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AGENDA

 

 

REGULAR COUNCIL MEETING

 

TUESDAY, AUGUST 7, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of May 15, 2007 and June 5, 2007.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under Arizona State Contract:  Athletic field and turf maintenance equipment.

 

 

RECOMMENDED ACTION:

Authorize the purchase of a Toro field groomer, aerator and seeder from Simpson Norton Corporation in the amount of $32,672.03, plus applicable sales tax.

 

B.

Consideration of Confirming Payment:  Repairs and restoration of fleet lower shop floor.

 

 

RECOMMENDED ACTION:

Approve confirming payment to Certa Pro Painters in the amount of $17,679.21.

 

C.

Consideration of Confirming Change Order:  ADOT/City route transfer study.

 

 

RECOMMENDED ACTION:

Approve Confirming Change Order No. 1 in the amount of $9,800.00 to HDR, Inc.

 

D.

Consideration of Extension of Annual Bid:  Concrete.

 

 

RECOMMENDED ACTION:

Approve the final bid extension to Arrow Redi-Mix at the price of $106.50 per cubic yard, plus applicable tax.

 

E.

Consideration of Extension of Annual Bid:  Lawn mowing services.

 

 

RECOMMENDED ACTION:

Approve the first one-year extension to Mountain Top Trimmers in the amount of $66,351.00, plus additional thatching at $150.00 per 10,000 square feet and mowing at $100.00 per square feet.

 

F.

Consideration of Extension of Annual Bid:  Traffic count services.

 

 

RECOMMENDED ACTION:

Approve the first one-year extension to Traffic Research & Analysis, Inc. in an amount not to exceed $22,000.00.

 

G.

Consideration of Extension of Annual Bid:  Vehicle rental services.

 

 

RECOMMENDED ACTION:

Approve the final one-year extension to Enterprise Rent A Car at the amounts listed in the staff summary attachment.

 

H.

Consideration of Extension of Annual Bid:  Commercial solid waste containers.

 

 

RECOMMENDED ACTION:

Approve the first one-year extension to Steel Form Industries at the unit prices listed in the staff summary attachment.

 

I.

Consideration of Purchase:  Sewer line root control foam.

 

 

RECOMMENDED ACTION:

Approve the purchase from Duke’s Root Control in an amount not to exceed $43,240.00, plus applicable taxes.

 

J.

Consideration of Annual Bid:  Auto body repair services.

 

 

RECOMMENDED ACTION:

Approve the bid from Fender Bender Repair at the hourly rates and cost of parts as listed in the staff summary attachment.

 

K.

Consideration of Extension of Contract:  Animal shelter services.

 

 

RECOMMENDED ACTION:

Approve the fourth one-year contract extension to Coconino County Humane Association in the amount of $217,148.00.

 

L.

Consideration of Grant Agreement:  Runway 3-21 extension and safety area project.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Department of Transportation Aeronautics Division and authorize receipt of grant funds in the amount of $2,000,000.00.

 

M.

Consideration of Construction Contract  under the Mohave Educational Services Cooperative Purchase Agreement: Sixth Avenue detention basin spillway and berm improvements.

 

 

RECOMMENDED ACTION:

(1)

Approve contract through the existing Job Order Contracting in the amount of $138,761.94, which includes the 1% MESC fee and a contract time of 75 calendar days;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $13,876.00 (10%) for unanticipated additional costs.

 

N.

Consideration of Grant Agreement:  Frances Short Pond Phase III.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Arizona Game and Fish Department and authorize receipt of grant funds in the amount of $29,542.65.

 

O.

Consideration of Street Closures: Flagstaff 2007 Extreme Fun Extravaganza – Flagstaff Coca Cola Parade of Bands and Beds.

 

 

RECOMMENDED ACTION:

Approve the closure of Aspen Avenue and San Francisco Street on Saturday, September 15, 2007.

 

6.      REGULAR AGENDA

 

A.

Consideration of Removal From Appointed Office:  Beautification and Public Arts Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Remove one commissioner.

 

B.

Consideration of Applicants for Appointments:  Beautification and Public Arts Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to an Arts Community term expiring June, 2010; one appointment to an at-large term expiring June, 2008; and one appointment to an at-large term expiring June, 2010.

 

C.

Consideration of Applicants for Appointments:  Open Space Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a natural sciences term expiring April, 2010; one appointment to an at-large term expiring April, 2010; and one appointment to a real estate term expiring April, 2010.

 

D.

Consideration of Applicants for Appointments:  Board of Adjustment.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring April, 2008; one appointment to a term expiring April, 2009; and one appointment to a term expiring April, 2010.

 

E.

Consideration of Ordinance No. 2007-39:  An Ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2007 Amendments to the personnel policies of the City of Flagstaff” by reference, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-39 for the final time by title only.

Adopt Ordinance No. 2007-39.

 

 

F.

Consideration of Appointments and Salary Adjustments:  Presiding magistrate and two City magistrates.

 

 

 

RECOMMENDED ACTION:

Discuss in Executive Session and, at the Council meeting, make the three appointments and salary adjustments.

 

7.     PUBLIC HEARING ITEMS

 

A.

Consideration of Liquor License Application:  Jan Alexander Wynand Ham, “Winestyles”, 2500 S. Woodlands Village Blvd., #27, Series 07, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Changing the order of the Council meeting agendas.

 

 

RECOMMENDED ACTION:

Provide direction on next steps, if any.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT