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AGENDA

 

 

REGULAR COUNCIL MEETING

 

TUESDAY, OCTOBER 2, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

None.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under the Mohave Educational Services Cooperative Contract:  Replacement SAN fabric fiber switches.

 

 

RECOMMENDED ACTION:

Approve the purchase of two Brocade fiber switches from Able Information Technologies, Inc., in an amount not to exceed $46,000.00.

 

B.

Consideration of Payment:  Annual contribution to the Greater Flagstaff Forests Partnership.

 

 

RECOMMENDED ACTION:

Approve payment to the Greater Flagstaff Forests Partnership in the amount of $20,000.00.

 

C.

Consideration of Bids:  City vehicles.

 

 

RECOMMENDED ACTION:

Approve the bid from Drake Equipment for five truck utility bodies and five cranes in the amount of $162,121.30, plus applicable tax.

 

D.

Consideration of Service Agreement:  Frequency reconfiguration for the 800 mghz frequency.

 

 

RECOMMENDED ACTION:

Approve the agreement with Nextel West Corporation with costs to be paid to the City as outlined in the staff summary.

 

E.

Consideration of Intergovernmental Agreement:  Dispatch services.

 

 

RECOMMENDED ACTION:

Approve the 2008 Financial and Operating Plan with the United States Forest Service with payment to the City in the amount of $4,000.00.

 

F.

Consideration of Settlement and Release Agreement:  Mardian Industries No. 1, L.P., versus The City of Flagstaff.

 

 

RECOMMENDED ACTION:

Approve the Settlement and Release Agreement.

 

6.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Parks and Recreation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring in August, 2009, and two appointments to terms expiring in August, 2010.

 

B.

Consideration of Applicants for Appointments:  Board of Adjustment.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring in May, 2008, one appointment to a term expiring in May, 2009, one appointment to a term expiring in May, 2010; and realign the term of Jerome Naleski to expire in May, 2010.

 

C.

Consideration of Ordinance No. 2007-41:  An ordinance authorizing an easement and access agreement creating an access easement across a portion of Red Gap Ranch.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-41 for the first time by title only.

 

D.

Consideration of Resolution No. 2007-49:  A resolution approving Amendment Two to the Intergovernmental Agreement between the Arizona Department of Transportation and the City of Flagstaff for multi-use path improvements for the U.S. 180 Corridor.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-49 by title only.

Adopt Resolution No. 2007-49.

 

E.

Consideration of Resolution No. 2007-51:  Resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring, for purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the “Business Incubator Project”, “Wells”, and Firefighting Equipment.”

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-51 by title only.

Adopt Resolution No. 2007-51.

 

F.

Consideration of Resolution No. 2007-52:  A resolution authorizing the transfer of budgeted funds between the contingency account to various division and the transfer of funds between funds.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-52 by title only.

Adopt Resolution No. 2007-52.

 

7.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Arin Pouenmuang, “Swaddee Thai”, 115 E. Aspen Ave., Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Citizen Petition:  Residential Permit Parking districts.

 

 

RECOMMENDED ACTION:

Refer the petition to the Traffic Commission and other Commissions are needed for review and recommendation.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT