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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, FEBRUARY 19, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

No minutes were submitted.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Acceptance of Grant:  City of Phoenix Police Department, Arizona Internet Crimes Against Children Task Force Program for Internet Crimes Against Children, computer and video forensic training.

 

 

RECOMMENDED ACTION:

Authorize acceptance of the grant in the amount of $19,415.00.

 

B.

Consideration of Purchase under the Arizona Counter-Drug Procurement Program:  Coded orthogonal frequency division multiplexing radio system for the Police Department.

 

 

RECOMMENDED ACTION:

Approve the purchase from  the Arizona Counter-Drug Procurement Program in the amount of $53,632.00, plus applicable sales tax.

 

C.

Consideration of Purchase under Arizona State Contract:  Diesel truck with dump bed and crane.

 

 

RECOMMENDED ACTION:

Approve the purchase of a 1-1/2 ton, 4 x 4 diesel truck with dump bed and crane from Five Star Ford in an amount not to exceed $49,546.65, plus applicable taxes and delivery charges.

 

D.

Consideration of Purchase under the Alliance for the Second Century Intergovernmental Agreement:  Seven digital copiers/printers.

 

 

RECOMMENDED ACTION:

Approve the purchase from Hughes Calihan in the amount of $62,189.65, plus sales tax.

 

E.

Consideration of Purchase under Arizona State Contract:  Remodel of premises located at 107 W. Aspen.

 

 

RECOMMENDED ACTION:

Approve the purchase of construction services from Sky Engineering, Inc., in the amount of $230,000.00, plus a contingency of 10%, for a total cost of $253,000.00.

 

F.

Consideration of Audited Financial Reports:  Period ending June 30, 2007.

 

 

RECOMMENDED ACTION:

Approve the June 30, 2007 Comprehensive Annual Financial Report and the Single Audit Report.

 

G.

Consideration of Extension of Annual Bid:  Streetlight maintenance.

 

 

RECOMMENDED ACTION:

Approve the third contract extension with Fluoresco Lighting and Signs in the amount of $1.35 per pole per month, plus the cost of ancillary items and services as needed.

 

H.

Consideration of Bids:  Type III fire engine.

 

 

RECOMMENDED ACTION:

Approve the bid from Frontier emergency Products, LLC in the amount of $331,985.00, plus applicable taxes.

 

I.

Consideration of Bids:  City vehicles.

 

 

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford for five heavy-duty trucks in the amount of $238,126.55, plus applicable taxes and delivery costs.

 

J.

Consideration of Bids:  Buffalo tank water tank painting.

 

 

RECOMMENDED ACTION:

Approve the proposal from Southwest Industrial Coatings, Inc., in the amount of $262,650.00, including a contract allowance of $10,000.00 (4%) to cover potential costs associated with unanticipated or additional items of work.

 

K.

Consideration of Change Order No. 1:  Flagstaff Urban Trails system signage program.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 to A. Dye Design, Incorporated, in an amount not to exceed $39,397.00, which includes a $2,000.00 contingency.

L.

Consideration of Supplemental Agreement No. 2:  Pulliam Airport Master Plan improvements, terminal security enhancements, terminal enhancements and parking lot concept design projects.  (Non-budgeted).

 

 

RECOMMENDED ACTION:

(1)

Approve Supplemental Agreement No. 2 with Kimley-Horn and Associates, Inc., in the amount of $96,403.00, subject to approval by the Federal Aviation Administration and the Arizona Department of Transportation Aeronautics Division, including a contract allowance of $15,000.00 to cover potential costs associated with unanticipated or additional items of work; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

M.

Consideration of Service Agreements:  Custodial services for 24 City facilities.

 

 

RECOMMENDED ACTION:

(1)

Approve the service agreements with Pinnacle Janitorial, Incorporated; Hamilton Maintenance, Incorporated; Twilight Janitorial Service; United Services Group, dba Clean Sweep Janitorial, at the amounts listed in the staff summary attachments;

 

 

(2)

Authorize the addition or deletion of facilities as necessary; and

 

 

(3)

Authorize the addition of the East Branch Library with the award to Hamilton Maintenance per the staff summary attachment.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Ramandeep Ahuja, “Delhi Palace”, 2700 S. Woodland Village Blvd., Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

7.      REGULAR AGENDA

 

A.

Consideration of Ordinance No. 2008-01:  An ordinance repealing Flagstaff City Code, Title 1, Chapter 19, Emergency Medical Services.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-01 for the final time by title only.

Adopt Ordinance No. 2008-01.

 

B.

Consideration of Ordinance No. 2008-02:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the International Fire code, 2006 Edition, and amendments, additions and deletions thereto; the International Wildland Urban Interface Code, 2006 Edition, and amendments, additions, and deletions thereto; and the amendments to Title 5, Fire Regulations, of the Flagstaff City Code entitled “City of Flagstaff 2008 Fire Code and Wildland Urban Interface Code Amendments” by reference.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-02 for the final time by title only.

Adopt Ordinance No. 2008-02.

 

C.

Consideration of Resolution No. 2008-06:  A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change approximately .532 acres of land located at 3955 South Lake Mary Road from the Neighborhood Commercial Category to the Community and Regional Category.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-06 by title only.

Adopt Resolution No. 2008-06.

 

D.

Consideration of Ordinance No. 2008-06:  An ordinance rezoning approximately .532 acres of land located at 3955 South Lake Mary Road from C1-E, Neighborhood Commercial District Established to UC, Urban Commercial District.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-06 for the first time by title only.

 

E.

Consideration of Resolution No. 2008-04:  A resolution authorizing an intergovernmental agreement between the City of Flagstaff and the Office of Manufactured Housing within the Arizona Department of Building and Fire Safety providing for City of Flagstaff monitoring and enforcement of installation of manufactured housing, factory-built buildings and accessory structures.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-04 by title only.

Adopt Resolution No. 2008-04.

 

F.

Consideration of Resolution No. 2008-07:  A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-07 by title only.

Adopt Resolution No. 2008-07.

 

G.

Consideration of Resolution No. 2008-08:  A resolution designating election boards, tally boards and absentee boards for the March 11, 2008 Primary Mail Ballot election, and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-08 by title only.

Adopt Resolution No. 2008-08.

 

H.

Consideration of Resolution No. 2008-09:  A resolution authorizing the submission of a grant application for an Arizona State Parks Trails Heritage Grant and authorizing the acceptance upon award of the grant agreement.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-09 by title only.

Adopt Resolution No. 2008-09.

 

I.

Consideration of Resolution No. 2008-10:  A resolution declaring the highest responsive, responsible proposer and authorizing the negotiation of a development agreement for the sale of city owned real property for a Traditional Neighborhood Development, including workforce housing in the area known as “John Wesley Powell Boulevard.”

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-10 by title only.

Adopt Resolution No. 2008-10.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of Council Discussion:  Draft Arizona Smart Growth Scorecard.

 

 

RECOMMENDED ACTION:

Engage in discussion and provide direction, if necessary.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT