimous vote.
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F.
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Consideration of Resolution No. 2007-26: A resolution approving an intergovernmental
agreement between the City of Flagstaff and the Flagstaff Unified School District for use of reclaimed water at designated and additional sites at future
locations.
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RECOMMENDED ACTION:
|
Read Resolution No.
2007-26 by title only.
Adopt Resolution No. 2007-26.
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Vice-Mayor Overton moved to
read Resolution No. 2007-26 by title only, seconded by Councilmember White.
The vote was unanimous in favor and title was read as follows:
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Resolution No. 2007-26
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A resolution approving an intergovernmental agreement between the City
of Flagstaff and the Flagstaff Unified School District for use of reclaimed water
at designated and additional sites at future locations.
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Vice-Mayor Overton moved to
adopt Resolution No. 2007-26. The motion was seconded by Councilmember
Cooper and passed on unanimous vote.
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G.
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Consideration of Resolution No. 2007-29: A resolution authorizing the submission of an
application for the Red Gap Ranch pipe line alignment and real estate
acquisition analysis grant and authorizing the acceptance upon award of the
grant agreement.
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RECOMMENDED ACTION:
|
Read Resolution No. 2007-29 by title only.
Adopt Resolution No. 2007-29.
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Councilmember Haughey moved to
read Resolution No. 2007-29 by title only, seconded by Councilmember Cooper.
The motion passed on majority vote with Mayor Donaldson, Vice-Mayor Overton,
and Councilmembers Cooper, Haughey, Kelty and White in favor, and
Councilmember Swanson opposed. Title was read as follows:
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Resolution No. 2007-29
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|
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A resolution authorizing the submission of an application for the Red
Gap Ranch pipe line alignment and real estate acquisition analysis grant and
authorizing the acceptance upon award of the grant agreement.
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Councilmember Cooper moved to
adopt Resolution No. 2007-29, seconded by Vice-Mayor Overton. The motion
passed on majority vote with Mayor Donaldson, Vice-Mayor Overton, and
Councilmembers Cooper, Haughey, Kelty and White in favor, and Councilmember
Swanson opposed.
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H.
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Consideration of Resolution No. 2007-30: A resolution approving the City of Flagstaff
2007/2008 Annual Action Plan and authorizing its submission to the United
States Department of Housing and Urban Development.
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RECOMMENDED ACTION:
|
Read Resolution No. 2007-30 by title only.
Adopt Resolution No. 2007-30.
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Councilmember White moved to
read Resolution No. 2007-30 by title only. The motion was seconded by Councilmember
Kelty and passed on unanimous vote. Title was read as follows:
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Resolution No. 2007-30
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|
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A resolution approving the City of Flagstaff 2007/2008 Annual Action
Plan and authorizing its submission to the United States Department of
Housing and Urban Development.
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Councilmember White moved to
adopt Resolution No. 2007-30, seconded by Councilmember Kelty. The vote was
unanimous in favor.
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11. OTHER BUSINESS
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A.
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Consideration of Naming Cedar Avenue FUTS Bridge.
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RECOMMENDED ACTION:
|
Select the name of “Matt Kelly Urban Trail Bridge.”
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Councilmember Kelty moved to
approve the recommended action. The motion was seconded by Councilmember
Cooper and passed on unanimous vote.
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B.
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Consideration of Train Horn Mitigation Alternatives.
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RECOMMENDED ACTION:
|
Approve Scenario A in the Gannett Fleming Report as follows:
Additional safety measures at Beaver Street, San Francisco Street BNSF
right-of-way fencing and sidewalk treatment) and Enterprise Road (sidewalk
treatment) and wayside horns at all five grade crossings.
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Councilmember Kelty moved to
approve Scenario D, creating a quiet zone with wayside horns at Steves Blvd. and Fanning Drive for cost savings, a median with bollards as an alternative
safety measure at Enterprise Road, and pedestrian barriers at Beaver Street and San Francisco Street. The motion was seconded by Councilmember White.
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Councilmembers favoring
Scenario A cited the following arguments:
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·
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The option is safer for
pedestrians, particularly when two trains pass simultaneously.
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·
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Wayside horns are less than
half the decibel level of train horns, with far less decibels than the
allowed level for events in Wheeler Park.
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·
|
The scenario is reasonable,
responsible, consistent, and accomplishes the City’s goals regarding train
noise.
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Councilmembers in favor of
Scenario D gave the following reasons:
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·
|
Pedestrian barriers are needed
at Beaver and San Francisco Streets due to heavy pedestrian traffic, while
there is virtually no pedestrian traffic at Steves Blvd. or Fanning Drive .
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·
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Each crossing has different
needs and should be evaluated separately.
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·
|
Noise from downtown events is
not as frequent or constant as it is with train noise.
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·
|
The option is $100,000.00 less
than the recommended action and it addresses safety issues.
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The motion to approve Scenario
D passed on majority roll call vote as follows:
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Mayor Donaldson
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Aye
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Vice-Mayor Overton
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Nay
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Councilmember Cooper
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Nay
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Councilmember Haughey
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Aye
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Councilmember Kelty
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Aye
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Councilmember Swanson
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Aye
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Councilmember White
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Aye
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12. INFORMATIONAL
ITEMS TO OR FROM MAYOR, COUNCIL OR CITY MANAGER.
|
|
None.
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13. ADJOURNMENT
|
|
There being no further business
to come before the Council, the Meeting was adjourned at 6:31 P.M.
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MAYOR
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ATTEST:
CITY CLERK
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CERTIFICATION
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STATE OF ARIZONA,
Coconino County.
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)
)
)
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ss.
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I, MARGIE BROWN, do hereby
certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary
of the Meeting of the Council of the City of Flagstaff held on May 1, 2007.
I further certify that the Meeting was duly called and held and that a quorum
was present.
DATED this 25th day of July,
2007.
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CITY CLERK
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