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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, SEPTEMBER 18, 2007

 

CALL TO ORDER

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of August 21, 2007, and Special City Council Meeting of August 27, 2007.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase Under Arizona State Contract:  Computer equipment.

 

 

RECOMMENDED ACTION:

Authorize use of the Arizona state contract for the purchase of personal computers, laptops, monitors, servers, and other related equipment.

 

B.

Consideration of Service Agreement:  Planning services for the Flagstaff Metropolitan Planning Organization Regional Transportation Plan update.

 

 

RECOMMENDED ACTION:

Approve the agreement with Charlier & Associates for time and materials in an amount not to exceed $239,951.00 with an eighteen (18) month contract period.

 

C.

Consideration of Payment:  2007/08 League of Arizona Cities and Towns Annual Dues and Policy and Legal Fund contribution.

 

 

RECOMMENDED ACTION:

Approve payment to the League of Arizona Cities and Towns in the amount of $33,560.00.

 

D.

Consideration of Increase in Expenditure Authorization:  Conversion of City facilities data into work order application software upgrade.

 

 

RECOMMENDED ACTION:

Approve an increase in expenditure authority to SunGard HTE in the amount of $19,600.00.

 

E.

Consideration of Extension of Annual Bid:  Repetitive motion therapy services.

 

 

RECOMMENDED ACTION:

Approve the first, one-year extension to Terri Tarango in an amount not to exceed $20,000.00.

 

F.

Consideration of Bid:  Vehicle towing services.

 

 

RECOMMENDED ACTION:

Approve the proposal from AM/PM Towing & Recovery at the rates listed on the staff summary attachment.

 

G.

Consideration of Construction-Manager-at-Risk-Agreement:  Design phase services for the water source development project.

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction-Manager-At-Risk Agreement with BWC Enterprises, Inc., dba/ Woodruff Construction in the amount of $39,183.00, which includes a guaranteed maximum construction service fee not to exceed 10% of the project cost; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Construction Contract:  Woodlands Village Boulevard sidewalk improvement project.

 

 

RECOMMENDED ACTION:

(1)

Award the construction contract, including base bid, to A. Miner Contracting, Inc., in the amount of $94,225.00, plus a contract allowance of $2,000.00 and a contract period of 90 calendar days;

 

 

(2)

Authorize change order authority in the amount of $9,425.00 (10% of the base bid contract amount) for unanticipated additional costs; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

I.

Consideration of Service Agreement:  FY08 After-School Program.

 

 

RECOMMENDED ACTION:

Approve the agreement with the Flagstaff Unified School District and the Coconino Coalition for Children and Youth in the amount of $364,420.00 for the FACTS after-school program, plus an additional $25,000.00 for youth and children advocacy and programs.

 

 

J.

Consideration of Service Agreement:  Victim witness services.

 

 

RECOMMENDED ACTION:

Approve the service agreement with Victim/Witness Services for Coconino County in an amount not to exceed $50,000.00 annually.

 

K.

Consideration of Flagstaff Municipal Court Fee Schedule.

 

 

RECOMMENDED ACTION:

Approve the Flagstaff Municipal Court fee schedule.

 

6.      REGULAR AGENDA

 

A.

Consideration of Purchase Under State Contract:  Chemical de-icing material.

 

 

RECOMMENDED ACTION:

Approve the use of the Arizona state contract for a not-to-exceed cost of $114.70 per ton, plus applicable sales tax and freight.

 

B.

Consideration of Construction Contract:  Northern Arizona Science, Technology and Clean Energy incubator.

 

 

RECOMMENDED ACTION:

(1)

Award the construction contract to Woodruff Construction, Inc., in the amount of $4,273,000.00; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

C.

Consideration of Ordinance No. 2007-40:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2007 Amendments to Title 7 of the Flagstaff City Code, Municipal Refuse Collection Service”.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-40 for the final time by title only.

Adopt Ordinance No. 2007-40.

 

D.

Consideration of Ordinance No. 2007-41:  An ordinance authorizing an easement and access agreement creating an access easement across a portion of Red Gap Ranch.

 

 

RECOMMENDED ACTION:

Table to the October 2, 2007, City Council meeting.

 

E.

Consideration of Resolution No. 2007-50:  A resolution approving an intergovernmental agreement between Coconino County and the City of Flagstaff for administrative support to the Criminal Justice Coordinating Council.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-50 by title only.

Adopt Resolution No. 2007-50.

 

7.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Arin Pouenmuang, “Swaddee Thai”, 115 E. Aspen Ave., Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Fall 2007 City Open House.

 

 

RECOMMENDED ACTION:

Provide direction on agenda, format, and location of the Fall 2007 City Open House./

 

B.

Consideration of Council Discussion:  Resolution supporting the Coalition Against Sweat Free Labor.

 

 

RECOMMENDED ACTION:

Provide direction to staff regarding preparation of a resolution supporting the Coalition Against Sweat Free Labor.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT