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AGENDA

 

 

REGULAR COUNCIL MEETING

 

TUESDAY, SEPTEMBER 4, 2007

 

CALL TO ORDER

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON        

VICE MAYOR OVERTON          

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY          

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON         

COUNCILMEMBER WHITE         

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meetings of July 24, 2007 and August 7, 2007; and Special Council Meeting of July 30, 2007.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Sole Source Payment:  Annual telephone maintenance and services.

 

 

RECOMMENDED ACTION:

Approve payment to Tele-Digit in an amount not to exceed $40,000.00 for telephone maintenance and services.

 

B.

Consideration of Purchase under Arizona State Contract:  Traffic signal material.

 

 

RECOMMENDED ACTION:

Approve the use of the Arizona State Contract for the purchase of signal material from Brown Wholesale Electric Company and Consolidated Electric Distributors in the amount of $108,853.00, plus applicable sales tax and freight.

 

C.

Consideration of Extension of Annual Contract:  Flagstaff Visitor Guide.

 

 

RECOMMENDED ACTION:

Approve the first, one-year extension with Prisma Graphic Corporation in the amount of $29,950.00, plus tax and freight.

 

6.      REGULAR AGENDA

 

A.

Consideration of Appointment of Alternate Councilmember Representative:  Northern Arizona Intergovernmental Public Transit Authority Board of Directors.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Appoint a Councilmember to serve as an alternate member to the Northern Arizona Intergovernmental Public Transit Authority Board of Directors.

 

B.

Consideration of Applicants for Appointments:  Traffic Commission  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring July, 2010.

 

C.

Consideration of Applicants for Appointments:  Youth Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make eleven appointments to terms expiring June 30, 2008.

 

D.

Consideration of PC SUB 07-003:  A request from Lone Tree Investments for tentative plat approval for “The Estates at Pine Canyon – Unit Five”, containing 47 single-family lots on approximately 29.946 acres located at 3851 South Clubhouse Circle Drive (APN 105-10-179;  105-10-181; 105-10-159; 105-10-0162; and 105-10-163).

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

E.

Consideration of PC SUB 07-004:  A request for tentative plat approval by Hilltop Gardens LLC for the Hilltop Gardens Condominiums Subdivision, a planned option development containing five residential condominium units on an approximately .27-acre parcel located at 538 South Fountaine Street in the RMM-E/RMMO-E, Multi-Family Residential Overlay District, Established.

 

 

RECOMMENDED ACTION:

The Planning and Zoning Commission recommends approving the tentative plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat and City/Subdivider Agreement when notified by the Development Review Board that all conditions have been met and documents are ready for recording.

 

F.

Consideration of Resolution No. 2007-48:  A Resolution authorizing the submission of a grant application to the Gila River Indian Community whereby grant funds will pass through the City of Flagstaff to Northern Arizona University for the Nizhoni Academy program and authoring the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-48 by title only.

Adopt Resolution No. 2007-48.

 

G.

Consideration of Special Event Funding Request:  La Joya de Sunnyside Fiesta de Independencia.

 

 

RECOMMENDED ACTION:

Approve funding in the amount of $1,000.00.

 

H.

Consideration of Appeal of Traffic Commission Decision:  25-mile-per-hour speed limit on Butler Avenue during school hours near Knoles Elementary School and Sinagua High School.

 

 

RECOMMENDED ACTION:

Deny the appeal.

 

I.

Consideration of Ordinance No. 2007-41:  An ordinance authorizing an easement and access agreement creating an access easement across a portion of Red Gap Ranch.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-41 for the first time by title only.

 

J.

Consideration of Resolution No. 2007-47:  A resolution approving amendments to the City Council’s Rules of Procedure.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-47 by title only.

Adopt Resolution No. 2007-47.

 

7.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  David Hernandez, “Mia’s Lounge”, 26 So. San Francisco Street, Series 6, Person and Location Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Liquor License application:  Omar Quijani Melendez, “Cuzco’s”, 109 E. Phoenix, Series 12, New License.

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT