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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, OCTOBER 16, 2007

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of September 4, 2007.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Sole Source Purchase:  Police Department records software.

 

 

RECOMMENDED ACTION:

Approve the purchase in the amount of $35,000.00, plus applicable taxes, from Looking Glass Analytics for customized web-based query and reporting services.

 

B.

Consideration of Sole Source Purchase:  Police Department handheld citation units.

 

 

RECOMMENDED ACTION:

Approve the expenditure of local Judicial Collection Enforcement Grant funds in the amount of $78,126.30, plus applicable taxes, to pay Advanced Public Safety for 16 handheld citation units, applicable software, and project management.

 

C.

Consideration of Sole Source Purchase:  Police Department interface of 16 handheld citation units to records software.

 

 

RECOMMENDED ACTION:

Approve the expenditure of local Judicial Collection Enforcement Grant funds in the amount of $34,100.00, plus applicable taxes, to pay Intergraph Public Safety for implementation and project management services.

 

D.

Consideration of Additional Payment:  Library planning consultant.

 

 

RECOMMENDED ACTION:

Approve an additional $2,000.00 payment to Dr. Elizabeth Marcoux for travel expenses incurred.

 

E.

Consideration of Increased Expenditure Authority:  Fred Nackard Land Company, LNN Enterprises, Inc., Richard Henderson, and West Village Estates v. City of Flagstaff.

 

 

RECOMMENDED ACTION:

Authorize payments not to exceed $255,000.00 in claim expenses and/or settlements costs.

 

F.

Consideration of Settlement of Claim:  City of Flagstaff v. China Garden Restaurant.

 

 

RECOMMENDED ACTION:

Approve settlement of the claim with payment to the City in the amount of $20,000.00, and authorize the City Manager to execute the necessary settlement documents.

 

G.

Consideration of Settlement Agreement:  City of Flagstaff and St. Paul Insurance v. Heil Environmental Industries and Volvo Trucks.

 

 

RECOMMENDED ACTION:

Approve settlement agreement.

 

H.

Consideration of Annual Bid Extension:  Pavement patch material.

 

 

RECOMMENDED ACTION:

Approve the final bid extension to Mesa Materials, Inc. in the amount of $88.46 per ton, plus applicable sales tax and freight.

 

I.

Consideration of Bids:  Full cost allocation plan, indirect cost allocation plan, and user fee study.

 

 

RECOMMENDED ACTION

Approve the bid from Public Resource Management Group LLC in the amount of $83,570.00.

 

J.

Consideration of Annual Bid Extension:  Laboratory Testing Services.

 

 

RECOMMENDED ACTION:

Approve the final proposal extension to Montgomery Watson Laboratories, Legend Technical Services, Test America, and Aerotech Environmental Laboratories in an approximate aggregate amount of $135,000.00.

 

K.

Consideration of Bids:  Fire Department self-contained breathing apparatus and accessories.

 

 

RECOMMENDED ACTION:

Approve the bid from Municipal Emergency Services, Inc., in the amount of $47,657.20, plus applicable tax.

 

L.

Consideration of Cooperative Service Agreement:  Federally mandated airport law enforcement presence.

 

 

RECOMMENDED ACTION:

Approve the cooperative agreement with the U.S. Department of Homeland Security, Transportation Security Administration, and accept the award of $284,043.00.

M.

Consideration of Service Agreement:  Owner occupied housing rehabilitation and emergency repair programs.

 

 

RECOMMENDED ACTION:

Approve the service agreement with Housing and Development Services, Inc. in the amount of $75,000.00 in 2007/08 Community Development Block Grant funds.

 

N.

Consideration of Intergovernmental Agreement:  Coconino County housing stabilization program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County Community Services Department in the amount of $80,000.00 in 2007/08  Community Development Block Grant Funds.

 

O.

Consideration of Intergovernmental Agreement:  Safe Routes to School Bicycle Safety program.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the State of Arizona Department of Transportation for grant funds to the City in the amount of $38,605.00.

 

P.

Consideration of Sub-grant Agreement:  Safe Routes to School Bicycle Safety program.

 

 

RECOMMENDED ACTION:

Approve the sub-grant agreement with the Flagstaff Biking Organization for a pass-through grant from the Arizona Department of Transportation, Arizona Safe Routes to School Program, in the amount of $38,605.00.

 

Q.

Consideration of Interagency Service Agreement:  Camp Navajo prescribed wildland fire project.

 

 

RECOMMENDED ACTION:

Approve the interagency agreement with the State of Arizona, Department of Emergency and Military Affairs.

 

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Public Hearing:  Amendments to the Land Development Code providing for a new Chapter 10-17, Traditional Neighborhood District, and other related amendments to the Land Development Code and City Code.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

B.

Consideration of Resolution No. 2007-53:  A resolution designating the document known as the “Amendments to the Land Development Code providing for a new Chapter 10-17, Traditional Neighborhood District, and other related amendments to the Land Development Code and City Code”, as a public record.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2007-53 by title only.

Adopt Resolution No. 2007-53.

 

C.

Consideration of Ordinance No. 2007-42:  An ordinance adopting that certain document entitled “Amendments to the Land Development Code providing for a new Chapter 10-17, Traditional Neighborhood District, and other related amendments to the Land Development Code and City Code”.  Previously declared in Resolution 2007-53 to be a public record, and thereby amending Title 9 of the City Code of the City of Flagstaff by amending Section 9-01-001-0003, “Stopping, Standing and Parking Restrictions,” and amending Title 10, “Land Development Code,” of the City Code of the City of Flagstaff by adding a new division 10-14-005, “Definitions of Terms for Traditional Neighborhoods,” and a new chapter 10-17, “Traditional Neighborhood District” and new Section 10-02-004-0007, “Traditional Neighborhood Districts,” and by amending Sections 10-02-002-0001, “Zoning Districts,” 10-04-004-0004. “Natural Resource Calculations” 10-09-006-0001, “Development Review Board,” and by replacing existing Section 10-10-004-0011 with the new “Traditional Neighborhood District Rezoning Approval Process,” and by amending, renumbering, and adding appendices to the Land Development Code.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-42 for the first time by title only.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Personnel Board [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring October, 2011, two appointments to terms expiring October, 2012, one appointment to a term expiring October 2013, and realign the terms of Mark Flynn and John Pizzi to expire in October, 2010.

 

B.

Consideration of Applicants for Appointments:  Traffic Commission [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring July, 2010.

 

C.

Consideration of Ordinance No. 2007-41:  An ordinance authorizing an easement and access agreement creating an access easement across a portion of Red Gap Ranch.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-41 for the first time by title only.

 

D.

Consideration of Lease:  216 W. Phoenix Avenue.

 

 

RECOMMENDED ACTION:

Approve the lease with Flagstaff Shelter Services, Inc., contingent on the approval of a conditional use permit for the premises.

 

E.

Consideration of Increased Expenditure Authority:  Regner v. City of Flagstaff.

 

 

RECOMMENDED ACTION:

Approve the increased expenditure to the contract with Gammage & Burnham for litigation services in an amount not to exceed $100,000.00.

 

F.

Consideration of Consulting Service Agreement:  Greenhouse gas management services.

 

 

RECOMMENDED ACTION:

Approve the agreement with Trinity Consultants, Inc. in an amount not to exceed $60,100.00.

 

G.

Consideration of Ordinance No. 2007-43:  An ordinance of the Mayor and Council of the City of Flagstaff amending Title 1, Chapter 7, Section 1-07-001-0005 of the Flagstaff City Code pertaining to salaries and benefits of the Mayor and Council by increasing salaries for the office of Mayor and Councilmembers for those persons elected or appointed to serve the balance of any term commencing in 2008.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-43 for the first time by title only.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Review and Overview:  October 25 and 26, City Council Retreat Agenda.

 

 

RECOMMENDED ACTION:

Review and discuss the retreat agenda.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT