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NOTE:
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IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED
STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY
COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS. ONLY THE ACTIONS TAKEN AND
DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM. AUDIO RECORDINGS OF
CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.
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SUMMARIZED MINUTES
COUNCIL MEETING
May 15, 2007
6:00 p.m.
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A Meeting of the Flagstaff City
Council was held on May 15, 2007 convening at 6:00 P.M., in the Council Chambers
at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.
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CALL TO ORDER
The Meeting was called to order
by Mayor Donaldson.
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1. PLEDGE OF
ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION
Mayor Donaldson asked those
present to stand for the Pledge of Allegiance, the reading of the Mission
Statement, and the Invocation.
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2. ROLL CALL
On roll call, the following
were present:
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Mayor Donaldson
Vice-Mayor Overton
Councilmember Cooper,
Excused
Councilmember Haughey
Councilmember Kelty
Councilmember Swanson
Councilmember White
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Also present were:
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Interim City Manager, John
Holmes
City Attorney, Patricia
Boomsma
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3. MINUTES
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None.
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4. PUBLIC
PARTICIPATION
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None.
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5. CONSENT AGENDA
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A.
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Consideration
of Bids: Water quality monitoring equipment.
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RECOMMENDED ACTION:
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Approve the bid from the HACH Company in the amount of $24,452.00,
plus applicable tax and shipping.
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B.
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Consideration of Bids:
Skid steer loaders for the Parks and Recreation Department.
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RECOMMENDED ACTION:
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Approve the bid from Flagstaff Equipment for two skid steer loaders in
the amount of $64,430.97 plus applicable tax.
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C.
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Consideration of Bids:
Sale of City property at the northwest corner of Fourth Street and Route 66.
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RECOMMENDED ACTION:
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Approve the bid from AZNORTH Realty in the amount of $22,410.00.
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D.
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Consideration of Cancellation of Bid Award: Auto body repair services.
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RECOMMENDED ACTION:
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Cancel the bid award and contract with Andy’s Auto Repair and direct
staff to revise the bid specifications and rebid.
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E.
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Consideration of Extension of Service Contract: Abandoned vehicle towing services.
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RECOMMENDED ACTION:
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Approve the second, one-year extension with Northern Arizona Towing at
the same prices and conditions as the original bid.
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F.
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Consideration of Second Amendment to Service Agreement: Governmental and community relations.
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RECOMMENDED ACTION:
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Approve the second amendment to the agreement with Landry, Creedon
& Associates, Inc., in the amount of $80,204.00 per year, plus expenses,
and authorize the City Manager to execute the necessary documents.
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G.
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Consideration of Street Closure: Native American Art Festival.
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RECOMMENDED ACTION:
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Authorize the street closure of Aspen Avenue from June 30, 2007
through July 2, 2007.
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H.
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Consideration of Street Closure: 2007 Great American Race.
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RECOMMENDED ACTION:
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Authorize the street closures of Aspen Avenue, San Francisco Street,
and Leroux Street on July 11, 2007.
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Councilmember Haughey moved to
approve the Consent Agenda. The motion was seconded by Councilmember White
and passed on unanimous vote.
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6. REGULAR AGENDA
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A.
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Consideration of Applicants for Appointments: Firefighters’ Relief and Pension Board. [The
City Council may vote to discuss this matter in executive session pursuant to
A.R.S. §38-431.03(A)(1). The names of the applicants
may be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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(1)
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The Mayor should make the motion to appoint James Rawlinson, Albert
Wenger, Jim Wheeler, and Mark Wilson.
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(2)
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Any Councilmember may make the motion to appointment Dick Heguy to the
non-fire department position.
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Mayor Donaldson moved to
appoint James Rawlinson, Albert Wenger, Jim Wheeler and Mark Wilson to the
Firefighters’ Relief and Pension Board. The motion was seconded by
Councilmember Swanson and passed on unanimous vote.
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Vice-Mayor Overton moved to
appoint Dick Heguy to the non-fire department position of the Firefighters’
Relief and Pension Board, seconded by Councilmember Haughey. The vote was
unanimous in favor.
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B.
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Consideration of Lease of City Property: 203 E.
Brannen (Murdock Center.)
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RECOMMENDED ACTION:
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Approve the bid from Flagstaff
Cooperative Preschool with a rent to the City of $500 per month and a $300
deposit for repairs.
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Councilmember Kelty declared a
conflict of interest and removed herself from the podium, and so did not
enter into discussion or vote.
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Councilmember White moved to
approve the recommended action.
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Vice-Mayor Overton moved to
recess into Executive Session for legal advice, seconded by Councilmember
Haughey. The motion passed on unanimous vote.
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The Council Meeting resumed at
6:11 P.M.
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The motion to approve was
seconded by Mayor Donaldson.
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Denny Birkland, Real Estate
Manager, explained how subjective criteria, such as neighborhood
compatibility, community benefit, and partnerships, are used when selecting a
successful bidder.
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Councilmembers in favor of a lease with Flagstaff
Cooperative Preschool noted that: (1) Two homeless shelters close together
could have a negative impact on the neighborhood; (2) the location is not
adequate for a homeless shelter or a long-term solution; (3) the site is
specific to the needs of the preschool due to its partnership with, and
proximity to, Northern Arizona University; (4) the preschool’s funding source
is relatively secure; and (5) preschools give kids a jumpstart on higher
education.
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Councilmembers who preferred a
lease with Flagstaff Shelter Services, Inc. felt that: (1) the area has
already been tested and shown to be suitable for a homeless shelter; (2)
addressing homelessness is the community’s most immediate need; (3) the
shelter would use the center year round; (4) if homelessness isn’t addressed,
transient cook fires will continue to be a tremendous threat to the forest;
and (5) law enforcement officers patrolling the forests for transient camps
could be better utilized elsewhere.
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The following Individuals spoke
in favor of the Southside Community Association’s proposal:
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Coral Evans, Southside
Community Association
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Deb Harris, Flagstaff resident
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Jonathan Day, Flagstaff
resident
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Jamie Aguirre, Flagstaff resident
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Joe Ray, representing Weed and
Seed program
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Arguments in favor of the
Southside’s proposal included:
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A partnership between the
Southside Community Association, the NAACP, and the Murdock Preservation
Committee was created to address the needs of the Southside community.
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For the past 20 years, the
neighborhood has been asking for a viable community center, which would be
the best use of this property.
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A private donor is willing to
fund the operation and maintenance of a community center at this location for
two years.
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A community center would give
the local children a sense of place and history.
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Partnerships between the City
of Flagstaff and Southside citizens would be strengthened through a community
center.
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The southside community wasn’t
given adequate notice that the Murdock lease was on the Council’s agenda.
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The item should be tabled for
further discussion.
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Those in favor of the proposal
submitted by Flagstaff Cooperative Preschool were:
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Liz Taylor, Flagstaff
Cooperative Preschool
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Ellen Rier, Flagstaff resident
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The following arguments were
cited as reasons to support staff’s recommendation:
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The preschool would accommodate
children from all income levels.
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Community groups may use the
facility evenings and weekends free of charge.
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Providing safety, education and
other opportunities for the children will change a community’s culture.
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Councilmember White requested
that staff facilitate meetings between the Flagstaff Cooperative Preschool
and the Southside Community Association for a possible shared use plan.
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Councilmember White moved to
table the item for two weeks, seconded by Vice-Mayor Overton. The motion
passed on unanimous roll call vote as follows:
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Mayor Donaldson
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Aye
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Vice-Mayor Overton
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Aye
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Councilmember Haughey
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Aye
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Councilmember Swanson
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Aye
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Councilmember White
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Aye
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Councilmember Kelty returned to
the meeting.
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C.
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Consideration of Resolution No. 2007-32: A resolution approving a development incentive
agreement between the City of Flagstaff and Butler and Lone Tree, L.L.C.
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RECOMMENDED ACTION:
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Read Resolution No. 2007-32 by title only.
Adopt Resolution No. 2007-32.
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Councilmember Swanson moved to
read Resolution No. 2007-32 by title only, seconded by Vice-Mayor Overton.
The motion passed on unanimous vote and title was read as follows:
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Resolution No. 2007-32
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A resolution approving a development incentive agreement between the City
of Flagstaff and Butler and Lone Tree, L.L.C.
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Councilmember White moved to
adopt Resolution No. 2007-32. The motion was seconded by Vice-Mayor Overton
and passed on unanimous vote.
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D.
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Consideration of Ordinance No. 2007-30: An ordinance (1) ratifying the
order of the improvement of the area known as "City of Flagstaff,
Arizona Aspen Place at the Sawmill Improvement District" by furnishing
certain improvements; (2) awarding a construction contract for certain
of such improvements and approving and authorizing the execution and delivery
of such contract by the Superintendent of Streets of the City;
(3) approving and authorizing the execution and delivery of an
improvement district development and waiver agreement with respect to such
district; (4) approving the assessment diagram and method of assessment
with respect to such district; (5) authorizing the sale and issuance of
not to exceed $20,000,000 aggregate principal amount of City of Flagstaff,
Arizona Aspen Place at the Sawmill Improvement District improvement bonds to
finance such improvements; (6) prescribing certain terms and conditions
of such bonds including the delegation to the Management Services
Director/Treasurer of the City of the authority to determine certain matters
with respect to the bonds; (7) approving all documents necessary with
respect to such bonds and authorizing the mayor or vice mayor of the city to
execute and deliver such agreements; (8) authorizing preparation,
execution and distribution of an official statement with respect to such
bonds and (9) declaring an emergency.
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RECOMMENDED ACTION:
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Read Ordinance No. 2007-30 for the first time by title only.
Read Ordinance No. 2007-30 for the final time by title only.
Adopt Ordinance No. 2007-30.
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Councilmember White moved to
read Ordinance No. 2007-30 for the first time by title only, seconded by
Councilmember Kelty. The motion passed on unanimous vote and title was read
as follows:
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Ordinance No. 2007-30
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An ordinance (1) ratifying the order of the improvement of
the area known as "City of Flagstaff, Arizona Aspen Place at the Sawmill
Improvement District" by furnishing certain improvements;
(2) awarding a construction contract for certain of such improvements
and approving and authorizing the execution and delivery of such contract by
the Superintendent of Streets of the City; (3) approving and authorizing
the execution and delivery of an improvement district development and waiver
agreement with respect to such district; (4) approving the assessment
diagram and method of assessment with respect to such district;
(5) authorizing the sale and issuance of not to exceed $20,000,000
aggregate principal amount of City of Flagstaff, Arizona Aspen Place at the
Sawmill Improvement District improvement bonds to finance such improvements;
(6) prescribing certain terms and conditions of such bonds including the
delegation to the Management Services Director/Treasurer of the City of the
authority to determine certain matters with respect to the bonds;
(7) approving all documents necessary with respect to such bonds and
authorizing the mayor or vice mayor of the city to execute and deliver such
agreements; (8) authorizing preparation, execution and distribution of
an official statement with respect to such bonds and (9) declaring an emergency.
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Councilmember White moved to
read Ordinance No. 2007-30 for the final time by title only. The motion was seconded
by Vice-Mayor Overton and passed on unanimous vote.
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Following the reading of
Ordinance No. 2007-30 for the final time by title only, Councilmember White
moved to adopt Ordinance No. 2007-30. The motion was seconded by Vice-Mayor
Overton and passed on unanimous vote.
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The Council Meeting reconvened following
a five-minute break without Councilmembers Haughey and White.
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E.
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Consideration of Service Agreement: Construction, management, inspection and
testing services for the Aspen Place at the Sawmill Improvement District
project.
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RECOMMENDED ACTION:
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Approve the agreement with Pooled Resources in an amount not to exceed
$1,486,432.00 with a 600-calendar-day contract time.
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Vice-Mayor Overton moved to
approve the recommended action, seconded by Councilmember Swanson. The vote
was unanimous in favor. Councilmembers Haughey and White were absent from
the room.
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F.
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Consideration of Bids:
Water efficient demonstration garden.
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RECOMMENDED ACTION:
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Approve the bid from Flagstaff Native Plant & Seed per the staff
summary attachment.
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Vice-Mayor Overton moved to
approve the recommended action. The motion was seconded by Councilmember
Kelty and passed on unanimous vote. Councilmembers Haughey and White were
absent from the room.
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G.
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Consideration of Bids:
Property/casualty insurance renewal.
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RECOMMENDED ACTION:
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Approve the proposal from Willis of Arizona and authorize payment of
premiums and broker fee for the policy period of June 1, 2007, through May
31, 2008, in an amount not to exceed $881,129.00.
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Vice-Mayor Overton moved to
approve the recommended action, seconded by Councilmember Swanson. The
motion passed on unanimous vote. Councilmembers Haughey and White were
absent from the room.
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H.
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Consideration of Service Agreement: Phase I and Phase II Engineering and design
services for the South Beaver and San Francisco Streets street calming
project.
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RECOMMENDED ACTION:
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Approve the agreement with Arcadia Studio, Landscape Architecture in
the amount of $137,249.00.
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Councilmember Swanson moved to
approve the recommended action. The motion was seconded by Vice-Mayor Overton
and passed on unanimous vote. Councilmembers Haughey and White were absent
from the room.
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I.
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Consideration of Service Contract: Design services for the water source
development project.
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RECOMMENDED ACTION:
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(1)
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Approve the design services contract with Az-Tech Design Inc., in the
amount of $179,640.00; and
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(2)
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Authorize the City Manager to execute the necessary documents.
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Councilmember Kelty moved to
approve the recommended action, seconded by Councilmember Swanson. The vote
was unanimous in favor. Councilmembers Haughey and White were absent from
the room.
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J.
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Consideration of Construction Contract: Two water source development project wells.
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RECOMMENDED ACTION:
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(1)
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Approve the construction contract with ADT Drilling in the amount of
$2,468,848.00, which includes a construction contingency allowance of
$100,000.00, and a 300-day contract time; and
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(2)
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Authorize the City Manager to execute the necessary documents.
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Vice-Mayor Overton moved to
approve the recommended action. The motion was seconded by Councilmember
Kelty and passed on unanimous vote. Councilmembers Haughey and White were
absent from the room.
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K.
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Consideration of Employment Agreement: City Attorney.
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RECOMMENDED ACTION:
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Approve the employment agreement.
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Councilmember Kelty moved to
approve the recommended action, seconded by Vice-Mayor Overton. The motion
passed on unanimous vote. Councilmembers Haughey and White were absent from
the room.
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L.
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Consideration of Ordinance No. 2007-29: An ordinance of the City Council of the City
of Flagstaff, Arizona, adopting the Illicit Discharge Detection and
Elimination – Amendment to Title 12 of the Flagstaff City Code.
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RECOMMENDED ACTION:
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Read Ordinance No. 2007-29 for the final time by title only.
Adopt Ordinance No. 2007-29.
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Vice-Mayor Overton moved to
read Ordinance No. 2007-29 for the final time by title only. The motion was
seconded by Councilmember Kelty and passed on unanimous vote. Councilmembers
Haughey and White were absent from the room. Title was read as follows:
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Ordinance No. 2007-29
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An ordinance of the City Council of the City of Flagstaff, Arizona,
adopting the Illicit Discharge Detection and Elimination – Amendment to Title
12 of the Flagstaff City Code.
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Vice-Mayor Overton moved to
adopt Ordinance No. 2007-29. The motion was seconded by Councilmember Kelty
and passed on unanimous vote. Councilmembers Haughey and White were absent
from the room.
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Councilmembers Haughey and
White returned to the Council Meeting.
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Jack Pablo, a Flagstaff
resident, expressed opposition to the City Council’s decision to use wayside
horns for the eastside.
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Walter Robertson, a Flagstaff resident, stated the use of wayside horns for the eastside is unacceptable to the
citizens and businesses in neighborhoods near the railroad crossings.
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7. PUBLIC HEARING ITEMS
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None.
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8. COUNCIL
DISCUSSION ITEMS
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None.
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9. INFORMATIONAL
ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS
FOR FUTURE AGENDA ITEMS
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None.
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10. ADJOURNMENT
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There being no further business
to come before the Council, the Meeting was adjourned at 7:35 P.M.
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MAYOR
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ATTEST:
CITY CLERK
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CERTIFICATION
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STATE OF ARIZONA,
Coconino County.
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ss.
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I, MARGIE BROWN, do hereby
certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary
of the Meeting of the Council of the City of Flagstaff held on May 15, 2007.
I further certify that the Meeting was duly called and held and that a quorum
was present.
DATED this 8th day of August,
2007.
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CITY CLERK
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