|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, FEBRUARY 5, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of January 15, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under Arizona Counter-Drug Procurement Program:  Special equipment for 10 patrol cars.

 

 

RECOMMENDED ACTION:

Approve the purchase of specialized patrol car equipment per the staff summary attachment from Arizona Emergency Products in the amount of $42,878.00, including sales tax.

 

B.

Consideration of Confirming Payment:  Taylor and Smith versus City of Flagstaff.

 

 

RECOMMENDED ACTION:

Approve confirming payment to Mangum, Wall, Stoops and Warden for attorneys' fees and costs in an amount not to exceed $16,379.80.

 

C.

Consideration of Annual Bid:  Painting of city facilities.

 

 

RECOMMENDED ACTION:

Approve the bid from Mark Haughwout Contracting for the items and at the rates listed in the staff summary attachment.

 

D.

Consideration of Bids:  Mobile field collectors (meter reading devices).

 

 

RECOMMENDED ACTION:

Approve the bid from Mountain State Pipe and Supply per the staff summary attachment in an amount not to exceed $59,200.00, plus applicable freight and taxes.

 

E.

Consideration of Change Order No. 1:  Aspen Place at the Sawmill Improvement District project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 with Pooled Resources in an amount not to exceed $34,622.60 and a contract time extension of 100 calendar days.

 

F.

Consideration of Change Order No. 1:  Ft. Tuthill well testing and development.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 with ADT Drilling in an amount not to exceed $199,043.04, which includes a $50,000.00 contract allowance for potential costs associated with unanticipated or additional items of work.

 

G.

Consideration of Change Order No. 1:  Northern Arizona Science, Technology and Clean Energy Center.

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 1 to Woodruff Construction, Inc., in the amount of $100,702.22 for a 12” water main extension, trench extension and conduit for electrical and gas; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Renewal of On-Call Service Contracts:  Engineering, surveying, geotechnical engineering, architectural engineering, landscape architecture, construction management, and testing and observation.

 

 

RECOMMENDED ACTION:

(1)

Approve the first contract renewal to the following consultants in an amount not to exceed $250,000.00 per year per firm:

 

 

 

a.

For engineering consulting services:  Arizona Engineering Company; the WLB Group; Shephard Wesnitzer, Inc; Woodson Engineering & Surveying, Inc.; Plateau Engineering, Inc.; Carter & Burgess, Inc.; Turner Engineering, Inc.; and Rothberg Tamburini & Winsor, Inc.;

 

 

 

b.

For surveying consulting services:  Arizona Engineering Company; Engineering and Environmental Consultants, Inc.; Turner Engineering, Inc.; Woodson Engineering & Surveying, Inc.; and Stantec Consulting, Inc.;

 

 

 

c.

For geotechnical engineering consulting services:  Ninyo & Moore; Speedie & Associates, Inc; and Western Technologies;

 

 

 

d.

For architectural engineering consulting services:  Johnson Walzer Associates, and Stantec Consulting, Inc.;

 

 

 

e.

For landscape architecture consulting services:  Urban Earth Design; and Sherman Group, Inc.;

 

 

(2)

Approve the second renewal to the following consultants in an amount not to exceed $250,000.00 per year per firm:

 

 

 

a.

For construction management services:  Abacus Project Management, Inc.; Parsons Brinckerhoff Construction Services, Inc.; Roberson Management Services, Inc.; and Vanir Construction Management, Inc.;

 

 

 

b.

For testing and observation services:  Western Technologies; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

I.

Consideration of Service Agreement:  Emergency services for Hobson and Connie Black, 8750 W. Naval Observatory Road.

 

 

RECOMMENDED ACTION:

Approve the emergency services agreement.

 

J.

Consideration of Construction Contract:  Butler Avenue median project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Standard Construction Company, Inc., in the amount of $399,884.50, for the total base bid with Add Alternate Nos. 1 and 2, and a contract period of 144 calendar days;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $16,000.00 (4%) to cover potential costs associated with unanticipated or additional items of work.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Doug F. Koch, “Denny’s #7973”, 2306 E. Lucky Lane, Series 07, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration of Public Hearing (PC LUP 2008-001):  A proposed amendment to the Flagstaff Area Regional Land Use and Transportation Plan to change approximately .532 acres of land located at 3955 South Lake Mary Road from Neighborhood Commercial Category to Community and Regional Commercial Category.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

C.

Consideration of Public Hearing (PC REZ 2007-004):  A request to rezone approximately .532 acres of land located at 3955 South Lake Mary Road from C1-E, Neighborhood Commercial District Established to UC, Urban Commercial District.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Planning and Zoning Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring in December, 2010.

 

B.

Consideration of Applicants for Appointments:  Commission on Disability Awareness.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring in March, 2009.

 

C.

Consideration of Applicants for Appointments:  Citizens Transportation Advisory Committee.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a citizen-at-large term expiring in December, 2010.

 

D.

Consideration of Resolution No. 2008-05:  A resolution adopting the Downtown Flagstaff Management Plan.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-05 by title only.

Adopt Resolution No. 2008-05.

 

E.

Consideration of PC SUB 05-014:  A request to extend tentative plat approval for Sterling Pines Subdivision, a 40-unit residential condominium subdivision on a 3.3 acre site located at 3001 East Butler Avenue in the HR, High Density Residential zoning district for a period of one year.

 

 

RECOMMENDED ACTION:

Extend the tentative plat approval for a period of one year, subject to the additional condition that the developer provide additional Butler Avenue right-of-way necessary to facilitate the eventual build-out of Butler Avenue.

 

F.

Consideration of Ordinance No. 2008-01:  An ordinance repealing Flagstaff City Code Title 1, Chapter 19, Emergency Medical Services.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-01 for the first time by title only.

 

G.

Consideration of Resolution No. 2008-01:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record the International Fire Code, 2006 Edition, providing for amendments, additions, and deletions thereto; International Wildland Urban Interface Code, 2006 Edition, providing for amendments, additions, and deletions thereto; and that certain document filed with the City Clerk amending Title 5, Fire Regulations, of the Flagstaff City Code entitled “City of Flagstaff 2008 Fire Code and Wildland Urban Interface Code Amendments.”

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-01 by title only.

Adopt Resolution No. 2008-01.

 

H.

Consideration of Ordinance No. 2008-02:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the International Fire Code, 2006 Edition, and amendments, additions and deletions thereto; the International Wildland Urban Interface Code, 2006 Edition, and amendments, additions, and deletions thereto; and the amendments to Title 5, Fire Regulations, of the Flagstaff City Code entitled “City of Flagstaff 2008 Fire Code and Wildland Urban Interface Code Amendments” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-02 for the first time by title only.

 

I.

Consideration of Ordinance No. 2008-03:  An ordinance adopting that certain document entitled “Amendments to Chapters 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations), 10-04 (District Performance Standards and Capacity Analysis), 10-08 (Signs and Lighting), 10-09 (Administration), 10-10 (Procedures), 10-14 (Definitions) and 10-15 (Historic Preservation) of the Land Development Code”, previously declared in Resolution 2008-92 to be a public record, and thereby amending Title 10, “Land Development Code” of the City Code of the City of Flagstaff by amending Chapters 10-02 (Establishment of Zoning Districts), 10-03 (Use Regulations), 10-04 (District Performance Standards and Capacity Analysis), 10-08 (Signs and Lighting), 10‑09 (Administration), 10-10 (Procedures), 10-14 (Definitions) and 10-15 (Historic Preservation).

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-03 for the final time by title only.

Adopt Ordinance No. 2008-03.

 

J.

Consideration of Ordinance No. 2008-04:  An ordinance adopting that certain document entitled “Amendments to Title 3, Chapter 8 of the Flagstaff City Code regarding the Regulation of Adult Oriented Businesses.”

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-04 for the final time by title only.

Adopt Ordinance No. 2008-04.

 

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Participation in League of Arizona Cities and Towns Legislative Day.

 

 

RECOMMENDED ACTION:

Provide direction regarding participation in the League Legislative Day.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT