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AGENDA
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REGULAR COUNCIL MEETING
TUESDAY, SEPTEMBER 18, 2007
CALL TO ORDER
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COUNCIL
CHAMBERS
211 WEST
ASPEN AVENUE
6:00 P.M.
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NOTICE OF OPTION TO RECESS
INTO EXECUTIVE SESSION
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Pursuant to A.R.S. §38-431.02,
notice is hereby given to the members of the City Council and to the general
public that, at this regular meeting, the City Council may vote to go into
executive session, which will not be open to the public, for legal advice and
discussion with the City’s attorneys for legal advice on any item listed on
the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).
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1. PLEDGE
OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT
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MISSION STATEMENT
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The City of Flagstaff will be a sustainable, safe and
vibrant community retaining the character, high quality of life and charm of
a small town. Flagstaff will offer economic opportunities, educational
choices, attainable housing, a protected environment and cultural and career
opportunities to a diverse population.
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2. ROLL CALL
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MAYOR DONALDSON
VICE MAYOR OVERTON
COUNCILMEMBER COOPER
COUNCILMEMBER HAUGHEY
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COUNCILMEMBER KELTY
COUNCILMEMBER SWANSON
COUNCILMEMBER WHITE
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3. APPROVAL OF MINUTES FROM
PREVIOUS MEETINGS
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A.
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Consideration of Minutes: Regular Council
Meeting of August 21, 2007, and Special City
Council Meeting of August 27, 2007.
RECOMMENDED ACTION: Approve the
Minutes as submitted/corrected.
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4. PUBLIC PARTICIPATION
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Public Participation enables
the public to address the Council about an item that is not on the
agenda. If you wish to address the Council during Public Participation, it
is not necessary to fill out a comment card.
If you wish to address the
Council at tonight's meeting on an item that is on the agenda, please
complete a comment card and submit it to the recording clerk as soon as
possible. Your name will be called when it is your turn to speak.
You may address the Council up
to three times throughout the meeting, including comments made during
Public Participation. Please limit your remarks to three minutes per item to
allow everyone an opportunity to speak.
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5. CONSENT
AGENDA
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ALL MATTERS UNDER ‘CONSENT AGENDA”
ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE
MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE
INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.
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A.
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RECOMMENDED ACTION:
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Authorize use of the Arizona state contract for the purchase of personal computers, laptops, monitors, servers,
and other related equipment.
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B.
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Consideration of
Service Agreement: Planning services for
the Flagstaff Metropolitan Planning Organization Regional Transportation Plan
update.
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RECOMMENDED ACTION:
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Approve the agreement with Charlier
& Associates for time and materials in an amount not to exceed
$239,951.00 with an eighteen (18) month contract period.
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C.
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Consideration of
Payment: 2007/08 League of Arizona Cities
and Towns Annual Dues and Policy and Legal Fund contribution.
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RECOMMENDED ACTION:
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Approve payment to the League of
Arizona Cities and Towns in the amount of $33,560.00.
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D.
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Consideration of
Increase in Expenditure Authorization:
Conversion of City facilities data into work order application software
upgrade.
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RECOMMENDED ACTION:
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Approve an increase in expenditure
authority to SunGard HTE in the amount of $19,600.00.
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E.
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Consideration of
Extension of Annual Bid: Repetitive motion therapy
services.
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RECOMMENDED ACTION:
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Approve the first, one-year extension
to Terri Tarango in an amount not to exceed $20,000.00.
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F.
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Consideration of
Bid: Vehicle towing services.
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RECOMMENDED ACTION:
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Approve the proposal from AM/PM
Towing & Recovery at the rates listed on the staff summary attachment.
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G.
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Consideration of
Construction-Manager-at-Risk-Agreement:
Design phase services for the water source development project.
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RECOMMENDED ACTION:
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(1)
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Approve the
Construction-Manager-At-Risk Agreement with BWC Enterprises, Inc., dba/
Woodruff Construction in the amount of $39,183.00, which includes a
guaranteed maximum construction service fee not to exceed 10% of the project
cost; and
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(2)
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Authorize the City Manager to execute
the necessary documents.
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H.
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Consideration of
Construction Contract: Woodlands Village
Boulevard sidewalk improvement project.
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RECOMMENDED ACTION:
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(1)
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Award the construction contract,
including base bid, to A. Miner Contracting, Inc., in the amount of
$94,225.00, plus a contract allowance of $2,000.00 and a contract period of
90 calendar days;
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(2)
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Authorize change order authority in
the amount of $9,425.00 (10% of the base bid contract amount) for
unanticipated additional costs; and
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(3)
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Authorize the City Manager to execute
the necessary documents.
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I.
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Consideration of
Service Agreement: FY08 After-School
Program.
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RECOMMENDED ACTION:
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Approve the agreement with the Flagstaff Unified School District and the Coconino Coalition for Children and Youth in the
amount of $364,420.00 for the FACTS after-school program, plus an additional
$25,000.00 for youth and children advocacy and programs.
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J.
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Consideration of
Service Agreement: Victim witness services.
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RECOMMENDED ACTION:
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Approve the service agreement with
Victim/Witness Services for Coconino County in an amount not to exceed
$50,000.00 annually.
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K.
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Consideration of
Flagstaff Municipal Court Fee Schedule.
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RECOMMENDED ACTION:
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Approve the Flagstaff Municipal Court
fee schedule.
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6. REGULAR AGENDA
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A.
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Consideration of
Purchase Under State Contract: Chemical
de-icing material.
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RECOMMENDED ACTION:
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Approve the use of the Arizona state contract for a not-to-exceed cost of $114.70 per ton, plus applicable sales
tax and freight.
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B.
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Consideration of
Construction Contract: Northern Arizona Science,
Technology and Clean Energy incubator.
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RECOMMENDED ACTION:
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(1)
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Award the construction contract to
Woodruff Construction, Inc., in the amount of $4,273,000.00; and
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(2)
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Authorize the City Manager to execute
the necessary documents.
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C.
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Consideration of
Ordinance No. 2007-40: An ordinance of the
City Council of the City of Flagstaff, Arizona, adopting the “2007 Amendments
to Title 7 of the Flagstaff City Code, Municipal Refuse Collection Service”.
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RECOMMENDED ACTION:
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Read Ordinance No. 2007-40 for the
final time by title only.
Adopt Ordinance No. 2007-40.
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D.
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Consideration of
Ordinance No. 2007-41: An ordinance
authorizing an easement and access agreement creating an access easement
across a portion of Red Gap Ranch.
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RECOMMENDED ACTION:
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Table to the October 2, 2007, City
Council meeting.
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E.
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Consideration of
Resolution No. 2007-50: A resolution
approving an intergovernmental agreement between Coconino County and the City
of Flagstaff for administrative support to the Criminal Justice Coordinating
Council.
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RECOMMENDED ACTION:
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Read Resolution No. 2007-50 by title
only.
Adopt Resolution No. 2007-50.
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7. PUBLIC HEARING ITEMS
(Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)
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A.
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Consideration of
Liquor License Application: Arin
Pouenmuang, “Swaddee Thai”, 115 E. Aspen Ave., Series 12, New License.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
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(1)
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Forward the application to the State
with a recommendation for approval;
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(2)
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Forward the application to the State
with no recommendation; or
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(3)
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Forward the application to the State
with a recommendation for denial based on the testimony received at the
public hearing and/or other factors.
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8. COUNCIL DISCUSSION
ITEMS
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A.
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Consideration of
Council Discussion: Fall 2007 City Open
House.
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RECOMMENDED ACTION:
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Provide direction on agenda, format,
and location of the Fall 2007 City Open House./
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B.
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Consideration of
Council Discussion: Resolution supporting
the Coalition Against Sweat Free Labor.
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RECOMMENDED ACTION:
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Provide direction to staff regarding
preparation of a resolution supporting the Coalition Against Sweat Free
Labor.
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9. INFORMATIONAL ITEMS
AND REPORTS FROM COUNCIL AND STAFF,
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REQUESTS FOR FUTURE AGENDA ITEMS
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10. ADJOURNMENT
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