|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, JANUARY 15, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of December 18, 2007.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under State Contract:  Rodding machine truck.

 

 

RECOMMENDED ACTION:

Approve the purchase from Five Star Ford in an amount not to exceed $81,881.92, plus sales tax and freight.

 

B.

Consideration of Purchase under State Contract:  Turf vacuum.

 

 

RECOMMENDED ACTION:

Approve the purchase under State Contract in the amount of $23,890.43, plus applicable tax.

 

C.

Consideration of Purchase under State Contract:  Work cubicles for the Community Development Department.

 

 

RECOMMENDED ACTION:

Approve the purchase of nine (9) cubicles from Goodman’s in the amount of $37,623,75, plus freight and tax.

 

D.

Consideration of Payment:  Annual Clean Air Act compliance permit.

 

 

RECOMMENDED ACTION:

Approve payment to the Arizona Department of Environmental Quality in the amount of $16,503.54.

 

E.

Consideration of Bids:  Used boom truck.

 

 

RECOMMENDED ACTION:

Approve the bid from United Rentals in the amount of $51,600.00, plus applicable tax.

 

F.

Consideration of Bids:  Vacuum excavator system for the Utilities Department.

 

 

RECOMMENDED ACTION:

Approve the bid from Pacific Tek in the amount not to exceed $29,500.00, plus applicable taxes.

 

G.

Consideration of Bids:  Solid grinder pumps for the Wildcat Hill and Rio de Flag treatment plants.

 

 

RECOMMENDED ACTION:

Reject the bids and re-bid the items at a later date.

 

H.

Consideration of Bids:  Reclaimed water booster station.

 

 

RECOMMENDED ACTION:

Approve the bid from Universal Pump and Control in the amount of $248,697.00.

 

I.

Consideration of Bids:  Installation of communication cabling infrastructure for the Flagstaff Aquaplex.

 

 

RECOMMENDED ACTION:

Approve the bid from PCC Network Solutions in the amount of $26,402.00, plus applicable tax.

 

J.

Consideration of Bids:  Consulting, design, layout, printing, and mailing of Cityscape.

 

 

RECOMMENDED ACTION:

(1)

Reject all proposals received; and

 

 

(2)

Authorize use of Coconino County’s proposal with Derrsign, Incorporated in an amount not to exceed $30,000.00 per issue.

 

K.

Consideration of Consulting Service Contract:  Northeast area master drainage study.

 

 

RECOMMENDED ACTION:

(1)

Approve the contract with WLB Group in the amount of $371,854.00;

 

 

(2)

Authorize the City Manager to execute the necessary contract documents; and

 

 

(3)

Authorize change order authority in the amount of $37,185.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

L.

Consideration of Grant Agreement:  Additional DUI enforcement activities.

 

 

RECOMMENDED ACTION:

Approve the grant agreement with the Oversight Council on Driving or Operating Under the Influence Abatement and authorize acceptance of the $26,000.00 in grant funds upon receipt.

 

M.

Consideration of Street Closures:  2008 Route 66 Days festival.

 

 

RECOMMENDED ACTION:

Approve the street closures of Aspen and Birch Avenues on Saturday, September 6, 2008.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Public Hearing:  Amendments to Chapters 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations) 10-04 (District Performance Standards and Capacity Analysis) 10-08 (Signs and Lighting) 10-09 (Administration), 10-10 (Procedures) 10-14 (Definitions) and 10-15 (Historic Preservation) of the Land Development Code.

 

 

RECOMMENDED ACTION:

(1)

Open the public hearing.

 

 

(2)

Receive citizen input.

 

 

(3)

Close the public hearing.

 

B.

Consideration of Resolution No. 2008-02:  A resolution designating the document known as the “Amendments to Chapters 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations) 10-04 (District Performance Standards and Capacity Analysis) 10-08 (Signs and Lighting) 10-09 (Administration), 10-10 (Procedures) 10-14 (Definitions) and 10-15 (Historic Preservation) of the Land Development Code” as a public record.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-02 by title only.

Adopt Resolution No. 2008-02.

 

C.

Consideration of Ordinance No. 2008-03:  An ordinance adopting that certain document entitled “Amendments to Chapters 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations) 10-04 (District Performance Standards and Capacity Analysis) 10-08 (Signs and Lighting) 10-09 (Administration), 10-10 (Procedures) 10-14 (Definitions) and 10-15 (Historic Preservation) of the Land Development Code”, previously declared in Resolution 2008-02 to be a public record, and thereby amending Title 10, “Land Development Code” of the City Code of the City of Flagstaff by amending Chapters 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations) 10-04 (District Performance Standards and Capacity Analysis) 10-08 (Signs and Lighting) 10-09 (Administration), 10-10 (Procedures) 10-14 (Definitions) and 10-15 (Historic Preservation).

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-03 for the first time by title only.

 

D.

Consideration of Resolution No. 2008-03:  A resolution designating the document known as the “Amendments to Title 3, Chapter 8 of the Flagstaff City Code regarding the Regulation of Adult Oriented Businesses” as a public record.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-03 by title only.

Adopt Resolution No. 2008-03.

 

E.

Consideration of Ordinance No. 2008-04:  An ordinance adopting that certain document entitled “Amendments to Title 3, Chapter 8 of the Flagstaff City Code regarding the Regulation of Adult Oriented Businesses”.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-04 for the first time by title only.

 

RECESS

 

CONVENE INTO FLOODPLAIN BOARD MEETING

 

RECONVENE INTO CITY COUNCIL MEETING

 

 

7.      REGULAR AGENDA

 

A.

Consideration of Lease:  216 W. Phoenix Avenue.

 

 

RECOMMENDED ACTION:

Approve the lease with Flagstaff Shelter Services, Inc., on the condition that a condition use Permit is issued for the premises and a floodplain variance approve.

 

B.

Consideration of Reallocation of Funds:  Homeless services.

 

 

RECOMMENDED ACTION:

Amend prior Council action to allow the previously allocated $20,000.00 to be distributed in an amount not to exceed $7,000.00 per month for either rent and/or vouchers.

 

C.

Consideration of Applicants for Appointments:  Industrial Development Authority.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring April, 2012 and one appointment to a term expiring April, 2008.

 

D.

Consideration of Applicants for Appointments:  Airport Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring in October, 2010.

 

E.

Consideration of Applicants for Appointments:  Public Safety Personnel Retirement System Board.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a citizen term expiring in January, 2012.

 

F.

Consideration of Amendments to Fee Schedule:  Parks and Recreation user fee schedule.

 

 

RECOMMENDED ACTION:

The Parks and Recreation Commission recommends the fee changes as attached to the staff summary report.

G.

Consideration of Construction Contract:  Water source development project.

 

 

RECOMMENDED ACTION:

Approve the construction contract with Advanced Drilling Technologies in the amount of $2,597,848.00, with a contract time of 300 calendar days (150 days per well) and a contract allowance of $100,000.00 for unanticipated additional work.

 

H.

Consideration of Collateral Assignment: Butler & Lone Tree, L.L.C. Development Incentive Agreement.

 

 

RECOMMENDED ACTION:

Approve the assignment in favor of Lehman Brothers Holdings.

 

I.

Consideration of Ordinance No. 2007-48:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending City Code, Title 4, Chapters 1 through 10 by adding the International Energy Conservation Code, 2006 Edition, and providing for amendments, additions, and deletions thereto by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2007-48 for the final time by title only.

Adopt Ordinance No. 2007-48.

 

 

J.

Consideration of Ordinance No. 2008-05:  An ordinance repealing Ordinance No. 2007-50 and levying sales tax subject to the approval by a majority of the qualified electors of the City at the General Election on May 20, 2008, and approving ballot language submitting approval of the levies and authorizing the City Council to extend until June 30, 2020 and to increase the sales tax rates  for a period of twelve years, excluding the sales tax on food as exempted by state law, for the purposes of transit, hybrid electric vehicles and capital improvements, transit service between the downtown area and the Woodlands Village areas through and within the Northern Arizona University Campus and other transit system improvements, new Mountain Line bus service, and increased frequency on transit routes; and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-05 for the first time by title only.

Read Ordinance No. 2008-05 for the final time by title only.

Adopt Ordinance No. 2008-05.

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT